Probation Services Assistant Job in Las Vegas, NV

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

The Probation Services Assistant will provide specialized technical and administrative support to probation officers in a wide range of areas, including compiling information for investigations, providing support for administrative caseloads, preparing drafts of reports and correspondence, and coordinating with collateral agencies. The primary focus of the position is to sort, collect, compile, track, and maintain varied and technical information to support officers and officer assistants in the performance of their responsibilities involving the investigation and supervision of offenders.

Responsibilities

• Conduct case file reviews and advise officers and officer assistants of matters needing their attention. Make chronological entries in supervision case records. Conduct records research and retrieval via telephone or mail to obtain required documentation. Set up new supervision case records and perform various file management tasks. Assist officers in responding to collateral requests for information. Assemble and process information to the Sentencing Commission. Keep various logs and records up to date.
• Format, type, edit, and finalize collaterals, reports and correspondence using word processing equipment. This may include, but is not limited to, documents such as presentence investigation reports, supervision case plans and reviews, and memoranda or reports to the court.
• Complete various standard forms for submission to the court and legal counsel using information provided by officers, including petitions, orders to the court, and similar documents.
• Operate the local/state law enforcement information retrieval system and Criminal Justice Information System (CJIS) terminals to obtain criminal history information and route the information to appropriate recipients. Obtain fingerprint and credit checks, verifications of employment and education.
• Open, close, and update information into computerized records, including the Probation Automated Case Tracking Systems (PACTS). Research information from case records and enter into system as appropriate. Screen forms completed by officers and officer assistants and request corrections as needed. Retrieve information from databases and generate periodic reports.
• Participate in problem solving at staff meetings with other support staff, officers, and officer assistants. Make constructive suggestions for improvement in work processes to better achieve goals and objectives. Periodically act as administrative and clerical facilitator to distribute/redistribute work and optimize office support operations, as required.
• Provide general clerical office support by performing any or all of the following tasks: Answer telephones and take messages; copy and distribute documents; send and receive faxes and electronic mail messages; receive and distribute mail; attend meetings and take minutes; provide backup reception assistance; assist officers and officer assistants with word processing or other computer matters.
• Perform other appropriate duties as assigned.

Requirements

Conditions of Employment

• Due to the high sensitivity of this position, the Optional Background Questions (19-21) on the AO 78 form must be answered.
• The selected candidate must successfully complete an FBI background investigation with law enforcement agencies including fingerprint, criminal, financial and employment records check.
• The United States Probation Office, District of Nevada, is part of the Judicial Branch of the U.S. Government. All applicants must be U.S. citizens or permanently eligible to work in the United States.
• The Federal Financial Management Reform Act requires direct deposit of federal wages.
• Candidates must adhere to the Code of Conduct for Federal Judicial Employees.

How You Will Be Evaluated

Required Documents

How to Apply

Submit application as a single.pdf file to: careers@nvp.uscourts.gov.

Incomplete application packets will NOT be considered.

Next steps

Only qualified applicants will be considered for this position. Due to the volume of applications, the U.S. Probation Office will only communicate with those individuals invited for personal interviews, which will be held in Las Vegas, Nevada. The U.S. Probation Office reserves the right to amend or withdraw this announcement with or without written notice to applicants. If a subsequent vacancy of the same position becomes available within a reasonable time of the original announcement, the Chief U.S. Probation Officer may elect to select from the original qualified applicant pool.