PROGRAM ANALYST Job in Arlington, VA

Vacancy No. 9L-AFPC-12698737-740377-RAS Department HQ USAF and Support Elements
Salary $142,488.00 to $185,234.00 Grade 14 to 14
Perm/Temp Permanent FT/PT Full-time
Open Date 2/21/2025 Close Date 2/27/2025
Job Link Apply Online Who may apply Status Candidates
Locations:
Arlington, VA


Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

The primary purpose of this position is: To serve as the Chief of the Executive Services Branch in the SAF/IE Director of Staff directorate to provide administrative, manpower, personnel, and executive support to a 4-star equivalent Assistant Secretary of the Air Force (ASAF) and the entire Energy, Installation, and Environment staff.

Duties

  • Provides administrative, manpower, personnel, and executive support to SAF/IE, ensuring that administrative, manpower, personnel, and executive support processes comply with legal and regulatory requirements and meets customer needs. Develops strategy, goals and objectives that integrate organization and administrative, manpower, personnel, and executive support processes. Researches, interprets, analyzes and applies Department of the Air Force and DOD policies and procedures. Establishes policies and procedures for accomplishment of administrative, manpower, personnel, and executive support objectives. Plans, organizes and directs all executive support services, functions, and activities. Interprets, analyzes, and applies DOD, Air Force, and DCS policies to ensure the effective and efficient administration of organizational activities.
  • Formulates plans and provides managerial expertise regarding all aspects of facility management, personnel security management and information security activities, serving as the point of contact for issues resolving PERSEC / INFOSEC issues for SAF/IE. Responsible for the short- and long-term operations and health of assigned programs. Manages and administers the Agency's Personnel, Information, and Industrial programs for all SAF/IE personnel and positions (billets). Develops and implements policies and procedures for the directorate Personnel Security program. Provides guidance and assistance to all agency personnel. Formulates security program goals, plans, policies, and procedures related to the development and operation of SAF/IE personnel security processing functions and activities. Liaises with and establishes close working relationships with Intelligence personnel in processing of Sensitive Compartmental Information and Special Purpose Access clearances for the SAF/IE. Monitors and ensures education in and compliance with security
    directives for those employees with access to classified materials.
  • Represents SAF/IE with a variety of installation and functional area organizations. Establishes, develops, and maintains effective working relationships with DOD, PFPA, SAF/AM, SAF/MR, AF/A1, SF/S1, SAF/FM, AFPC, AFDW, 11 FSS, 811 FSS, and other organizations as required. Meets with key customer and coordinating officials to assess customer satisfaction, facilitate organization policy and procedures, and resolve problems that arise. Requires subordinates to emulate outstanding customer service and provide customer guidance, training, and support to accomplish the task at hand. Participates in special projects and initiatives and performs special assignments. Identifies the need for special projects and initiates milestones and goals.
  • Exercises supervisory personnel management responsibilities. Advises and provides counsel to military and civilian employees regarding policies, procedures, and directives of management. Explains classification determinations to subordinate employees. Provides a work environment that is free from all forms of discrimination, harassment, and retaliation. Provides a workplace adhering to the Department of Defense and U.S. Air Force's EEO program through allocation of personnel to participate in community outreach and recruitment programs including the full cooperation of employees with EEO office officials. Addresses immediate reports concerns, whether perceived or real, and follows-up with appropriate action to correct or eliminate tension in the workplace.
  • Serves as technical advisor to the Director of Staff for SAF/IE. Based on detailed understanding of the views and policies
    of the Air Force, provides expert level guidance and assistance in the management of complex projects, studies, and actions in keeping the SAF/IE Director of Staff, Principal Deputy Assistant Secretary and the Deputy Assistant Secretaries informed of critical developments and providing expert advice on the critical aspects of various problems or situations that may arise. Provides executive leadership, management, and expert guidance to the staff and directorates relating to policies, priorities, practices, and procedures assuring smooth and efficient operation of assignments. Establishes metric and analysis systems to assess efficiency, effectiveness, and compliance with regulatory procedures.

