Operations Assistant Job in Dobbins AFB, GA

Vacancy No. 25-9JFSV868212 Department Headquarters, Air Force Reserve Command
Salary $15.00 to $26.88 Grade 2 to 2
Perm/Temp Permanent FT/PT Part-time
Open Date 6/11/2025 Close Date 6/25/2025
Job Link Apply Online Who may apply Public
Locations:
Dobbins AFB, GA


Summary

This position will be assigned to the Fund Administration on Dobbins Air Reserve Base, Georgia.

The position is a regular part time position, which means you are eligible for benefits and guaranteed to work at least 20 hours per week. Employees will be eligible for the use of the fitness center, lodging, and other activities.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

  • Assists applicants and managers with accurate completion of all required employment and personnel paperwork.
  • Forwards requests to fill vacancies to AFRC HRO for qualifying and in-processing.
  • Conducts orientation for new employees on insurance benefits, health and life insurance, 40IK and other programs applicable to NAF employees.
  • Ensures all necessary paperwork for new employees are completed accurately and timely and submitted to AFRC HRO within two (2) days after Entrance on Duty.
  • Ensures all required security clearances are requested, completed and forwarded timely to the required designated official.
  • Receives all personnel action requests and forwards to AFRC HRO in a timely manner.
  • Acts as a liaison by providing information from AFRC HRO to supervisors and employees on such matters as pay actions, benefits and personnel actions.
  • Ensures all guidance from AFRC HRO is kept updated and distributed to activity managers as needed. Forwards all updates to official personnel records to AFRC HRO (e.g. new address, change in benefits forms, etc).
  • Checks for the presence, completion, and accuracy of all necessary documents and contacts appropriate sources to obtain missing data or documents.
  • Assist managers with timesheets in SETS. Review and approve manager's timesheets. Review timesheets, open/create timesheets, edit, approve, and un-submit/reject all employee's timesheets.
  • Participates in planning and conducting the local NAF wage survey IAW regulatory guidance.
  • May serve as Chairman/Co-Chairman of NAF Locality Wage Survey Committee.
  • Ensures workers' compensation paperwork is processed within the established timeframe and forwards all paperwork to AFRC HRO.
  • Serves as the backup NAF Contracting Officer for all functional areas within the Services Flight.
  • Responsible for submitting and administering NAF contracts and BPA's IAW current Air Force Procedures.
  • Uses NAF contracting warrant to purchase various supplies and services or forwards purchase request to the base contracting office. Receives and processes AF Form 9, Request for Purchase and /or AF 2209 as required.
  • Serves as the backup for monitoring P-Card purchases and approving monthly P-Card statements. Performs quarterly surprise cash counts on all activities.
  • Performs a variety of administrative duties such as typing, filing, greeting guests, and maintaining appointments for the Division Chief.
  • Answers incoming telephone calls, makes tentative appointments for supervisor, and arranges staff meetings, as required.
  • Compiles and maintain files.
  • Files and processes various documents relating to the substantive program of the organization.
  • Performs other related duties as assigned.
If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12745741

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.
  • This position requires the applicant to obtain a NAF Warrant within a year of employment.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 06/25/2025

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
  • Applicant must have experience in responsible clerical or office work of any kind in which the applicant demonstrated the ability to perform satisfactorily at the pay band level of the position.
  • Typing skills are required. Prior knowledge of NAF business practices and basic contracting techniques is desirable.
  • Applicant must be able to obtain a NAF Warrant.
  • Must be able to communicate both orally and in writing.
  • Knowledge of office automation software (MS Windows, MS Office, including PowerPoint, Word, Access, and Excel) is desirable.
  • Experience that required the applicant to acquire and apply knowledge of the rules, regulations, procedures, and program requirements of one or more areas of a personnel system is desirable.
  • Must possess skill in dealing with the public.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

Additional information

  • Individual must fully meet qualification/eligibility/background requirements for this position.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement.
  • Male applicants born after December 31, 1959 must be registered for Selective Service.
  • Direct deposit is required.
  • Satisfactorily complete an employment verification (E-Verify) check.
  • A probationary period may be required.
  • Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
  • Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
  • Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required Documents

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 06/25/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Agency contact information

AF Reserve Command NAF HR Office
Address
Dobbins Sustainment Services Flight
AFSVC/VIRF AFRC HR
2261 Hughes Ave, Suite 156
Lackland AFB, TX 78236-9852
US

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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