PROGRAM ANALYST

Clarification from the agency

This announcement is open to All U.S. Citizens, and is being filled under the Direct Hire Authority (DHA) for Certain Personnel of the Department of Defense. Appointment of Military Spouses (5 CFR 315.612)(NonComp Mil Sp), Appointment of Department of Defense Civilian Employee Spouses, Priority Placement Program (PPP) Retained Grade Preference (RGP), and PPP Military Reserve and National Guard Technician eligibles may also apply.

As a PROGRAM ANALYST at the GS-0343-9/11 some of your typical work assignments may include:

• Provides transactional and administrative support for department-wide acquisitions. Assists with developing the annual plan for all Purchase Requests (PRs), Military Interdepartmental Purchase Requests (MIPRs), and Interagency Orders (IOs). Helps prepare required documentation for individual acquisition packages by gathering information and filling out standard forms.
• Supports the development of acquisition plans by gathering required data, monitoring the status of Purchase Requests (PRs) and Intra-Government Transactions (IGTs) through the acquisition cycle and monitors the progress of acquisition packages through the procurement system, including Simplified Acquisition Purchases (SAP), Government Purchase Card (GPC) and updates status trackers.
• Serves as a certified Contracting Officer's Representative (COR), exercising significant independent judgment and technical authority over the full life cycle of mission-critical support contracts.
• During the post-award phase, responsible for the rigorous management of contractor cost, schedule, and performance including providing technical direction and oversight to contractor personnel, validating that all work aligns with government objectives, and formally accepting or rejecting contract deliverables.
• Proactively investigates and resolves issues related to contractor performance, such as delays or quality deficiencies, and provides the Contracting Officer with technically justified recommendations for exercising options, issuing modifications, or dispositioning claims.
• As a COR, maintains all official documentation in compliance with DoD and agency regulations, utilizing systems such as the Procurement Integrated Enterprise Environment (PIEE), and is responsible for certifying invoices and approving payments based on verified performance.
• Assists with programmatic oversight responsibilities. This includes direct involvement in the Government Purchase Card (GPC) program, typically serving as a cardholder responsible for making purchases as requested and maintaining all required records and logs.

Conditions of employment

• Must be a U.S. Citizen
• Occasional Travel
• Work Schedule: Full-time
• Males born after 12-31-59 must be registered for Selective Service
• Suitable for Federal employment, determined by a background investigation
• May be required to successfully complete a probationary period
• Overtime: 10% - Overtime/compensatory time may be required
• Tour of Duty: Flexible
• Recruitment Incentives: May be authorized if funds available and with approval from hiring manager
• Fair Labor Standards Act (FLSA): Non-Exempt
• Financial Disclosure: Incumbent is required to submit a Confidential Financial Disclosure Form, OGE 450, within 30 days of entering the position, annually and upon termination of employment
• Telework Eligibility: This position is an in-person position at facilities located at Kirtland AFB, NM. This position may be eligible for limited, situational telework subject to supervisory approval and not to exceed current Agency guidelines.
• Must be able to obtain and maintain a TS/SCI Security Clearance
• Subject to pre-employment drug testing and periodic random testing thereafter
• Travel in the performance of temporary assignments may be required up to 10% of duty time per year (CONUS/OCONUS), and may include weekend travel, weekend layovers during travel, and long hours while in travel status.
• May be recalled to duty 24-hours a day during other than normal duty hours to include evenings, weekends, and holidays; may be required to work other than normal duty hours, which may include evenings, weekends, and holidays.
• Must maintain a valid passport.
• The employee must be willing to comply with each Combatant Command (COCOM) travel medical requirement to include vaccinations.
• This is an Acquisition Workforce position in the Program Management functional area. The incumbent will be required to become certified in the practitioner tier within 5 years.
• The incumbent is required to acquire a minimum of 40 continuous learning points (CLPs) every fiscal year as a goal and 80 CLPs being mandatory within 2 years.