Requirements

Conditions of Employment

  • U.S. Citizenship Required
  • Males must be registered for Selective Service, see www.sss.gov
  • If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
  • This position is subject to provisions of the DoD Priority Placement Program
  • Disclosure of Political Appointments
  • Advance in hire may be authorized if there is demonstrable proof provided on your resume.
  • Leave accrual may be authorized upon request.
  • Ability to maintain effective working relationship and communicate is mandatory.
  • Human capital experience is highly desired.
  • The incumbent must be able to obtain and maintain the appropriate secret security clearance.
  • Work may require travel away from the normal duty station on military and commercial aircraft.
  • Must exhibit a high degree of judgement, resourcefulness, originality, and the ability to foresee the impact of changing technology.
  • Flexibility to telework as determined by workload and approved by supervisor exists; work will require time in office during critical programming periods.
  • The employee may be required to work other than normal duty hours, which may include evenings, weekends, and/or holidays.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-13, or equivalent in other pay systems. Examples of specialized experience includes performing mastery knowledge of advanced management and organizational principles and practices and qualitative and quantitative techniques for gathering, analyzing, and measuring the effectiveness, efficiency, and productivity of programs. Comprehensive knowledge of planning, programming, and budgeting regulations, guidelines, and processes; of the Department of Defense and Air Force planning, acquisition, and management processes to provide Planning, Programming, and Budgeting System guidelines and advisory services in support to long-range Air Force war, mobilization, deployment, and similar operations planning efforts. Knowledge of the substantive nature of programs and projects and the interrelationships among large complex multimission organizations. Knowledge and high degree of skill in coordinating complex and challenging issues at the Headquarters Air Force strategic level for senior leader action and decision. Ability to present program management recommendations and conclusions based on analysis and evaluation of complex programs. Ability to plan, organize, develop studies or projects and to negotiate effectively with management to accept and implement recommendations, where the proposals involve substantial Air Force resources, require extensive changes in established concepts and procedures or may conflict with previous programming actions. Ability to communicate effectively, both orally and in writing and the ability to establish and maintain effective relationships with senior-level personnel.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-13 level is required to meet the time-in-grade requirements for the GS-14 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of a wide range of qualitative and/or quantitative methods to participate in the development, assessment and improvement of Department of the Air Force (DAF)-wide plans and concepts. At least one (1) year of experience in Change Management/Continuous Process Improvement programs or Change Management trained-certified and/or Green or Black Belt trained-certified and familiarity with associated principles, concepts, and methodologies.

2. Knowledge of organizational goals, objectives, and capabilities; perspectives on the present and future force structure laydown and methods of evaluating different locations as they pertain to those goals.

3. Knowledge of safety and security regulations, practices, and procedures.

4. Knowledge of the various Air Force, HAF, and Pentagon entities involved in overall planning and execution operations and the ability to advocate and negotiate effectively to advance DCS equities.

5. Skill at conducting reviews, analyze and assess manpower program operations to identify deficiencies; measure compliance, consistency, and effectiveness as well as to synthesize complex, and often-competing information and viewpoints to determine best course of action. Advocate recommendations across the staff and to senior leaders.

6. Ability to maintain harmonious relations, plan, organize, and negotiate effectively with senior analysts and management to collaborate and cooperate to resolve, accept and effectively implement recommendations, where proposals involve substantial resources, and require extensive changes in established concepts and procedures. Ability to plan, organize, and guide the required functions; mentor, motivate, and apprise the staff of an organization; and foster the high ethical standards in meeting the organization's vision, mission and goals. Ability to communicate effectively both orally and in writing, negotiate complex issues, and maintains good working relationships; to brief senior leadership with a high degree of confidence and professionalism, advocate and express facts and ideas in a convincing manner and negotiate with others internally and externally. Ability to apply analytical and evaluation techniques, design and conduct comprehensive studies and preparing solutions to resolve substantive problems and issues of strategy, concepts, and technology in future operating environments; efficiency and effectiveness of program operations, project trends, and propose alternative solutions.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Direct Deposit: All federal employees are required to have direct deposit.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.

