Duties include, but are not limited to the following:

• Administer, monitor, and implement the district's Court Reporting Management Plan and recommend changes to the plan.
• Calendar court reporting services daily and make adjustments in scheduling and assignments as circumstances require. Assign and distribute reporting tasks and balance the in-court/chambers workload of reporters.
• Ensure official court reporters and contract reporters adhere to Judicial Conference requirements. Monitor timely preparation of transcripts.
• Arrange for contract court reporter services as approved by the circuit judicial council.
• Approve the use of substitute reporters by official court reporters.
• Assist in projecting budget needs for contract reporting services, electronic sound recording equipment, furniture, equipment, new official reporter positions, and temporary reporters.
• Schedule electronic sound recording services for district judges and magistrate judges, as required. Ensure equipment is in operating condition. Oversee the transcription of electronic sound recordings into transcripts.
• Act as liaison between parties and court reporters in connection with transcript orders, delivery, billing format, and rate to ensure compliance with Judicial Conference requirements.
• Process invoices and vouchers for payment of contract court reporters. Audit official court reporter invoices for billing of official transcript and contract hours to determine compliance with the fee schedule and contract rates.
• Prepare correspondence in response to inquiries concerning transcript processes.
• Upon request by the Operations Supervisor, assists with the planning and coordination of work activities in the Operations unit.
• Under the direction of the appropriate committee and/or judge, coordinates the Court's Pro Se Prisoner Mediation program.
• Maintains a database of information on the Pro Se Prisoner Early Mediation program.
• Maintain electronic sound recordings and shorthand notes for the court. Oversee the disposal and archiving of electronic sound recordings and shorthand notes prepared by official court reporters.
• Prepare statistical summaries, reports, and data for in-district use and for judges, the clerk of court, and the Administrative Office. Create and maintain records regarding which reporters covered any given hearing.
• Monitor and approve leave for official reporters. Submit bi-weekly time and attendance control reports.
• Perform other related duties as assigned.

Conditions of employment

• All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) and seeking U.S citizenship or must complete an affidavit indicating their intent to apply for citizenship when they become eligible to do so.
• All appointments subject to FBI Fingerprint Background Check; with periodic reinvestigation, if applicable.
• Retention depends upon a favorable suitability determination.
• All appointments also subject to mandatory electronic funds transfer.
• All employees are required to adhere to the Code of Conduct for Judicial Employees (available for review upon request).
• The Court reserves the right to fill more than the advertised number of positions with this announcement, may modify the conditions of this job announcement, or may withdraw the announcement, any of which may occur without prior written or other notice.

Qualifications

Qualification must be met at the time of the application.

Required:
High school graduation or equivalent with a minimum of one year of specialized experience as defined below. For placement above the minimum, at least two years of specialized experience is required.

Specialized experience is defined as progressively responsible administrative support experience in a professional office setting requiring the regular and recurring application of administrative procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involves the routine use of specialized terminology and automated technology for word processing, data entry and report generation. Such experience is commonly, but not always, encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

• Consistent, high quality past job performance demonstrating sound ethics and judgement.
• Ability to do detail-oriented work with limited supervision.
• An attendance record that indicates reliability/commitment.
• Excellent verbal and written communication skills (grammar, spelling, punctuation, etc.).
• Excellent organizational and time management skills.
• Strong analytical reasoning skills.
• Ability to take initiative, manage multiple tasks, respond to requests on short notice and meet stringent deadlines.
• Ability to be tactful and work cooperatively with others, including judicial officers, the public and colleagues.
• Proficient in the use of Microsoft Word and Excel; in conducting internet searches; in using e-mail applications and in the use of computer file structure and other computer applications.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documents to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant professional, educational, and work experiences as it relates to the specialized experience, identified in the Qualifications section above, required for this position.

• Online application
• Cover letter
• Resume

Next steps