Operations Supervisor

Judicial Branch

U.S. Courts

U.S. Court of Appeals for the Ninth Circuit

Summary

Are you interested in a position that supports the federal Judiciary's mission of ensuring equal justice under the law? Do you possess strong leadership skills, have experience managing multiple programs and teams, and thrive on complex, rule-driven work? The Clerk's Office of the U.S. Court of Appeals for the Ninth Circuit is seeking a talented Operations Supervisor to join our team.

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

This position is located within the Office of the Clerk in San Francisco and reports to the Chief Deputy. The Operations Supervisor will supervise multiple departments within the Clerk's Office, including the calendar and case materials units and the staff members who perform those functions.
Oversees the flow of cases and materials and the assignment of cases to oral argument calendars; regularly analyzes the efficiency and accuracy of systems and processes; identifies opportunities for improvement; and implements changes in consultation with the Clerk and Chief Deputy.
Ensures the quality of case-related data and refines processes to improve efficiency and accuracy of the recusal system and case materials.
Develops and facilitates training for existing, new, and changing programs, functions, goals, and processes. Studies quantity and quality of work and takes or recommends necessary corrective action.
Manages staffing, workload, and coverage of teams; sets performance standards; and leads professional training, development, and evaluation of staff.
Recommends short and long-range plans and schedules, sets priorities and deadlines, and coordinates these with subordinates and other teams.
Analyzes and interprets Administrative Office directives, court rules, and orders of the court affecting the work of the Clerk's Office.
Compiles and presents statistical information and reports for the court, the Administrative Office, chambers, and Clerk's Office leadership.
Maintains open communication and good working relationships with Judges' chambers.
A successful candidate will promote good working relationships and morale, setting a positive example for subordinates in working closely with judges, management, court personnel, other courts, and governmental agencies to improve the case flow process and overall operations of the court.

Requirements

Conditions of employment

U.S. citizen or a permanent resident in the process of applying for citizenship.
Provisionally hired pending results of background investigation and fingerprinting.
Direct deposit of pay is required.
Positions with the U.S. Courts are at-will, excepted service appointments, and may be terminated with or without cause by the Court. Employees are required to adhere to the Code of Conduct for Judicial Employees.

Qualifications

Required Qualifications

A minimum of six years of progressively responsible, successful, and substantive administrative and/or operational experience (three of which must be managerial) in public service, legal, or comparable professional fields. A successful candidate will also demonstrate:

A record of leading, motivating, and developing teams.
Being highly organized and detail oriented.
Excellent oral and written communication skills, including the ability to advise senior leaders, brief complex matters, and respond promptly to inquiries from a wide range of audiences.
The ability to successfully resolve personnel matters.
Experience responding to the needs of multiple senior leaders within an organization and defining and streamlining operational processes in a high-volume, deadline-driven environment.
Sound judgment and unwavering discretion in handling confidential and sensitive information.
Proficiency with legal case management or workflow systems, including the ability to conduct training, define reports, and make recommendations regarding operational needs.

Preferred Qualifications

Knowledge of court appellate practice and procedure, or demonstrated ability to master a complex, rule-driven operating environment quickly.
Experience in a court, legal, agency adjudicatory body, or other high-volume case processing organization.
Bachelor's degree from an accredited institution.

Education

High School Diploma; however, a bachelor's degree is preferred.

Additional information

The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, for any reason, including, but not limited to, budgetary issues. Said modifications may occur without prior written or other notice.

We value diversity and are committed to equity and inclusion in our workplace. The 9th Circuit encourages applications from all qualified individuals and seeks a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran's status, disability, religion, and socio-economic circumstance.

Equity Opportunity Employer

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Salary*: Depending on qualifications and experience, $125,768 to $197,200 (CL 30).

Time off: 13 days of paid vacation for the first three years, increasing with tenure thereafter, 13 sick days accrued per year, 11 paid holidays

Benefits: Employer subsidized health and life insurance plans. Dental, vision, flexible spending account, and long-term care plans are available. Employer-sponsored pension plan and supplemental retirement contribution plans with employer match.

Other Perks: Telework opportunities, eligibility for Public Service Loan Forgiveness Program (PSLF), mass transit subsidy, reasonable work hours, team environment, creative people, and enhanced vacation accrual-based tenure.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application and supporting documentation will be reviewed to ensure you meet the basic eligibility and qualifications in this vacancy announcement. Qualified applicants will be evaluated based on relevant professional, educational, and work experiences required for the position.

Required Documents

Cover letter directly responding to this vacancy announcement, and
Current resume

See 'How to Apply' for instructions.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Please upload the following documents through the Career Portal by using the appropriate upload button:

a cover letter directly responding to this vacancy announcement, and
a current resume

Only applications with a cover letter, and resume will be considered.

Agency contact information

Human Resources

Email: employment@ca9.uscourts.gov

Address: US Court of Appeals for the Ninth Circuit
95 Seventh Street
San Francisco, CA 94103
US

Next steps

Priority consideration will be given to applicants who apply by September 14, 2026.

If selected for an interview, tentative interview dates include the week of September 15, 2026.

Video conference interviews available.

Operations Supervisor Job in San Francisco, CA