Summary
The Secretary of the Senate's Senate Stationery Room is seeking an Office & Accounts Administrator. For the complete job announcement, please go to https://saa.csod.com/ux/ats/careersite/1/home?c=saa
Duties
This is lead administrative and accounting work supporting the administrative office, financial operations, and system administration for the Senate Stationery Room. Work involves performing all accounts payable, accounts receivable, and general ledger reconciliation functions; assisting Keeper of Stationery with system support and accounting operations; assisting with the coordination of accounting and administrative activities; and providing senior-level assistance and guidance to office staff. Work is bound by Generally Accepted Accounting Principles (GAAP), Government Accountability Office (GAO); and Secretary of the Senate policies and procedures, but requires independent judgment in setting priorities and handling assignments.
For the complete posting, please check our employment site, https://saa.csod.com/ux/ats/careersite/1/home?c=saa
Requirements
Conditions of Employment
- For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://saa.csod.com/ux/ats/careersite/1/home?c=saa
Qualifications
PHYSICAL DEMANDS AND
WORKING ENVIRONMENT
Work is
performed in an office environment with exposure to everyday risks and
discomforts, and requires the use of normal safety precautions. Work requires
frequent walking, standing, bending, and carrying items up to 25 pounds, as
well as regular use of typical office equipment, software programs, and methods
of communication such as a computer, email, telephone, and photocopier.
Regular, predictable, and punctual attendance is required for performance of
duties. Work also requires physical presence in the office, except as otherwise
required by the Office of the Secretary.
MINIMUM QUALIFICATIONS
Work requires a
high school degree (bachelor’s degree in accounting or a related field
preferred), knowledge of audit theory and practice; with five years of accounting and accounting-based
software experience, experience in a customer service environment, and the
following knowledge, skills, and abilities: Knowledge of accounting and bookkeeping
practices and theory.
Knowledge of
sound accounting principles, practices, and procedures, including GAAP and
guidelines established by the GAO.
Knowledge of
applicable accounting software required; experience with Great Plains
preferred.
Strong
knowledge of Microsoft Excel, Word, and
Outlook, including ability to work with formulas, logic, and pivot tables.
Knowledge of
the capabilities, operating requirements, and program operation of computers,
networks, and peripheral equipment.
Basic knowledge
of the Senate as an institution preferred, with a desire and willingness to
learn more about the legislative process, as well as the history and operation
of the Senate.
Ability to
prepare accurate accounting records and reports; ability to process and
reconcile accounting data accurately and efficiently with attention to detail.
Ability to
identify, report, and troubleshoot system problems with assistance from
technical support.
Ability to operate calculator, cash
register, inventory equipment, and various printers.
Ability to read, comprehend, and follow
rules, regulations, procedures, functions, and instructions.
Ability to
oversee and provide guidance to Stationery Room staff.
Ability to
establish and maintain effective working relationships with staff and the
public.
Ability to
provide prompt and courteous customer service and resolve customer and vendor
inquiries and concerns independently.
Ability to
communicate effectively, both orally and in writing.
LICENSES, CERTIFICATIONS, AND OTHER
REQUIREMENTS
None.
Education
See minimum qualifications above for education details and Licenses & Certifications.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.
Required Documents
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
https://saa.csod.com/ux/ats/careersite/1/home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Next steps
Candidates will be contacted if granted an interview.
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