Payroll Technician Job in Naval Air Station Jacksonville, FL

Vacancy No. CNRSE-25-12797136 Department Commander, Navy Installations
Salary $19.00 to $21.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Part-time
Open Date 9/9/2025 Close Date 9/14/2025
Job Link Apply Online Who may apply Public
Locations:
Naval Air Station Jacksonville, FL


Summary

This position is located within Commander Navy Region Southeast, Fleet and Family Readiness Program. The purpose of the position is to document time and attendance records and review for accuracy, completeness, and adherence to procedures prior to processing for Non-appropriated Fund employees throughout the Southeast Region.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

MAJOR DUTIES AND RESPONSIBILITIES

(a) Time and Attendance

  • Processes time and attendance records and reviews for accuracy, completeness, and adherence to procedures, verifies hours charged and types of special pay authorized for employees covered by a variety of pay categories.
  • Determines and verifies time and attendance records submitted by each organization within the Fleet Readiness Programs (FRP). Responds to pay inquiries and problems ranging from standard to the most difficult non-standard ones, to include overtime, night differential, irregular duty hours and shifts. Verifies that each timekeeper has completed posting of time and attendance data, and that certification is complete at the end of the pay period.
  • Interprets payroll regulations as necessary for managers and provides detailed explanations of actions that directly affect employee pay and/or entitlements.
  • Processes automated requests for personnel actions as necessary. Maintains an established filing system for correspondence, reports, and payroll functions while protecting the integrity of Personally Identifiable Information (PII) as well as ensuring proper record disposal.
  • Tracks and coordinate's Leave Donor Program for all employee's, reconciling donated leave to appropriate recipients, coding timecards and returning unused leave to the appropriate donor per program regulations.
(b) Garnishments
  • Receives and maintains orders for deduction of child support, alimony, bankruptcy, Federal tax levy, and commercial debts. Reviews Federal Tax Levies for accuracy authority, completeness and conformance with regulatory and statutory requirements. Reviews child support, alimony, bankruptcy orders for completeness and verifies that the issuing party is authorized Enters garnishment data into payroll systems and verifies that it processes properly. Provides data for correspondence to individual employees, courts, IRS, etc, concerning garnishment actions. Submit garnishment and child support data to accounts payable for processing of payment to the appropriate entity.
(c) Maintenance of Installation Data Files (IDP):
  • Monitors, receives and enters changes to union deductions, financial organizations, tax rates, charities, insurance, program codes etc., into the ADP payroll system.
(d) Workers Compensation
  • May computes and/or check computations for buy-back of sick/annual leave for employees on workers compensation when applicable. Completes corrected time and attendance forms for manager's signature.
(e) Portability
  • Monitors, processes changes, and reconciles leave balance transfers upon receipt of payment.
(f) Direct Deposits/Savings Allotments
  • Codes and/or verifies coding of banking or savings allotments prior to processing. Determines proper resolution of Electronic Fund Transfers rejected through the banking system.
  • Acts as the liaison between payroll and other governmental or non-governmental offices. Answers telephonic and written inquiries pertaining to individual employees. Coordinates resolution of routine problems with appropriate personnel.
(g) Account Reconciliation
  • Perform monthly reconciliations for all applicable payroll accounts which includes, but is not limited to annual leave, miscellaneous deductions, compensatory time, wages payable, federal and state taxes, etc, and post journal vouchers in the accounting system. Investigate variances identified in tax accounts, a contact appropriate tax agency and submit journal to HQ to clear account transactions, where applicable.
(h) Training
  • Hold refresher training or new user training for KRONOS timekeeping and management.
Performs other duties as assigned.

Requirements

Conditions of Employment

  • Must meet Federal Employment suitability requirements and successful completion of background investigation. Background investigations are conducted using fingerprint identification and completion of background inquiry forms.
  • Must successfully pass the E-verify employment verification check. Any discrepancies must be resolved as a condition of employment.
  • You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9.
  • May be required to pass pre-employment examinations.
  • A valid State driver's license is required to operate motor vehicles.
  • Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
  • Selective Service Registration is required for males born after 12/31/1959.

Qualifications

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.

Specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression.

Specialized experience must demonstrate the following:

  • Minimum one year of experience that demonstrates progressive work experience related to the duties of the position.
  • Work experience should include knowledge of an extensive array of payroll regulations, policies, and procedures to act on a variety of non-routine complex matters that include coordinating and correcting pay situations, pay discrepancies affected by special pay rates in conjunction with shift and weekend schedules, correcting under/overpayments due to employees departing and appropriate credit for overtime accomplished and researching time and attendance issues that are beyond the scope of normal timekeeper responsibilities.
  • Detailed knowledge of NAF pay and leave regulations.
  • Comprehensive knowledge of pay policies, procedures, special rates in conjunction with various locality pay scales and system operations are applied to determine proper pay rates, provide information for resolving pay inquiries peculiar to specific situations, and accurately maintaining a variety of tables and employee master pay and leave records.
  • Knowledge and skills are used to provide sound technical quality guidance, resolve discrepancies; and communicate civilian pay reviews.
  • Good overall knowledge of accounting principles sufficient to understand account relationships with an extensive account structure of an automated system covering operations at a large number of organizational units.
  • Working knowledge of the Non-appropriated Fund Payroll System which includes processing a large automated time and attendance system and experience with SAP accounting is highly desirable.
  • Ability to use tact and diplomacy when dealing with employee pay issues. Demonstrated ability to work independently.
  • Ability and skill to communicate orally and in writing with serviced activities, legal offices and other governmental agencies.

