Program Administrator Job in Warsaw, Poland

Vacancy No. OS-DSCS-25-12758802-MP Department Defense Security Cooperation Agency
Salary $90,025.00 to $117,034.00 Grade 13 to 13
Perm/Temp Permanent FT/PT Full-time
Open Date 8/13/2025 Close Date 8/25/2025
Job Link Apply Online Who may apply Status Candidates
Locations:
Warsaw, Poland


Summary

Defense Security Cooperation Service is recruiting for one Program Administrator. This is a Security Cooperation (SC) position due to the nature of the position's duties and responsibilities.

Duties

As a Program Administrator you will be responsible for the following duties:

  • Serves as ODC Poland's Army Foreign Military Sales/ Foreign Military Financing (FMS/FMF) program manger.
  • Identifies, develops, and manages Army-related FMS/FMF cases through the full life cycle.
  • Develops guidance based on COCOM strategy; solicits, reviews, and revises FMS/FMF program proposals; coordinates with regional components, Joint Staff, OSD, DOS, and DSCA as required.
  • Ensures compliance with applicable regulations including federal requirements for equipment, software, and other systems used in the processing and storage of evaluative information.
  • Utilizes software and other information management programs to effectively manage and analyze Army-related FMS/FMF cases.
  • Works closely with country desk offers and other representatives throughout US and Polish government agencies to manage FMS/FMF cases.
  • Organizes conferences, meetings, and training events; develops comprehensive technical reports; and advises on recommended courses of action to meet mission requirements.

Requirements

Conditions of Employment

  • Must be a US citizen
  • Male born after 12-31-59 must be registered for Selective Service
  • Resume and supporting documents ( See: How to Apply)
  • Suitable for Federal employment determined by background investigation
  • May be required to successfully complete a probationary period
  • Subject to the 5 year foreign area limitation DODI 1400.25-V1230 72612
  • WORK SCHEDULE: Full Time
  • OVERTIME: Occasionally
  • TOUR OF DUTY: Flexible
  • RECRUITMENT INCENTIVES: Not Authorized
  • FINANCIAL DISCLOSURE: Not Required
  • Diplomatic Passports and Visas are required

Qualifications

You must have one year Specialized Experience equivalent to the GS-13 level in the Federal service (experience may have been gained in the private/military sector) giving the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position. Experience must be reflected in your resume.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Specialized experience required for this position is:
  • Management and/or execution of FMS/FMF cases and/or Security Cooperation programs.
  • Provision of guidance and solicitation of program proposals involving Security Cooperation with US Allies and partners.
  • Effective analysis using Information management resources to present information, recommend courses of action, and improve efficiency.



Specifically you will be evaluated on the following competencies:
  • Leading a Team/Project
  • Oral Communication
  • Organizational Awareness
  • Program Management
  • Program Planning, Review and Evaluation
  • Written Communication


INFORMATION FOR OVERSEAS: Overseas tour of duty for is projected to be 36 months and renewal is 24 months.

You may be required sign a Transportation Agreement.

- Incumbent may be subject to the 5-year foreign area limitation according to the DoDI 1400.25-V1230, dated 26 July2012.

- Applicants who are currently stationed overseas, must have enough time to meet the initial tour stated above.

Applicants who have returned from an overseas tour, and have not been physically present in the United States (CONUS) or Non foreign area for 2 continuous years, may require a waiver. NOTE: If you have not completed 5 years overseas and return to a CONUS assignment, that time spent overseas counts towards the 5 year limitation, unless you have been in the States for at least 2 continuous years.
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- Medical Care: Applicants who have family members with special medical needs should ensure that prior to accepting a position overseas their family members' medical needs can be met. Access to care in a military treatment facility may not be available to civilian employees except on a space available basis. Consequently, host nation medical facilities may be the only care available. The availability and level of care at host nation medical facilities will vary by location.

- Applicants hired from the Continental United States (CONUS) and their family members (who are US citizens) are required to obtain Official Passports prior to departure to the overseas area.

- May be subjected to a variety of environmental conditions typical of the overseas areas in which traveling, to include the potential for exposure to acts of terrorism.

- Payment for travel and transportation expenses may be authorized. This includes government paid travel
transportation, shipment and temporary storage of household goods, and possibly other entitlements based
upon the JTR and agency policy. You may be required to sign a transportation agreement. Most civilian permanent change of station travel entitlements are taxable.

