Clarification from the agency

AREA I: All qualified permanent and indefinite Maine Army National Guard Enlisted Technicians who apply.

This position is located in a State Headquarters directorate or division level office. The
purpose of this position is to serve as the analyst and consultant for the management
and administration of programs within the directorate or division. Serves as key
coordination point for all program requirements. This work requires knowledge of
management principles, organizational theory and techniques of analysis. Knowledge of
agency administrative guidance and operating procedures coupled with analytical ability
is required to develop information required by the chief to determine feasibility and
legality of proposed program and operational plans.

This position requires military membership. It is designated for National Guard enlisted
incumbency only. The guidance for "Enlisted Only" was made based on the emphasis
to assist mid-level management in the daily business of program management. While
this position is intended to assist mangers, it is not responsible for establishing policies
or managing resources. The position requires a more narrowly defined focus of a
specific functional area, i.e., personnel, logistics, training, operations, etc.
Incumbent performs duties necessary to accomplish program analyst functions and
provide for customer services in support of programs essential to state Army or Air
National Guard daily readiness missions.

- Reviews, evaluates and analyzes obligations and expenditures. Prepares directorate
or division summaries from reports submitted by Major Subordinate Commands (MSC)*.
Summarizes and interprets significant data collected and relates this data to the
organizations program actions; identifies and analyzes deficiencies in resource
consumption, training, workload and scheduling, and evaluates deviations from
standards, plans, and estimates to determine cause and impact on missions.

- Assists management in interpretation and utilization of reports and information
provided. Develops various visual media to present trends, performance status,
capability and related management information. Aids functional areas in identifying
areas of record documentation and procedures that can be streamlined, combined or
improved and initiates methods to operate under the new or revised system.
Implements management control plans.

- Provides recommendations to subordinate organizations for proper management of
programs. Recommends funding allocations and monitors expenditure to ensure
allocations are being utilized as planned and are not being exceeded. Adjusts
allocations as needed. Report expenditure status to management and National Guard
Bureau (NGB) as required.

- Based on budget guidance received from higher headquarters, develops an annual
budget for programs. Reviews prior and current budgets/funding trends, compiles
funding projections and prepares funding recommendations. Anticipates requirements
for program funds by reviewing execution plans and recommends appropriate action
such as reprogramming funds from one program to another to correct funding shortfalls.
This requires close coordination with major subordinate commands and comptroller
personnel, and an in-depth understanding of the status of the projects and contracts,
their completion status and their significance to ensure that the recommendations made
will allow for the successful completion of management programs. Reviews the status
of program milestones requests payment of funds after it has been determined that the
requirements have been properly satisfied.

- Researches and interprets personnel and training regulations, DA Pam's, Circulars,
and NGB guidance. Works concurrently with management to develop state program
policies and procedures. Provides advice and assistance to management on
accountability and legality of operating programs. As needed, makes MSC assistance
visits to ensure policies and procedures are being adhered to. Conducts training for
proper management and accountability of programs.

- Assists management in preparing guidelines and instructions to MSCs for
development of the yearly State Operating Budget (SOB). Reviews data on program
requirements (e.g. manday requirements, commercial transportation requirements,
temporary employment requirements, etc.) to support and justify each separate program
by appropriation/activity.

- Develops and prepares current year program spreadsheets. Advises management
on timing of obligations and expenditures for Cooperative Agreement service contracts,
equipment acquisitions and other unusual commitments. Verifies that obligations and
expenditures occur on a timely basis IAW current year program and monthly schedule
of obligations and expenditures. Ensures resources are available and are being
properly and effectively expended to support program objectives. Monitors and tracks
obligations and expenditures throughout the execution phase.

Conditions of employment

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• Must be able to obtain and maintain a secret security clearance.

Qualifications

Military Grades: Enlisted

GENERAL EXPERIENCE: Experience, education, or training in administrative, professional, investigative, technical or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes and principles of management. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE: Must have at least 24 months experience which has provided a working knowledge of the National Guard organizational structures, functions, procedures, and techniques. Experience analyzing, interpreting and developing policies and procedures of local management.

1. Ability to work closely with supervisors/ managers and/or project managers in utilization of resources, resolving problems, and determining funding/resource requirements.

2. Skill in performing budget formulation work involving review and preparation of budget estimates and financial plans.

3. Ability to review and analyze budget requests submitted by organizational activities to ensure their consistency, accuracy, and adherence to instructions.

4. Ability to perform budget execution and administration work involving the monitoring of obligations incurred and the actual expenditures of funds.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

1. Ability to work closely with supervisors/ managers and/or project managers in utilization of resources, resolving problems, and determining funding/resource requirements.

2. Skill in performing budget formulation work involving review and preparation of budget estimates and financial plans.

3. Ability to review and analyze budget requests submitted by organizational activities to ensure their consistency, accuracy, and adherence to instructions.

4. Ability to perform budget execution and administration work involving the monitoring of obligations incurred and the actual expenditures of funds.

To apply for this position, you must submit a complete Application Package which includes:

1. Your resume showing:

• Contact Information-your name and the best way to contact you.
• Relevant work experience-include the employer's name, job title, start and end dates (month/year), the number of hours worked per week and describe how you meet the required qualifications of the job. Federal jobs should include series and grade.
• Education, certifications or licensures.

2. Other supporting documents:
It is highly suggested that applicants address the General and Specialized Experience required of the position within their resume or on a separate document. All information provided during the application process will be verified. Failure to address all General and Specialized Experience requirements may result in non-selection for an interview.

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