You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.

ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.

Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.

PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE.

RELOCATION AUTHORIZED

  • NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest

KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT

  • Males must be registered or exempt from Selective Service. https://www.sss.gov/register/
  • Selectee must be determined suitable for federal employment.
  • Selectee may be required to successfully complete a probationary period.
  • Selectee is required to participate in the direct deposit pay program.
  • Social Security Card is required.
  • Satisfactorily complete an employment verification (E-VERIFY) check. As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment.
  • A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal.

NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check. Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.

Education

This position does not have a positive education requirement.

Additional information

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working for our TEAM include but are not limited to:

  • Comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.).
  • Stability of Federal Civilian Service
  • People with passion for doing work that matters
  • Quality of Work Life Balance

Some positions have special requirements- Position is a non-critical, sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.- Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006.- Salary is dependent on experience and/or education.- For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

This announcement may be used to fill additional vacancies within 90 days of closing date.

The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to MILL_CNIC_NAF_EEO@navy.mil to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis.

This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your experience is subject to evaluation and verification against the information in your resume. The numeric rating you receive is a self-assessment only and is based on your responses to the questionnaire. Do not overstate or understate your level of experience and capability. If a determination is made that you rated yourself higher than is supported by your resume, or if your resume lacks sufficient information, you will be rated accordingly or may be considered ineligible.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skill, and ability, related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of knowledge, skills, and abilities will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Required Documents

The following documents may or may not be required. Required documents will show a red asterisk during documentation upload.

-Resume
-Include name and contact information for at least three (3) professional references in your resume
-Proof of education (transcripts/copy of degree/high school diploma), if applicable to position requirements.
-Proof of certification, if applicable to position requirements.
-If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.
-If you are a current federal employee, submit your last three evaluations.

APPLICANTS CLAIMING HIRING PREFERENCE: Please ensure your status is indicated in your USAJOBS account and ALL required documents to claim preference are submitted at the time of resume submission.

WHAT ARE PREFERENCES? Preferences are advantages in the candidate selection process. Individuals can claim the following preferences:
1. Reemployment Priority List (RPL): Qualifying separated employees shall have priority placement in the NAF activity from which they were separated as a result of a Business Based Action (BBA), when the position has substantially the same duties as the position from which they were separated and it is not a higher grade or employment category, provided the position is not being filled by an internal candidate.
To claim this preference, you MUST:
-Submit a copy of your BBA Separation Notification indicating eligibility for RPL.

2. Military Spouse Preference (MSP): Qualifying spouses eligible for MSP are spouses of an active duty military member of the U.S. Armed Forces, including members of the National Guard or Reserves on active duty. The marriage must have occurred before the military member received official permanent change of station (PCS) orders to the installation listed above. MSP is applicable only when applying for NAF positions at the NF-03 and below and equivalent craft and trade (CT) positions.
To claim this preference, you MUST:
-Submit sponsor's PCS orders to installation you are applying for; AND
-If you are not indicated as a spouse on the PCS orders, you MUST submit proof of marriage prior to PCS.

3. Veteran's Preference/Gold Star Veteran's Preference: Qualifying military veterans, and spouses/parents of deceased veterans shall be given employment preference over non-preference applicants if they are equally qualified. Preference applicable for positions open to external candidates.

To claim Veteran's preference, you MUST:
-Submit a copy of your DD-214 (member 4 copy); AND
-Submit completed SF15 from the Veterans Administration (VA); AND
-Submit any other supporting documentation (disability, official statements, proof of service, etc)

To claim Gold Star Veteran's preference, you MUST:
-Submit completed SF-15 from the Veterans Administration (VA); AND
-Submit a legible copy of DD-1300; AND
-Submit any other supporting documentation (official statements, document of service, court decree, etc).

***Qualifying applicants with preferences are considered in the order listed above. Then all other qualifying applicants are considered.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To begin the process, click on the Apply Online button to create an account or log in to your existing USA JOBS account.

Application process is submitted through your USA JOBS account. Resumes/ Applications received other than by USA JOBS will be destroyed and will not be considered.

It is the applicant's responsibility to verify all the information in their resume and documents; HR will not modify documents submitted by an applicant. All qualifications must be met by the closing date of this announcement and clearly documented in the resume.

Qualifications must be clearly verifiable in your resume. Government positions must include pay plan, series, grade, to and from dates, and government agency/department.

Where a first cut-off date is indicated, a selection may be made from the resumes/applications received as of the specified first cut-off date. Completed applications (resume, supporting documentation, etc.) must be received by 11:59pm Eastern Time on the cut-off/closing date. If more than one resume is received, only the last resume received will be reviewed.

Please see the "REQUIRED DOCUMENTS" section and review the applicant checklist link to determine if there are other documents you are required to submit. You must submit all required documentation or you will not be considered for the position. Failure to submit all the required documentation may result in not be considered for the position.

The complete application package must be submitted by 11:59 PM (EST) on 09/14/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12797136

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Agency contact information

Amanda Urmanic
Address
NRSE Region NAF HR Office
Bldg 919 Langley Ave
Jacksonville, FL 32212
US

Next steps

All applicants will be notified regarding their status by email. Applicants will either be contacted by email for an interview or sent an email of non-selection 3-6 weeks after the announcement closing date. Please notify us if your contact information changes after the closing date of the announcement. Also, note that communication is performed via email if you do not read your email, provide an inaccurate email address and/ or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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