Portability Claims Specialist Job in Quantico, VA

Vacancy No. 72626 Department U.S. Marine Corps
Salary $52,000.00 to $67,000.00 Grade 04 to 04
Perm/Temp Permanent FT/PT Full-time
Open Date 4/18/2025 Close Date 5/4/2025
Job Link Apply Online Who may apply Public
Locations:
Quantico, VA


Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

This job is open to

Clarification from the agency

Open to Public

Duties

Serves as claims and portability specialist for Non-appropriated Fund (NAF) Employment Portability issues.  Provides technical advice and assistance on issues and identifies impact on benefits elections related to case-by-case employment portability moves from NAF positions to NAF positions, and Appropriated Fund (APF) positions to NAF positions and NAF to APF to NAF positions. 

Stays current with up-to-date information as provided by Office of Personnel Management (OPM) and the Department of Defense on all issues pertaining to portability of benefits legislation, to include updates on the:  Federal Employees Retirement System (FERS), Thrift Savings Plan (TSP) and Civil Service Retirement System (CSRS) as well as Federal Employee Health Benefits Program and Federal Employee Group Life Insurance.  Reviews OPM Benefit Administration Letters (BALs) and determines applicability/requirements of BAL regulation guidance.

Adheres to OPM and DoD guidance on applicable legislation to compute employee/employer rate changes to FERS/TSP as appropriate.  Updates HRMS on new/revised legislative requirements, to include completion of PeopleSoft modification requests to ensure appropriate HRMS updates are accomplished accurately and on time.   Works directly with HRMS team on required modifications.

Verifies and processes personnel/payroll information from all applicable APF payroll/finance offices/HROs for data entry from Non-appropriated Fund Instrumentalities (NAFI) s whose payroll is not processed through the automated payroll system to ensure compliance with applicable legislation (P.L. 104-106; P.L.107-107 5 U.S.C. etc.). Collects, audits and summarizes statistical data in chart and narrative form frequently in automated spreadsheet format.

Drafts computations for annual budget projections/statistics for all portability retirement and savings plans. Works directly with senior portability SME as required on budget submissions pertaining to portability.

Verifies eligibility for continuation of FEHBP and FEGLI group insurance under portability retirement provisions.  Responsible for set up of new insurance enrollments and maintaining current enrollments in PeopleSoft.    Coordinates with HRMS regarding the requirement to add new FEHBP as appropriate, to include required employer/ employee rates, plan addresses and effective dates.  

Coordinates directly with OPM for Civil Service Insurance (CSI) number for FEGLI death claims.  Processes and submits FEGLI death claims to OFEGLI.

Audits, validates, Computes and remits monthly FEHBP and FEGLI payments to OPM, utilizing required Standard Forms.  Verify and reconcile monthly retiree deduction reports and premium notices.    Complete quarterly FEHBP reporting requirement via National Finance Center (NFC) online Centralized Enrollment Clearing House (CLER) for OPM reconciliation.

Monitors FEHBP annual open enrollment dates/requirements. Obtain and distribute open enrollment materials to applicable retirees. Draft and distribute formal notification of changes premium rates.   Ensure that all rate changes are updated in PeopleSoft accurately and on time.

Serves as a Marine Corps representative on DoD benefits committees for issues regarding pension and/or portability as required.  Ensures current information on all aspects of portability legislation is provided and provides guidance to field commands Marine Corps wide.

Computes monthly administrative fees for plans as required.  Assists with development of the annual budget process as needed.  Coordinates directly with Program Manager on budget requirements.

Calculates retirement annuities and estimated annuities for regularly employed NAF employees and portability participants.  Ensures receipt and maintains records of FERS service for portability employees.  Calculates retirement estimate for FERS covered portability employees and submits completed FERS retirement packages to OPM.  

Gathers information from a wide variety of sources to determine entitlement to medical, dental, life insurance, group retirement, long-term care and the 401(k) plan for employees and retirees.  Checks and reviews information provided to personnel offices at field commands for accuracy and completeness.  

Prepares oral and written briefs for presentation.  Composes correspondence in compliance with the Naval Correspondence Manual using proper punctuation, capitalization, spelling, and grammar.  Keeps social media sites and MCCS intranet updated with the most current information.  

This is a white-collar position where occasional lifting up to 20 lbs. may be required.

Performs other related duties as assigned.
 

Requirements

Conditions of Employment

  • See Duties and Qualifications

EVALUATIONS:

Qualifications

Bachelor's Degree in a related field appropriate to work of the position, OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above, OR  three years of experience that demonstrates substantial knowledge of portability legislation (i.e. PL 101-508; P.L. 104-106; P.L. 107-107), DoD regulations, pension, 401(k), insurance, accounting, and data processing principles and procedures to assist in management of a worldwide employee benefits program.  

Skills to accurately prepare, verify, and validate documents involving medical/dental/life insurance claims.  

Knowledge of procedures, regulations, precedents and instructions related to employee benefits administration. 

Working knowledge of Microsoft applications to include, but not limited to: Word, PowerPoint, Outlook, and Excel.  

Working knowledge of PeopleSoft (version 9.1) to include PeopleSoft pension.  

Knowledge of Naval Correspondence policies and procedures.  

Ability to communicate effectively to a wide variety of audiences.  

Knowledge of NAF operations and regulations pertaining to the management of employee benefits programs is preferred.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
           *Education/certification certificate(s), if applicable.
           *If prior military, DD214 Member Copy
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

•      Stability of Federal Civilian Service

•      People with passion for doing work that matters

•      Quality of Work Life Balance

•      Competitive Pay

•      Comprehensive Benefit Packages

•      Marine Corps Exchange and Base Facility Privileges

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the MCCS Careers website:

Resumes/applications emailed or mailed will not be considered for this vacancy announcement.  Resumes with personal photographs will not be considered. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

Agency contact information

BUSINESS AND SUPPORT SERVICES
Address
BUSINESS AND SUPPORT SERVICES
DIVISION
3044 CATLIN AVE
QUANTICO, VA 22134-5003
USA

Next steps

All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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