Pretrial Services Support Specialist Job in Flint, MI

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

Duties include, but are not limited to the following:

• Provide office support and assistance for the administrative functions of the office, which may include any or all of the following duties and responsibilities:
• Perform receptionist duties by greeting visitors/clients in person and on the telephone, answering routine questions, and directing visitors/callers to the appropriate person or department.
• Prepare reports, form letters, notices, and other correspondence using templates and forms. Assist with preparing correspondence and documents, including typing, keyboarding, formatting, and generating documents.
• Perform data entry functions.
• Receive, prioritize, and route all incoming materials from within the court to appropriate individuals in the office. Receive, screen, and route incoming and outgoing mail to appropriate persons or offices; process mail requiring special handling; and, provide outside messenger service.
• Maintain, update, and track paper and electronic files; make copies and deliver documents to staff. Assist records and reproduction staff with scanning, copying, filing, stamping, and locating files and documents.
• Schedule appointments, arrange meetings, and maintain officer calendars.
• Report matters regarding the office's physical needs (such as heating, cooling, lighting, and cleaning).
• Assist pretrial services officers in compiling criminal histories/profiles, running record checks through local and national databases and files, conducting inquiries with collateral agencies, collecting verifiable and supportable documentation, and performing similar activities. Enter data and information into the office's computerized database system.
• Maintain and mail or transport tests and materials to laboratories for confirmation. Maintain inventory of supplies.
• Contact various local, state, and national law enforcement and regulatory agencies to collect and record information to assist with investigations and case file maintenance. Obtain related records regarding offenders/defendants, following established practices and protocols. Prepare and update case files and reports investigation and supervision, at the direction of an officer and in accordance with established policies and practices. Format, type, and edits reports prepared by officers.
• Perform other duties as assigned.

Requirements

Conditions of Employment

• All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) seeking U.S. citizenship, or must complete an affidavit indicating their intent to apply for citizenship when they become eligible to do so.
• Completion of FBI Fingerprint Background Check with periodic reinvestigation, if applicable.
• Employment will be provisional and contingent upon the satisfactory completion of the required background investigation. Retention depends upon a favorable suitability determination.
• Employees are subject to mandatory electronic funds transfer.
• Except for Probation Officers, employees are considered "At-Will".
• Employees are required to adhere to the Code of Conduct for Judicial Employees.

How You Will Be Evaluated

Required Documents

How to Apply

Applicants must submit a single PDF document to apply@MIED.uscourts.gov with:

• Cover letter (include vacancy number) detailing your qualified and preferred skills.
• Resume.
• Completed application Form AO-78.

NOTE: Applicants are required to complete the Optional Background Information section on page 5 of the application Form AO-78.

Application materials that do not adhere to this procedure may not be considered. Applicant materials submitted in addition to the required documents will not be considered or retained. Separate applications must be made to individual vacancy announcements. Only candidates selected for the next step of the selection process will be contacted. A writing assessment may be administered. Travel reimbursement in connection with the selection process and/or relocation is not authorized. The selected candidate must successfully complete a ten-year background investigation and every five years thereafter will be subject to an updated investigation. The investigation includes Employment, Education, Residence, References, Criminal History, Financial and Credit Check, Military Personnel Records, Foreign Travel and Citizenship Verification.

Next steps

Applicants who meet the minimum qualifications will be considered for the next step of the selection process. Only candidates selected for interview will be contacted.