Qualifications

You may qualify at the GS-09, if you fulfill the following qualifications:

A. One year of specialized experience equivalent to the GS-07 grade level in the Federal service as listed below:

• Providing support to the division Program Integration Specialists in the preparation and review of Simplified Acquisition Purchases (SAP) funding actions for accuracy, appropriate acquisition planning, Internal Government Cost Estimates and verifying sole source requests;
• Compiling program requirements, develop program/budget estimates, monitor and track funding to include Purchase Requests (PR) and Intra-Governmental Transactions (IGTs) to ensure funds are properly allocated and expended in timely and effective manner;
• Analyzing trends in spending and progress toward budgetary objectives to assure funds are used for designated purposes., OR

B. You have a master's or equivalent graduate degree or 2 years of progressively higher-level graduate education leading to such a degree OR LL.B. or J.D., if related. OR

C. You have some specialized experience as described in A, but less than one year; and you have more than one year but less than two years of education as described in B. You have computed the percentage of the requirements that you meet, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.)

You may qualify at the GS-11, if you fulfill the following qualifications:

A. One year of specialized experience equivalent to the GS-09 grade level in the Federal service as listed below:

• Apply a wide range of federal administrative laws, policies, regulations, and precedents applicable to acquisitions, Economy Act and Interagency Acquisitions, and government contracts;
• Providing support to the division Program Integration Specialists in the preparation and review of Simplified Acquisition Purchases (SAP) funding actions for accuracy, appropriate acquisition planning, Internal Government Cost Estimates and verifying sole source requests;
• Compiling program requirements, develop program/budget estimates, monitor and track funding to include Purchase Requests (PR) and Intra-Governmental Transactions (IGTs) to ensure funds are properly allocated and expended in timely and effective manner;
• Analyzing trends in spending and progress toward budgetary objectives to assure funds are used for designated purposes, to include tracking of unliquidated obligations (ULOs) to ensure PMs and POs are monitoring execution and addressing ULOs to either validate or de-obligate remaining fund;
• Ability to manage schedules to develop detailed plans for long-range implementation and administration of programs to support financial planning and acquisition of tests, assessments, programs and projects;
• Communicate both orally and in writing to provide analysis, information, data and other sources of information.; OR

B. You have a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree. OR

C. You have some specialized experience as described in D, but less than one year; and you have more than two years but less than three years of education as described in E. You have computed the percentage of the requirements that you meet, and the total is at least 100%. (To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the two years by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify.)

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documents, to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant work experiences as it relates to fundamental competencies, identified below, required for this position.

Traditional rating and ranking of applications does not apply to this vacancy. Your application (resume and supporting documentation) will be evaluated to determine if you meet the minimum qualifications required as listed on the announcement under qualification requirements.

Veterans Preference: If you are entitled to veterans preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency.

For information on entitlement see http://www.fedshirevets.gov/job/vetpref/index.aspx

Appointment of Military Spouses (5 CFR 315.612) (NonComp Mil Sp): To receive this preference, you must choose to apply using the " Appointment of Military Spouses (5 CFR 315.612) (NonComp Mil Sp)" eligibility. If you are claiming Military Spouse eligibility and are determined to be Well Qualified (score of 85 or above) for the position, you will be referred to the hiring manager. Information and required documentation for claiming Military Spouse eligibility may be found at the General Applicant Information and Definitions link below.

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc.). Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

The following documents are REQUIRED

1. Your resume:

• IMPORTANT UPDATE: Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. The resume and required supporting documentation should provide the minimum qualifications and relevant experience for the announced position. Must include the work schedule, hours worked per week, dates of employment, and duties performed. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for qualifications and referred for selection consideration, if eligible. The resume must not be more than 5MB and should be saved and uploaded as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. Page margins should be 0.5 inches, and font styles must be legible. Consider using 14-point size font for titles and 10-point for the main text. We recommend using a font like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans.
• Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.

2. Transcripts:

• College transcript (s), required if qualifying based on education. We accept unofficial transcripts, as long as they contain your name, the name of the school, the date and degree that was awarded, and the list of classes and credits earned.

3. SF50

• All current and former civilian Federal employees must submit a copy of your MOST RECENT SF50 (Notification of Personnel Action) showing your tenure, grade and step, salary, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc.

4. Veteran's Documents:

• If applying using veteran's preference or under a Veteran's hiring authority you must submit the following documents: DD214 showing character of service, SF-15 Form and VA letter showing final percentage, or certification of expected discharge or release from active duty.

PLEASE REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility:
https://www.dla.mil/Portals/104/Documents/Careers/downloads/DODCustomersRequiredSupportingDocumentation.pdf?

Next steps