PERSONNEL SECURITY ASSISTANT/SPECIALIST, NF-02/03/RFT, CAMP FOSTER Job in Camp Foster, Japan

Vacancy No. 72533 Department U.S. Marine Corps
Salary $16.00 to $16.50 Grade 02 to 02
Perm/Temp Permanent FT/PT Full-time
Open Date 4/14/2025 Close Date 4/28/2025
Job Link Apply Online Who may apply Public
Locations:
Camp Foster, Japan


Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

This job is open to

Clarification from the agency

Open to Public

Duties

JOB TITLE:    Personnel Security Assistant/Specialist
BUSINESS TITLE:                 Personnel Security Assistant/Specialist
FLSA STATUS: Nonexempt
JOB SERIES:  0086/0080    PAY LEVEL:  NF-02/03

INTRODUCTION: The position is located within NAF Human Resources Branch, Marine Corps Community Services (MCCS). The Personnel Security Assistant provides assistance to the personnel security team in support of determining the suitability/fitness for entry and retention in over 1300 NAF positions with MCCS as well as for in-home family care provider, contractor, and volunteer fitness. This position reports to the Personnel Security Supervisor. This position offers a career track opportunity to include Tier 3 clearance vetting as well as on-the-job, Defense Counterintelligence and Security Agency (DCSA), Navy, and USMC security training.

This is a developmental graded position for the target Personnel Security Specialist (NF2/NF3).  Work is reviewed on a routine basis and upon completion of tasks, to assess the employee¿s performance and to progressively evaluate the ability for increased autonomy. At the entry level, the incumbent serves in the developmental capacity while performing duties under closer than normal supervision. To advance to the target grade level (NF3), the incumbent must meet all of the target level requirements and have satisfactorily demonstrated ability to perform independently in the position. The incumbent will be required to successfully complete a 12-month probationary period, all training and regulatory requirements and ultimately be approved by the Chief NAF HR for advancement to the target grade level (NF3) without competition.

NF-02 ENTRY LEVEL (Personnel Security Assistant):
Provides specialized administrative support to the Personnel Security Program to assist with background check duties, continuous vetting, and OPSEC program administrative support. Performs highly structured independent assignments in accordance with direction from the Personnel Security Supervisor. Receives amplifying instructions and direction from Personnel Security Specialists for day-to-day duties.  

The MCCS Personnel Security Program is subject to Naval Audit, Annual MCCS HQ Childcare Audit, and other regulatory parameters that require the Personnel Security Assistant to uphold the highest standard of ethics, accuracy, and judgment.

Applies practical knowledge in carrying out assignments and developing skills by performing limited independent work such as daily security processes, audits, and record keeping. The Personnel Security Supervisor provides specific instructions as to approach, methods, and sources of information on new assignments. The incumbent uses initiative in independently carrying out assignments which are covered by established procedures and is expected to seek assistance on deviations, problems, and unfamiliar situations that arise.

Follows established policies and procedures within the personnel security program to assist with initial screening, continuous evaluation/vetting, and OPSEC Program activities. Assists with background checks for new employees by collecting and verifying completeness of local record checks and requesting missing information from candidates. May receive amplifying information from PMO in the case of local record findings. Initiates federal investigation requests using the Office of Personnel Management¿s Electronic Questionnaires for Investigations Processing (e-QIP) automated system and assists in review of applications as assigned. Performs fingerprint collection and transmission. Enters security data into PeopleSoft. Reviews requests for information from security stakeholders and provides first level support and responses.

Represents the MCCS Personnel Security Program to its customers by explaining processes, guidance, and required documentation utilized by the security program. Serves as a first line point of contact for assisting personnel with eQip account maintenance such as password resets or sign-in help. Provides routine guidance to frequently asked questions received via telephone or email request and elevates more complex issues as appropriate.

Prepares reports and correspondence of a confidential nature which may include letters, e-mail messages, memorandums, faxes, and reports.  

Assists in establishment and maintenance of official personnel security files. Assists in maintenance of electronic records for background checks utilizing PeopleSoft and SharePoint software. Gathers, organizes, verifies, and files personnel security and suitability data.  Properly disposes of security documentation when it is no longer authorized for storage.

