Payroll Technician Job in Keyport, WA

Vacancy No. 25-12792793 Department Commander, Navy Installations
Salary $24.21 to $25.83 Grade 3 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 9/2/2025 Close Date 9/26/2025
Job Link Apply Online Who may apply Public
Locations:
Keyport, WA


Summary

This position is assigned to the Non-Appropriated Fund (NAF) N94 Human Resources (HR) Office; Fleet and Family Readiness (FFR) Support Service Center; Commander, Navy Region Northwest (CNRNW), at Keyport, WA. This position is responsible for processing payroll and maintaining payroll records for approximately 900+ NAF employees for three major naval installations in the Pacific Northwest including: Naval Station Everett, Naval Base Kitsap, and Naval Air Station Whidbey Island.

Duties

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

  • Processes payroll for all CNRNW NAF employees including validation and exporting timekeeping data from the approved automated timekeeping system (e.g. KRONOS) into the Commander, Navy Installation Command (CNIC) automated payroll processing systems (e.g. PCPW, ADP).
  • Answers telephonic and written inquiries pertaining to individual employees. Coordinates with appropriate personnel for resolution of problems ranging from standard to complex, to include overtime, shift or night differential, irregular duty hours, and weather or service disruptions.
  • Works with CNIC and the designated payroll services provider (e.g. ADP) to resolve payroll issues or problems encountered, such as federal, state and local taxes, benefits and both involuntary and voluntary payroll deductions.
  • Acts as the liaison between payroll and other governmental and non-governmental offices.
  • Makes retroactive adjustments to pay as necessary due to discrepancies, mass pay changes and other external factors requiring adjustments for compliance.
  • Ensures leave and schedules changes in employee bi-weekly timesheets are properly recorded in the system in accordance with established procedures. Coordinates corrections of discrepancies.
  • Verifies that each activity has completed posting of time and attendance data, and that certification is complete at the end of the pay period.
  • Interprets payroll regulations for managers and explains actions that may directly impact employee pay and/or entitlements.
  • Maintains files for correspondence, reports, and payroll functions while protecting the integrity of Personally Identifiable Information (PII).
  • Ensures proper record retention and disposal.
  • Processes changes and reconciles leave balance for transfers upon receipt of payment.
  • Coordinates the NAF employee Leave Donation Program, crediting donated leave to appropriate recipients and returning unused leave to donors per the established standard operating procedure.
  • Processes orders for deduction of child support, alimony, bankruptcy, Federal tax levy, and commercial debts ensuring accurate execution and conformance with regulatory and statutory requirements.
    • Enters garnishment data into payroll systems and verifies that it processes properly.
    • Provides data to individual employees, courts, IRS, etc., concerning garnishment actions.
    • Submits garnishment and child support data to accounts payable.
  • Maintains Deductions in Arrears reports and send letters to employees who may be out of compliance. Enters changes into the automated payroll system (e.g. union deductions, financial organizations, tax rates, charitable contributions, insurance, program codes, etc.)
  • Responds to wage and separation information requests for Employment Security Department.
  • Responds to Employment Verification requests.
  • Tracks and ensures employees do not exceed the allowable hours for Disabled Veteran Leave, Family Medical Leave, and Paid Parental Leave.
  • Holds new user or refresher training for users and managers in the timekeeping system.
  • Coordinates with human resources representatives from gaining and losing offices to verify portability eligibility and entitlements for employees transferring from one government entity to another.
  • Performs other duties as assigned.

Requirements

Conditions of Employment

  • Subject to background check in accordance with federal regulations.
  • Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment to include passing all applicable records and background check.
  • Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL ID-compliant driver's license or another acceptable form of identification to access CNRNW Installations. (Review required documents section for more information.)

Qualifications

KNOWLEDGE REQUIRED BY THE POSITION
  • Two years of general experience, which demonstrates progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform accounting or payroll functions.
  • Specialized experience of at least one year processing payroll for a large organization (e.g. , including use of automated financial systems, processing of timekeeping records, balance and reconciliation of accounts, and adherence to state and federal wage and hour regulations.
  • Knowledge of all areas of payroll processing and the various techniques and procedures necessary to properly pay employees on a timely basis and maintain adequate controls.
  • Knowledge of automated payroll system(s), pay/deduction codes, general ledger account code structure(s), and payroll/personnel procedures.
  • Knowledge of accounting techniques and procedures sufficient to understand account relationships within an extensive account structure of an automated system covering operations at a large number of organizational units and programs generating a wide variety of transactions.
  • Knowledge of Non-Appropriated Fund regulations, procedures and policies is a plus.
  • Knowledge of Federal records procedures and regulations (e.g., documentation retention requirements, official personnel file maintenance, controlled unclassified information).
  • Skill in the use of an automated accounting, payroll or Human Resources Information System (e.g., ADP, SAP, KRONOS, etc.)
  • Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).
  • Skill working with various data files, applications and systems to import/export data.
  • Skill and demonstrated experience performing data entry with a high level of accuracy and attention to detail.
  • Skill in providing excellent customer service obtained through prior experience and training.
  • Skill in interpersonal communication to interact with a variety of internal and external customers at all levels of the organization.
  • Ability to provide general advice and assistance on interpretation of basic pay policies and regulations.
  • Ability to prepare clear, concise, and technically sound reports related to the specific HR functional area to which assigned.
  • Ability to communicate effectively both orally and in writing with tact and diplomacy.

Education

A bachelor's degree in accounting, business, or another related field may be combined with experience to complete specialized requirements. In order to substitute education for experience, transcripts must be uploaded with application in order to be considered.

Additional information

Salary is dependent on experience and/or education. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education.

This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Required Documents

The following documents are required at the time of application:

  • Résumé
  • Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s), if degree hasn't been conferred provide copy of HS Diploma, GED, or equivalent
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
  • If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
  • If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
  • If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

  • Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL ID-compliant driver's license or another acceptable form of identification to access CNRNW Installations. This applies to everyone, including the following: but not all inclusive:

  • Vendors
  • Dependents aged 18 and older
  • Service Providers
  • Veterans with service-connected disabilities
  • Contractors
  • Visitors (includes visitors in same vehicle with CAC holder)
  • Transportation services (taxi, limo, ride share)
  • Agent, Assist, Aid, Care Giver Letters
  • Au Pairs, Child Care Providers
  • What are acceptable alternative forms of identification for base access? If you don't have a REAL ID-compliant driver's license, you can use one of the following:
  • U.S. passport or passport card
  • Military ID card (Common Access Card or CAC, DoD retired ID card)
  • Permanent resident card (Green Card)
  • Transportation Worker Identification Credential (TWIC)
  • Enhanced Driver's License (EDL)
  • Other forms of identification accepted by the Department of Homeland Security
  • How can I obtain a REAL ID-compliant license? To obtain a REAL ID-compliant license, you'll need to visit your state's driver's license agency with the following documents:
  • Proof of identity (e.g., birth certificate, passport)
  • Proof of Social Security number (e.g., Social Security card)
  • Two proofs of residency (e.g., utility bills, bank statements)
  • NOTE: The specific requirements for Washington State are provided at the following website:https://realidwa.com/ .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 09/26/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12792793It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/statusDON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Agency contact information

NRNW NAF HRO
Address
NRNW Region NAF HR Office
1103 Hunley RD
Bldg 94
Silverdale, WA 98315
US

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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