Procurement Clerk Job

Vacancy No. DLAAvn-25-12666011-DRG Department Defense Logistics Agency
Salary $33,445.00 to $51,645.00 Grade 3 to 4
Perm/Temp Temporary FT/PT Full-time
Open Date 1/17/2025 Close Date 1/27/2025
Job Link Apply Online Who may apply Public
Locations:
Redstone Arsenal, ALPhiladelphia, PA


Summary

This position may lead to permanent full-time employment as a Contract Specialist. Individuals who successfully complete their degree program and meet the qualification requirements may be eligible for conversion to the permanent position. The anticipated start date of this position will take place in May 2025.

Position may be filled at either location:
Redstone Arsenal, Madison, AL: $33,445 - $48,810
Philadelphia, PA: $35,387- $51,645

This job is open to

Clarification from the agency

This is a Direct Hire Authority notice for current post-secondary students open to the Public. A current post-secondary student is defined as a person who is currently enrolled in a full-time baccalaureate or graduate degree program and in good academic standing; making satisfactory progress toward receipt of a baccalaureate or graduate degree; and has completed at least one year of the academic program.

Duties

  • As a student hire, you will actively participate in on-the-job training and progressively challenging assignments that relate to your academic program, career goals, and the needs of the agency.
  • As a Procurement Clerk, you will be responsible for performing the following duties in a developmental capacity:
  • Maintains vendor lists, obtains price quotes, assembles solicitation packages and makes routine changes and amendments to procurement documents as required.
  • Verifies item codes, reviews and corrects mathematical calculations; ensures accuracy of funding citations.
  • Compiles data and prepares recurrent and special reports for use throughout the office to which assigned.
  • Updates and maintains files of such transactions; ensures dollar amounts are correct and funding codes are properly cited; completes actions and required documentation.
  • Monitors the status of PRs and simple contracts through daily contact with client organizations, vendors, and supply personnel (e.g. material planners) to obtain information.
  • Support contract specialists and contracting officers in one or more procurement function related to recurring buys of commonly used commodities, goods and/or services (involving pre-award and post-award requirements.

Requirements

Conditions of Employment

  • Must be a U.S. Citizen and at least 16 years of age.
  • Must be enrolled and seeking a baccalaureate or graduate degree.
  • Must be taking a full-time course load, as defined by your school.
  • Must sign a Participant Agreement, remain in good academic standing, and maintain enrollment requirements in accordance with the Participant Agreement.
  • Selective Service Requirements: Males born after 12-31-59 must be registered or exempt from Selective Service.
  • Transcript must state major, earned credit hours, and cumulative GPA.
  • Tour of Duty: Flexible
  • Security Requirements: Non-Critical Sensitive
  • Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
  • Drug Testing Designated Position: No
  • Fair Labor Standards Act (FLSA): Non-Exempt
  • Bargaining Unit Position: Yes
  • Financial Disclosure: Not Required
  • Telework Eligibility: This positions is not telework eligible.
  • Recruitment Incentives: Not Authorized

Qualifications

To qualify you must meet the eligibility and education requirements. Your qualifications are evaluated based upon your total amount of COMPLETED education.

ELIGIBILITY REQUIREMENTS:

  • Students must be a citizen of the United States or lawfully admitted to the United States as a permanent resident or otherwise authorized to be employed.
  • Current students enrolled in, and in good academic standing at, a full time program at an accredited institution of higher education; and
  • Making satisfactory progress toward receipt of a baccalaureate or graduate degree; and
  • Completion of at least one year of the program.
Students who have completed or are currently enrolled in the following degree programs: business, accounting, human resources, management, or other closely related business degree OR a degree program that provides at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management are preferred.

EDUCATION REQUIREMENTS:

  • GS-3 Level Qualifications: Successful completion of one academic year of post-high school education. (One academic year of undergraduate education is defined as 30 semester hours, 45 quarter hours, or the equivalent in an accredited college or university.)
  • GS-4 Level Qualifications: Successful completion of two academic years of post-high school study or associate's degree. (Two academic years of undergraduate education is defined as 60 semester hours, 90 quarter hours, or the equivalent in an accredited college or university.)

Education

**You MUST provide transcripts or other documentation to support your educational claims. Your transcripts must indicate a passing grade to be creditable towards the required hours. Unless otherwise stated, unofficial transcripts are acceptable at time of application.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Additional information

Multiple positions may be filled from this announcement.

Salary Information: The hourly rate range for the positions/grades to be filled are as follows: Redstone Arsenal, Madison, AL $16.03-$35.09 Philadelphia, PA $16.96-$37.13 (Hourly rates are base pay only and do NOT include locality pay. Actual rate will depend on the geographical location of the position.) ** Please note: Most student positions will be filled at the entry level which is represented by the lower end of the rate ranges.

