Medical Standards Program Specialist (Wildland Fire)

Clarification from the agency

This is a Merit Promotion announcement for career and career conditional Federal employees, I/CTAP eligibles and those who are eligible under the hiring paths listed above. Refer to Required Documents section for more information.

• Provides technical support and guidance for administration and operation of the Medical Standards Program, including medical qualification requirements, examination processes, program procedures, and occupational health processes.
• Reviews medical records, examination documentation, program data, and qualification materials to ensure accuracy, completeness, compliance with policies, and protection of sensitive medical information.
• Supports electronic systems used for medical examination management, scheduling, medical review workflows, waiver and risk mitigation documentation, and medical qualification determinations.
• Assists managers, supervisors, employees, medical providers, and program users by resolving technical, procedural, and administrative issues related to medical standards processes and system functionality.
• Conducts program analysis and quality assurance reviews by evaluating operational data, customer service trends, workflow metrics, contractor performance information, and program compliance requirements.
• Develops reports, summaries, briefing materials, data analyses, standard operating procedures, user guides, and communication tools to support program operations and management decision-making.
• Coordinates nationwide medical examination and occupational health activities with contracted medical providers, agency personnel, and interagency partners to support workforce medical readiness.
• Supports Contracting Officer's Representative (COR) activities by monitoring contractor performance, tracking service delivery issues, reviewing documentation, and assisting with corrective actions.
• Maintains program records, tracking systems, databases, correspondence, and administrative files while supporting meetings, workgroups, and continuous improvement initiatives.

Conditions of employment

• U.S. Citizenship required.
• Males born after 12/31/1959 must be registered for Selective Service or exempt.
• Appointment subject to background investigation and favorable adjudication of background investigation.
• Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit.
• Must be 18 years of age at time of close date of announcement.
• You may be required to work on-call, evenings, weekends, holidays, overtime and shift work.
• You will be required to operate a government motor vehicle; a valid driver's license is required.
• Incumbent will be required to complete training and obtain/maintain a government charge card with travel.

If new to the federal government, and this is your first appointment, as a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated.

This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated.

Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement.

For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

All qualification requirements must be met by the closing date of this announcement unless otherwise stated in this vacancy announcement.

Credit will be given for all appropriate qualifying experience. To receive credit for experience, your 2 page resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time or part-time, hours must be included). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. You may only submit one resume. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. If an applicant's resume is incomplete or does not support the requirements for minimum qualifications or specialized experience a rating of "ineligible" or "not qualified" will be applied and no consideration for employment will be granted.

Basic Qualification Requirements for the GS-09 level:

At least one year of specialized experience equivalent to the GS/GW-07 level, or higher in the Federal service, or equivalent. Examples of specialized experience include: Provided technical and administrative support to management or programs; reviewed documentation and records for accuracy, completeness, confidentiality, and compliance with established requirements; assisted users with program procedures, processes, electronic systems, and program inquiries; analyzed program data, workflow metrics, and operational trends to identify issues and recommend improvements; supported quality assurance reviews, records management activities, reporting, and program documentation; coordinated with contractors, internal and external stakeholders to resolve administrative issues and support program operations
-OR-
A Master's or equivalent graduate level degree in fields related to the position such as Business Management, Public Administration, Occupational Safety and Health, Health Administration, or other related education. Transcripts must be attached to application package.
-OR-
Two (2) full academic years of progressively higher level graduate education leading to a graduate level degree in fields related to the position such as Business Management, Public Administration, Occupational Safety and Health, Health Administration, or other related education. Transcripts must be attached to application package.
-OR-
An LL.B (Bachelor of Laws) or J.D (Juris Doctor) in fields related to the position such as Business Management, Public Administration, Occupational Safety and Health, Health Administration, or other related education. Transcripts must be attached to application package.
-OR-
A combination of education and experience (e.g.: 6 months of specialized experience equivalent to the GS/GW-07 and 1 year of graduate level education - if related). Transcripts must be attached to application package.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

To receive consideration for this position, you must provide updated required documents and meet all qualification and Time-In-Grade requirements by the closing date of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessments required for this position. A review of your resume and supporting documentation will be made and compared against your responses to the Assessment Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Assessment Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score will be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you can lose consideration for this position. Please follow all instructions carefully; errors or omissions can affect your rating.

Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. You may only submit one resume. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed.

Candidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaire. Best qualified candidates will be referred if all required supporting documentation has been provided.

Candidates who apply under Noncompetitive Merit Promotion procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaire. Qualified candidates will be referred if all required supporting documentation has been provided.

You will be evaluated on the following competencies:

• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

In addition to the application and application questionnaire, this position requires successful completion of the USA Hire Assessment.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration or your score may be lowered. Cheating on an assessment may also result in your removal from consideration.

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessments, including a panel resume review. These assessments measure the critical competencies listed above that are required to successfully perform the job.

The following documents are required and must be submitted by 11:59 PM (EST) on the closing date of the announcement:

• Resume: Must not exceed two single-sided pages. Resumes longer than two pages will not be accepted. MUST clearly indicate duties and responsibilities for each position, employment dates (month/year), and total hours worked (e.g., 40+ hours/week, full-time, part-time). Part-time hours must be listed to prorate qualified specialized experience. If a resume is incomplete or does not support the minimum qualifications or specialized experience, a rating of "ineligible" or "not qualified" will be assigned and no further consideration given. If military or civilian, include your rank and/or grade.
  • Including supplemental pages or attachments disguised as resume extensions is prohibited and will not be reviewed.
• Complete All Required Assessments.
• Merit Promotion Eligibility Documentation, such as:
  • Federal employees must submit their latest SF-50, "Notification of Personnel Action," reflecting career or career-conditional tenure (initial hire, promotion, or reassignment), showing position title, series, grade, and tenure (do not submit an Award SF-50). If different, also submit the SF-50 showing the highest permanent grade held. Time in grade will be determined from your resume and SF-50s.
  • If your most recent SF-50 is effective within the past year and does not clearly show one year of time-in-grade, submit an additional SF-50 (such as a Within Grade Increase) that does.
• Veterans Preference Documentation, as appropriate.
• Public Land Corps: Submit a signed Certificate of Non-Competitive Eligibility and clearly state in your resume your time served and duties performed on an appropriate conservation project.
• Land Management Workforce Flexibility Act (LMWFA): Submit ALL Appointment and Termination SF-50s for EACH appointment, ALL performance evaluations for each qualifying period of temporary employment claimed, or a statement explaining any missing appraisal.
• Special Appointing Authorities: If applying under a special appointing authority (e.g., Schedule A, Peace Corps, Military Spouses), submit documentation verifying eligibility. Failure to do so will result in no consideration. If using another authority, submit the appropriate documentation.
• Interagency/Career Transition Assistance Plan (I/CTAP): Submit proof of eligibility, including the agency notice, most recent performance rating, and SF-50 showing position, grade, and duty location. For more information, visit USAJOBS Help Center - Career Transition Programs (CTAP, ICTAP, RPL).
• Other Supporting Documents, if applicable, such as:
• Veterans Preference Documentation
  • If you are a Discharged, Non-Disabled Veteran, submit a DD-214 (Member 4 copy) showing character of discharge or other acceptable documentation listed on the SF-15. If unavailable, request it from the National Archives.
  • If within 120 days of discharge, submit signed Armed Forces documentation certifying: (1) expected release/retirement date, (2) honorable conditions, (3) pay grade/rank/rate, (4) active duty dates, (5) campaign or expeditionary medals received, and (6) documentation dated within 120 days of separation.
  • If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran, submit all documentation required by the SF-15 and, if applicable, a completed SF-15. A VA disability letter may be requested through eBenefits or by calling 1-800-827-1000.
• Performance Appraisals and Awards:
  • Submit your most recent performance appraisal showing the official rating of record and supervisor's signature. If it is older than 18 months, submit a statement explaining why it is the most recent. OR
  • If no appraisal is available, submit a statement explaining why (including whether prior evaluations were at an acceptable level).
• College transcripts if qualifying based on education, or a combination of education and experience.

Failure to submit any required documents will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents are submitted.

Do not submit photographs or Adobe portfolio documents with your application package.

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