Requirements

Conditions of Employment

  • See Duties and Qualifications

EVALUATIONS:

Qualifications

BASIC ENTRY LEVEL (NF2) REQUIREMENTS:

  1. Must be a U.S. Citizen.
  2. Ability to obtain and maintain a Tier 3 clearance in order to complete assigned duties.
  3. Associate's degree or 2 years of experience in a closely related field. Work experience 
    should demonstrate administrative analytical abilities and mature judgment.
  4. Experience in applying tact and diplomacy when dealing with sensitive issues, to include 
    conducting objective analysis, fact finding, and exercising confidentiality and privacy.

BASIC TARGET LEVEL (NF3) REQUIREMENTS: Applicants may be considered at the NF3 level if they meet the below requirements.

  1. Must be a U.S. Citizen.
  2. Possesses a Tier 3 clearance.
  3. Associate's degree or higher and 3 years of experience in a closely related field. Work 
    experience must demonstrate administrative analytical abilities and mature judgment.
  4. Has demonstrated and applied exceptional knowledge in the Personnel Security field and  
    the ability to successfully perform all functions at the NF2 Entry Level and NF3 Target level     
    Position Description without direct supervision and
  5. Completed the USMC Security Manager's Course.

QUALIFICATION REQUIREMENTS:

  1. Knowledge and experience in administrative procedures such as managing electronic and hard copy records and other office procedures. Must have demonstrated accuracy and attention to detail. 
  2. Knowledge and ability in operating Microsoft programs such as Outlook, Word, and Excel to perform data entry and data gathering. Experience with PeopleSoft (or other human resource personnel management software) and SharePoint preferred.
  3. Ability to work independently and efficiently in handling structured assignments and prioritizing work in a fast-paced environment.
  4. Exemplifies skill in both written and oral communications.
  5. Previous federal standard security training such as through CDSE, OPM, DCSA, or DSS is desired.

This position has been designated as Noncritical Sensitive and therefore requires the ability to obtain a Secret clearance. Continued employment is subject to maintaining a favorable adjudication of the security investigation.
 

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
           *Education/certification certificate(s), if applicable.
           *If prior military, DD214 Member Copy
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

•      Stability of Federal Civilian Service

•      People with passion for doing work that matters

•      Quality of Work Life Balance

•      Competitive Pay

•      Comprehensive Benefit Packages

•      Marine Corps Exchange and Base Facility Privileges

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the MCCS Careers website:

Resumes/applications emailed or mailed will not be considered for this vacancy announcement.  To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

THIS POSITION IS FOR APPLICANTS CURRENTLY RESIDING IN OKINAWA OR ARRIVING ON OFFICIAL GOVERNMENT ORDERS TO OKINAWA WITHIN 30 DAYS. 

MILITARY SPOUSE PREFERENCE (MSP) - IAW DoDI 1400.25, Volume 315.

  • Applies to positions in grades NF-3 and below, and equivalent Craft & Trades and Child and Youth positions.
  • May be exercised once per permanent relocation (PCS), when appointed to a regular full or part time position.
  • Per DoDI 1400.25, volume 315, Enclosure 3, para 2.h.1, MSP eligibility terminates upon acceptance or refusal of an offer of a continuing position (part-time or full-time) in the federal service for which the spouse has registered for employment, whether or not preference was applied. 
  • Applicants hired into flexible positions (0-40 hours per week) or regular position with a time-limited appointment will not lose their spouse preference eligibility until movement or hired into a regular full or part time position.  
  • The time period for MSP eligibility begins 30 days before the military sponsor¿s reporting date to the new duty station, if accompanied, or at any time thereafter during the tour.

All military and DoD civilian spouses are required to provide a copy of their sponsor¿s orders during the application process. 

Agency contact information

CAMP BUTLER MCCS
Address
CAMP BUTLER MCCS
MARINE CORPS COMMUNITY SERVICES
ATTN: NAF PERSONNEL OFFICER
FPO AP, 963735023
JPN

Next steps

All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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