PURCHASING AGENT (OFFICE AUTOMATION)

• Serves as a Purchasing Agent (OA), makes open market purchases and/or places delivery ordersagainst existing contracts for supplies, equipment, and services within Simplified AcquisitionProcedure (SAP) purchase limitations.
• Procures goods and services under the micro-threshold using the Government Purchase Card.
• Prepares documents necessary to justify procurement actions.
• Follows established procedures and specific guidelines to procure a variety of supplies and services including technical and professional services, unusual commercial products, and other items to support the Activity.
• Utilizes historical data, regulations, and standard operating procedures to prepare purchase, bilateral purchase, and delivery orders.
• Contacts suppliers to discuss provisions of supplies or services, price discounts, delivery provisions, item availability, or short deadlines to reconcile discrepancies, or correct errors in prices or changes in specifications.
• Maintains suspense files on purchase orders.
• Reviews invoices for proper billing charges.
• Completes closeout documents once payments are made, ensuring all required documents are included in purchase order files.
• Reconciles monthly bank statements to ensure all charges are accurate and payments are made.

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship. You will be required to provide proof of U.S. Citizenship.
• This is an Army Acquisition, Logistics and Technology Workforce position. Selectee must meet position requirements for Contracting Practitioner certification within 60 months as of entrance on duty.
• Personnel security investigation required.
• Must file an annual financial statement. This position requires you to submit a Public Financial Disclosure Report (OGE 278) or a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter.
• Business Travel is required 10% of the time.
• This position requires a 1-year probationary period.
• A qualified typist (at least 40 wpm with 3 or fewer errors) is required.

Qualifications

Current Permanent Federal Employee Applicants (to include permanent Army employee):Current Federal employees will be converted to a Term Position Not To Exceed 13 Months. Term appointments have potential for extension beyond six (6) years (not to exceed eight (8) years). Statutory return rights back to a permanent position are NOT authorized. This position will NOT be made permanent.

Non-Federal Applicants:You will be considered for a Term Position Not To Exceed 13 Months. Term appointments have potential for extension beyond six (6) years (not to exceed eight (8) years). This position will NOT be made permanent.



Who May Apply:

• US Citizens

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.


Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job.

Specialized experience: To qualify, applicants must possess one year of specialized experience equivalent to the next lower grade/level (NK-01). Specialized experience is defined as: Utilizing a procurement system to make broad and in-depth purchases of services, equipment, property, parts, and/or supplies; Assembling and maintaining procurement files; AND Performing procurement duties/activities following applicable agency regulations, methods, procedures and business practices.

OR

Education: Successfully completed four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. (Note: You must attach a copy of your transcripts.)

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage, divide your total months of qualifying experience by 12. Then, divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. The total percentage must equal at least 100 percent to qualify.. (Note: You must attach a copy of your transcripts.)



Applicants must meet basic eligibility requirements such as minimum qualifications, and other regulatory requirements within 30 days of the closing date of the announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.

Credit will be given for appropriate unpaid experience or volunteer work.


Veterans and Military Spouses will be considered along with all other candidates.

The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist for Public Announcements.

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Your resume:

• Your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration.
• For each relevant work experience, make sure you include the employer's name, job title, start and end dates (include month and year), for qualifications purposes, the number of hours worked per week, and a brief description that show you can perform the tasks at the required level listed in the job announcement. If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position.
• Use plain language. Avoid using acronyms and terms that are not easily understood. The hiring agency will not make assumptions about what's in your resume.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy.
• For additional information, to include formatting tips, see: What to include in your resume.

2. Other supporting documents:

• Cover Letter, optional
• Most recent Performance Appraisal, if applicable
• This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses

Future Military Retirees*: You are required to submit a copy of your retirement DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your retirement letter AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214 (Member 4 Copy) upon issuance.

Future Separation from the Military*: You are required to submit a copy of your most recent DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your most recent active duty orders AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214(Member 4 Copy) upon issuance.

*Active-duty military members who are selected may not be appointed unless on terminal leave or already separated from the armed forces.

** The "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted. The Statement of Service must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters, AND the Statement of Service letter must include your rank, dates of active-duty service, the Type of Discharge, Character of Service (i.e. honorable), and, if applicable, when your terminal leave will begin.



NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

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