If you have questions regarding this announcement and have hearing or speech difficulties click here.

Tax Law Impact for PCS: On 22-Dec-2017, Public Law 115-97 - the "Tax Cuts and Jobs Act of 2017" suspended qualified moving expense deductions along with the exclusion for employer reimbursements and payments of moving expenses effective 01-Jan-2018 for tax years 2018 through 2025. When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit GSA Bulletin FTR 20-04 here for additional information.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

BASIS OF RATING:
Your application will be rated under the Cut Point procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualification requirements. Additional points are not added for Veteran's Preference; however, Veteran's Preference is considered where applicable.

Best Qualified Group: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements
Fully Qualified Group: Candidates in this category possess good skills and experience above the minimum requirements.
Basically Qualified Group: Candidates in this category meet the minimum education and/or experience requirements.

The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

For additional information on what to include in your resume, click here.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

Applicants who disqualify themselves will not be evaluated further.

Required Documents

The following documents are required and must be provided with your application. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.

  1. Online Application: Questionnaire
  2. Resume: For qualification determinations your resume must contain hours worked per week (if part-time) and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees should list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs (or links to social media such as LinkedIn), inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume.
  3. Transcripts/Registration/License: If qualifying on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.
  4. Veterans: If claiming VEOA, VRA or 30% Disabled Veteran - Submit VOW certification memo or copy of the official DD Form 214, which must include the character of service (i.e., with an honorable or general discharge). This will be annotated in block 24 on member copy 2, 4, or 7 of the DD Form 214. If claiming 30% Disabled Veteran, you must also submit a VA Letter or a disability determination from a branch of the Armed Forces. NOTE: All veterans claiming 10-point preference must also submit a SF-15 form.
  5. Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy of a SF-50, Notification of Personnel Action. The SF-50, block 24 must contain "1" or "2" AND block 34 must be a "1". Employees eligible under an OPM approved interchange agreement, block 34 may contain a "1" or "2".
  6. Promotion Consideration: If you wish to be considered as a promotion candidate and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one-year time-in-grade requirements. You will need to provide additional SF-50s which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-Grade, Grade/Range Increases, and SF-50s with an effective date more than one year old).
ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following:
  • Name/Rank/Grade of Service Member
  • Branch of Armed Forces
  • Dates of Active Service (Start and End Date(s)
  • Expected Date of Discharge/Release from Active Duty
  • Terminal leave start date (if applicable)
  • Expected character of service (honorable or general) and type of separation (i.e. separation or retirement)
  • Must be certified within 120 days of anticipated discharge
  • Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.
Note: The VOW Act provides tentative preference. If appointed, a DD Form 214 must be submitted upon receipt.

OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees - Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable.
Awards for Current Federal Civilian employees - List any awards received within the last 3 years on the resume.
Note: Applicant must not submit award Notification of Personnel Actions (SF50s).

How to Apply

The complete Application Package must be submitted by 11:59 PM (ET) on 02/27/2025

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12698737

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume (your latest resume will be used to determine your qualifications). If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent."

  • It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
  • If your resume includes photographs, inappropriate material, inappropriate content, or personal information such as age, gender, religion, social security number, etc., you will not be considered for this vacancy.
  • For qualification determinations your resume must contain hours worked per week (if part-time) and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient, and you will not receive consideration for this position.
2. A complete Application Questionnaire

3. Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name.

PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan.

Human Resources WILL NOT modify or change any answers submitted by an applicant.

Agency contact information

Total Force Service Center
Address
HQ USAF and Support Elements - Pentagon
1720 Air Force Pentagon
Washington, DC 20330
US

Next steps

Once your application package is received an acknowledgement email will be sent.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility and qualifications for consideration. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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