- For additional information on the tax impact, please visit:
https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax-Deduction.html

The Following Allowances are authorized:
  • Home Leave: Must complete 24 months of continuous service overseas to use
  • TQSA-temporary lodging, meals, laundry/dry cleaning until permanent quarters are available. (if necessary)
  • FTA-Foreign Transfer Allowance (up to 10 days allowed within the United States, temporary lodging based off home of record, if necessary)
  • Housing is paid either through Embassy lease or LQA.
  • Pay retention may be considered for applicants whose pay would be reduced if selected. Pay retention will NOT be offered as an incentive for employees moving between overseas positions.
  • The agency may not provide Pay retention to an employee who is reduced in grade or pay for personal cause or at the employee's request (therefore when voluntary applying for position that is CLG, Pay Retention is not authorized).
- For more information on overseas allowances and benefits, please visit: https://aoprals.state.gov/

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional information

Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Payment for travel and transportation expenses may be authorized. This includes government paid travel transportation, shipment and temporary storage of household goods, and possibly other entitlements based upon the JTR and agency policy. You may be required to sign a transportation agreement. Most civilian permanent change of station travel entitlements are taxable. For additional information on the tax impact, please visit: https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax-Deduction.html

Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

This announcement may be used to fill additional vacancies.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

REVIEW OF APPLICATION DOCUMENTS (FOR ALL APPLICANTS):
To determine if you meet the qualifications, requirements and quality of experience required for this position, we review your resume, supporting documents and responses to the questionnaire. The score you receive is a measure of the degree to which your background matches the competencies required. If, after this review, we determine that you inflated your qualifications and/or experience we can and will adjust your score to more accurately reflect your qualifications for this position. Please follow all instructions carefully as errors or omissions may affect your rating.

Required Documents

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc).

Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

The following documents are REQUIRED
1. Your resume:

  • Your resume may be submitted in any format. It must include your name and contact information and support the specialized experience described in this announcement.
  • For qualifications determinations your resume must contain the number of hours worked per week and the dates of employment (i.e.," HRS per week and month/year" or "HRS per week and month/year to present").
  • For additional information see: What to include in your resume.
2. Veteran's Documents
  • If applying using veteran's preference or under a Veteran's hiring authority you must submit the following documents:
  • DD214 showing character of service, SF-15 Form and VA letter showing final percentage, or certification of expected discharge or release from active duty.
If you are claiming Military Spouse and Family Member Preference, you must submit supporting documents with your application package. These documents must provide acceptable information to verify: you reside within the commuting area of your sponsor's permanent duty station (PDS); proof of marriage to the active duty sponsor, proof of military member's active duty status, and other documentation required by the vacancy announcement to which you are applying; and must meet all pre-employment criteria and be eligible for immediate noncompetitive appointment to a position in the competitive service. Documentation required: Marriage Certificate or License, Veterans' Preference documentation (e.g., DD-214, VA Letter, Statement of Service, if applicable), Transcripts (if applicable). Additional documentation required if previously held a federal position: SF-50s (e.g., LWOP, highest grade held, overseas appointments, etc.), SF-75 Information, and documentation of performance rating of record (dated within the last 12 months)

PLEASE REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility:
https://www.dla.mil/Portals/104/Documents/Careers/downloads/FourthEstateRequiredSupportingDocumentation%2011-16-2020.pdf?ver=Lgkkn1HW9a8is7V2lyCS2Q%3d%3d

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must provide a complete Application Package as described in REQUIRED DOCUMENTS.

Click 'Apply Online' to create an account or log in to your existing USAJOBS account.

1. Follow the prompts to complete the assessment questionnaire and upload required documents.
2. Please ensure you click the Submit My Answers button to submit your application.
3. Applications must be received by the closing date of the announcement to receive consideration.

To review the status of an application through USAJOBS:
1. Log into your USAJOBS account
2. Click Application Status within your profile to expand your application
3. Locate the job announcement and click the more information link under the Status column for this position. You will be routed to Application Manager. The Details tab displays by default. The Details tab displays comprehensive information about the selected Application Package including: assessment(s) and the status, supporting documents and their status, correspondence sent to you by the hiring agency, and your application processing status.

Please review the General Application Information and Definitions at:
https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo%2012-1-2020.pdf?ver=ECNbdsHtGilTd3OENN4A0Q%3d%3d

Résumé: If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for the qualifications and referred for selection consideration if eligible.

Agency contact information

DHRS (DoD) Overseas Team
Address
Defense Security Cooperations Service
1225 South Clark Street
Arlington, VA 22202
US

Next steps

Once you successfully complete the application process, you will receive a notification of receipt. Your application package will be reviewed to ensure you meet the basic eligibility and qualifications requirements, and you will receive a notification. A review will be made of your online questionnaire and the documentation you submitted to support your responses. A list of qualified applicants will be created and sent to the selecting official.

All applicants reviewed and/or referred will receive a notification letter.

The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.

Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

Citizenship/Ordinarily Resident Status: Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA). An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration. Ordinarily Resident restrictions apply and vary depending on the host nation.

SELECTIVE SERVICE REQUIREMENT: For more information please visit https://www.sss.gov

For more information on overseas allowances and benefits, please visit:
https://aoprals.state.gov/Web920/

All applicants must meet qualifications and eligibility criteria by the of the announcement.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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