PATHWAYS STUDENT TRAINEE (Contracting) Job in Ashburn, VA

Vacancy No. FHWA.EFL-2025-0008 Department Federal Highway Administration
Salary $34,803.00 to $72,703.00 Grade 02 to 07
Perm/Temp Temporary FT/PT Part-time
Open Date 11/25/2024 Close Date 12/5/2024
Job Link Apply Online Who may apply Public
Locations:
Ashburn, VA


Summary

This is a Student Internship position under the Pathways Internship Program.

To qualify for this Internship, you MUST be a continuing student enrolled or accepted for enrollment for the current/upcoming semesters for the duration of the internship as a condition of employment, taking at least a half-time course load. You will be required to provide documentation to support eligibility. Students may be employed throughout the academic year.

This job is open to

Clarification from the agency

Applications will be accepted from any U.S. Citizen. This position is part of the Pathways Program and is open to current students who are enrolled or accepted for enrollment in a qualifying educational institution and enrolled at least half-time. Additional information can be found at: https://www.opm.gov/policy-data-oversight/hiring-information/students-recent-graduates/#url=Program-Fact-Sheets

Duties

The Student Trainee supports Contract Specialists in performing the following contracting/procurement activities:

  • Assisting in preparing documents for award of contracts/task orders and contract/task order modifications.
  • Reviewing, reformatting, and editing solicitation statements of work using Word documents and assembling/converting various Word/Excel documents into an Adobe version of the solicitation.
  • Aiding in preparing negotiations and in recording receipt of bids, offers, and other offer data.
  • Responding to vendor and staff inquiries.
  • Tracking progress of solicitations, contracts, and task orders through the solicitation process; updating spreadsheets; and maintaining contract/task order electronic files.

This position is located in the Acquisitions and Contracts Branch of the Federal Highway Administration (FHWA), Eastern Federal Lands Highway (EFLHD) located in Ashburn, VA. EFLHD provides transportation and engineering services to Federal agencies to include planning, design, construction, and rehabilitation of federally-owned highways and bridges. The ideal candidate for this position works well in a team environment and is interested in learning and applying procurement laws, regulations, and policies and performing a variety of procurement tasks and can work full-time in the office during the summer.

Requirements

Conditions of Employment

  • You must be a U.S. Citizen and meet the requirements of the program.
  • You must be at least 16 years of age
  • Required documents must be submitted by the closing date.
  • Submit application and resume online by 11:59 PM EST on the closing date

PATHWAYS ELIGIBILITY - To be eligible for appointment to a position in the DOT Internship Program, throughout the duration of the appointment, an individual must:

  • Be accepted for enrollment or enrolled and seeking a degree or certificate in a qualifying educational institution on a half to full-time basis (as determined by the educational institution).
  • Be seeking a degree that is relevant to this position.
  • Be able to work at least 16 hours per week, depending on your academic schedule, and preferably full-time during the summer. 
  • Grade qualifications must be met prior to start date.

If selected you: 

  • must sign a Pathways Internship Program Participant Agreement;
  • may be employed throughout the academic year;  
  • must maintain status as a current student;
  • must maintain good academic standing, at least a 2.5 cumulative GPA on a 4.0 grading scale.
  • must furnish course registration information at the start of each school term; and
  • must provide verification of academic status (transcript) at the end of each academic term.

For more information on the Pathways Program, please visit: https://www.opm.gov/policy-data-oversight/hiring-information/students-recent-graduates/#url=Program-Fact-Sheets

ADDITIONAL CONDITIONS OF EMPLOYMENT:

  • UNITED STATES CITIZENSHIP:  Must be a U.S. citizen to apply for this position.
  • SELECTIVE SERVICE: Males born after 12/31/1959 must be  registered for the Selective Service.
  • BACKGROUND INVESTIGATION:  Must complete a background investigation.
  • DECLARATION FOR FEDERAL EMPLOYMENT: Selectee is required to complete a Declaration for Federal Employment (OF-306) to determine suitability for federal employment.
  • PHYSICAL LOCATION: Intern will be required to work onsite.
  • TRIAL PERIOD: The intern is in a trial period throughout the entire Pathways Internship appointment.  
  • TELEWORK ELIGIBILITY: This position is approved for telework; however, it is expected for the Pathways interns to be able to work full-time in the office over the summer.  

Qualifications

 To meet the minimum qualifications for this position, you must meet the education requirements for each grade which you are requesting consideration for: 

  • GS-03:  Completion of one academic year of post-high school study.
  • GS-04:  Completion of two academic years of post-high school study or associate's degree.
  • GS-05:  Completion of four academic years of post-high school study leading to a bachelor’s degree or equivalent degree.
  • GS-07:  One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.  OR
  • Superior Academic Achievement: In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled, such as that identified in Education above. Superior Academic Achievement is based on:

    (1) Class Standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR

    (2) Grade-Point Average (G.P.A.) - Applicants must have a grade-point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; OR

    (3) Honor Society Membership - Applicants may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies (https://www.achsnatl.org/).

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

  1. Oral Communication - Makes clear and convincing oral presentations. Listens effectively; clarifies information as needed.
  2. Written Communication - Writes in a clear, concise, organized, and convincing manner for the intended audience.
  3. Computer Skills - Uses computers, software applications, databases, and automated systems to accomplish work.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).  Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.  You will receive credit for all qualifying experience, including volunteer experience.