PLACEMENT INTO THE DLA PATHWAYS TO CAREER EXCELLENCE (PaCE) PROGRAM: Students successfully completing their education and work experience requirements under the DLA Pathways Internship Program may be placed at the GS-7 level in the DLA PaCE Program provided their position is in one of the covered career fields and they meet qualifications. To qualify for the DLA PaCE Program, the student must possess a Bachelor's degree AND meet the criteria for Superior Academic Achievement; OR possess 1 full year of graduate level education; OR possess 1 year of specialized experience in the career field at the GS-5 grade level. Please review the applicable corporate career fields at: http://www.dla.mil/careers/CareerField/PaCE.aspx

Please review the General Information and Definitions at: http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf

Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf

Information for Veterans is available at: http://www.dla.mil/Careers/Programs/veterans.aspx

Drug-Free Workplace: The Defense Logistics Agency (DLA) has established a Drug-Free Federal Workplace Policy. All applicants tentatively selected for DLA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with DLA for a period of six months. This policy extends to random testing for the use of illegal drugs by employees who occupy testing designated positions defined as sensitive in Section 7(d) of Executive Order 12564. The Defense Logistics Agency's Drug Free Workplace Plan's drug testing panel includes testing for the following illegal substances: marijuana, cocaine, opiates (codeine/morphine), 6-Acetylmorphine (heroin), phencyclidine, amphetamines (amphetamine/methamphetamine), methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), oxycodone, oxymorphone, hydrocodone, and hydromorphone. ADVISORY: By using cannabidiol (CBD) products you are risking a positive drug test result for marijuana.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

To determine if you are qualified for this job, your resume and supporting documentation will be evaluated and reviewed to verify that you meet the basic eligibility and qualification requirements outlined above.

Interagency Career Transition Assistance Program (ICTAP): If you are an eligible ICTAP applicant you may apply for special selection over other candidates for this position. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at a score of 85 or higher for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

Direct Hire Evaluation: Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. This vacancy will be filled through the Department of Defense Direct Hire Authority for Post-Secondary Students and Recent Graduates. All applicants who meet the basic qualification requirements will be forwarded to the Selecting Official for consideration. The rule of Three, Veteran's Preference and traditional rating and ranking of applicants do not apply to this vacancy. We will evaluate your application for basic eligibility and to determine if your experience meets the basic qualification requirements described in the announcement. All applicants who meet the qualifications and other basic requirement are eligible for referral and selection consideration. Please follow all instructions carefully. Errors or omissions may affect your rating.

Required Documents

To apply for this position you must provide a complete Application Package. Each Application Package MUST include:

  • Resume: Listing work schedule, hours worked per week, dates of employment, duties performed, and your anticipated graduation date. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for the qualifications and referred for selection consideration if eligible. IMPORTANT NOTE: Ensure that your resume does not contain any specialized fonts (e.g. Greek, Chinese Characters, etc.) or formatting (e.g. tables, macros, etc.). It is also recommended that you convert/save your resume as a PDF prior to attaching to your application. TRANSCRIPTS AND/OR PROOF OF ENROLLMENT: Unofficial transcripts are required to verify current degree program, successfully completed course work, and cumulative GPA. Your transcripts MUST clearly identify your major, earned credit hours, and cumulative GPA. If you are changing schools and only have an acceptance letter from the new school, you are required to provide transcripts from your previous school along with the acceptance letter from the school you will attend. If your transcripts do not state your major and degree program, you must submit a letter on school letterhead identifying your major and degree program. If selected, official transcripts will be required. Note: If you are a recent graduate, you must also show proof of enrollment in another degree program to be considered.
  • CURRENT CLASS SCHEDULE: You must submit your current class schedule to verify you are taking a full-time course load. If current term has been completed, you must provide your class schedule for the next enrolled term.
  • OCCUPATIONAL QUESTIONNAIRE: This is to be completed online. Make sure you click the "Submit My Answers" button at the end of the questionnaire.

NOTE: If you fail to provide the above listed documents, your application package will be considered incomplete and you will be found ineligible.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section below. To receive consideration for the initial cut-off date, the complete application package must be submitted by 11:59 PM (EST) of that established date. The application process is as follows:

  1. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
  2. Answer the questions presented in the application and attach all necessary supporting documentation.
  3. Click the Submit Application button prior to 11:59 PM (ET) on 01/27/2025
You may update your application documents and some questions related to your personal information at any time during the announcement open period. However, you will not be able to make changes to questions related to assessing the minimum qualifications and competencies (knowledge, skills, abilities, and other characteristics) mentioned in the "How You Will Be Evaluated" section above. To make an allowed update to your application, return to your USAJOBS account (https://www.usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed. To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit https://www.usajobs.gov/Help/how-to/application/status/.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.phptitle=Reasonable_Accommodations_for_USA_Hire. To preview the questionnaire, please go to https://apply.usastaffing.gov/ViewQuestionnaire/12666011

Agency contact information

DLA Aviation POC
Phone
614-692-0318
Fax
614-692-0272
Email
DHRC-RICH@dla.mil
Address
DLA Aviation
6090 Strathmore Road
Richmond, VA 23237
US
Learn more about this agency

Next steps

Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review may be completed of your online questionnaire and the documentation you submitted to support your responses. Applicants that are found among the most highly qualified may be referred to the hiring official for consideration, and you will receive a notification of referral. The selecting official may choose to conduct interviews, and as part of the selection process, applicants may be required to complete additional supplemental documents. Once the selection is made, you will receive a notification of the decision. If interviews are conducted, DLA uses a technique called Behavior Based Interviewing (BBI).

Be sure to check your USA Jobs account for your notification updates. Due to the high volume of applicants, it may take a week to receive notification of referral status.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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