For additional information about applying to Federal Pathways Internship Positions, please click on the following link:  https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-PIP

Applicants must meet all qualification requirements by the start of the internship.  

Education

Refer to the Qualifications and Requirements section for information pertaining to the Pathways Internship Program.

Academic Year Clarification:

  • At the undergraduate level, 30 semester hours or 45 quarter hours is comparable to 1 year of undergraduate education. When academic credit is expressed in units or other terms that differ from conventional semester or quarter hours, it is the responsibility of the applicant to provide an interpretation of such credits from the institution.
  • At the graduate level (above a Bachelor's degree), one year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full time study requirement for GS-07. When academic credit is expressed in units or other terms that differ from conventional semester or quarter hours, it is the responsibility of the applicant to provide an interpretation of such credits from the institution.

You may use 2024 in-progress semester/quarter hours to qualify for a higher grade level. Qualifications will be determined based on completed and in-progress hours stated on your unofficial transcript submitted at the time of application. To be qualifying, you must successfully complete and receive credit for the courses and provide an updated official transcript before you enter on duty.

Additional information

Additional Conditions of Employment: 

  • FINANCIAL DISCLOSURE: The Ethics in Government Act of 1978 requires the applicant selected for this position to submit a Confidential Financial Disclosure Report (OGE Form 450) within 30 days of appointment and annually thereafter. Please note that a financial disclosure is not required for the GS-2, GS-3, or GS-4 grades, but it is required for the GS-5 and GS-7 grades.
  • WORK SCHEDULE: Pathways intern hours worked cannot interfere with academic studies. Interns may work either full-time or part-time hours. 

PLEASE NOTE:

This is an Excepted Service Appointment for an initial period NTE 09/30/2025; but may be extended (up to a total of 2 years).  As a part of the Pathways Internship Program, the appointment may be extended until the selectee's projected graduation date, plus 180 days.  Upon graduation, depending on the qualifications and the Agency’s need the student intern may be converted without a break in service to a term (time-limited) or permanent appointment, to a position that has a career ladder target up to the GS-12, provided they are a US citizen who has worked at least 480 hours in an appropriate program and has received a favorable recommendation from the supervisor for retention. There is no guarantee of a permanent position following this internship.  Selectee is on a trial period while on a Pathways Internship appointment. 

The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, FairChanceAct@dot.gov. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation

This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level. 

Once you complete and submit your application package, a review of your application will be made to ensure you meet the minimum qualification requirements for the job.  Qualified students will be referred to the hiring manager in unranked order by veteran preference status:  (1) Preference eligible having a compensable, service-connected disability of 10 percent or more; (2) all other candidates eligible for 10-point veteran preference; (3) candidates eligible for 5-point veteran preference; and (4) candidates not eligible for veteran preference.
 
You will not be considered for the position if any part of the application or supporting documentation is incomplete.  Falsifying your background, education, and/or experience is cause for not hiring you or adverse action after hiring.


You may preview questions for this vacancy.

Required Documents

The following is a list of documents that are only required based on the type of position and consideration for which you are applying.  Please review each of the following sections to determine which, if any, additional documents you need to provide with your application.

RESUME: Your resume MUST contain specific information used to make a qualification determination that includes employment beginning and ending dates for each position, whether employment is Full-time or Part-time or average number of hours worked per week,  and position titles.  If the position is/was in the Federal government, you will need to provide the position series and grade level.  The resume should show relevant experience and education as well as support the required specialized experience. Formatted resumes may be uploaded later in the application process. For assistance with the resume builder, please visit:  https://help.usajobs.gov/

Completed Questionnaire.

Acceptance Letter of Enrollment: A letter from the educational institution that confirms the following: The degree/diploma program in which you have been accepted and that you will be enrolled on at least a half-time basis.  Required from all applicants who have been accepted for enrollment and have not yet attended, therefore do not have a transcript to submit.

College Transcripts: Copies of your transcripts which include courses currently in progress. “Unofficial” transcripts are acceptable. (Prior to appointment, an official transcript will be required.) Required from all applicants who are currently enrolled. 

Veterans: Your last DD214 (member 4 copy), Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility.  It need not be official.

  • If you are claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability.  An SF-15 is desired, but not required.

Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJobs does NOT ensure inclusion with your application to our system.  You must verify that the documents are in the system with your application prior to final submission.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than 11:59 pm (EST) on the closing date of the announcement.

  • To begin, click the "Apply Online" button on the job announcement posting.
  • Follow the directions to register, submit all required documents and complete the assessment questionnaire.
  • You may review your saved application(s) at https://help.usajobs.gov/

If you are having difficulty applying online, please contact the DOT Automated Staffing Office via email at Transjobs@dot.gov.

Agency contact information

Automated Staffing Office
Phone
000-000-0000
Fax
000-000-0000
Email
TRANSJOBS@dot.gov
Address
DOT, FEDERAL HIGHWAY ADMINISTRATION
Submit Application and Documents Online
1200 New Jersey Ave SE / HAHR - 50
Washington, District of Columbia 20590
United States
Learn more about this agency

Next steps

Once the application process is completed in its entirety, a review of your application will be made to ensure you meet the basic qualifications. Qualified applicants will be referred to the hiring manager for further consideration and possible interviews.

If you are selected for an interview, the hiring agency will contact you directly.  Once the position is filled, we will notify all applicants of their final status.
 


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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