Program Analyst Job

Vacancy No. CBZY-12778461-25-MC Department Veterans Health Administration
Salary $88,621.00 to $144,031.00 Grade 12 to 12
Perm/Temp Permanent FT/PT Full-time
Open Date 8/11/2025 Close Date 8/15/2025
Job Link Apply Online Who may apply Status Candidates
Locations:
Atlanta, GAFort Riley, KSTopeka, KSLocation Negotiable After Selection


Summary

This Program Analyst GS-0343-12 position is responsible for providing performance improvement consultation regarding Lean and Lean Six Sigma throughout the Member Services business lines and organizations. The incumbent will provide project leadership and technical support in the creation, management, and maintenance of a methodical approach to increasing quality and performance.

Duties

Major Duties Include (but are not limited to): Provides leadership and collaborates in the VA Lean/Six Sigma community to share, transfer, and implement best practices and lessons learned from projects, private industry, and government; Provides guidance and technical direction in areas of Project Management, Change Management, team building, facilitation, process improvement analysis, and the methodology required to develop and substantiate a business case for the selected project; Works closely with senior leadership to ensure a consistent, standardized, repeatable strategy for implementing Lean and related methodologies; Manages the application and performance of analytical and statistical techniques to quantify the link between root cause and a specific problem or outcome; Tracks and reports project status utilizing appropriate tools; Collects project information and/or status, tracks, and reports using the administrator project portfolio management tool; Provides project and performance improvement initiative status reports which may include briefings to management; Manages projects independently with periodic reporting on status and/or progress to management at all levels; Develops specific guidelines and methods for measurement, interpretation, and improvement of effectiveness and productivity throughout the course of the project; Establish criteria to measure and/or predict the attainment of program or organization goals and objectives using Lean/Six Sigma methodologies; and Provides information concerning available training and plans for training.

Positon Location: Any Member Services Station (physical location) or VA leased/owned facility TBD upon selection.
Promotion Potential: This GS-12 position is being announced at the full performance level.
Work Schedule: M-F, 8 hour shift between 6AM-8PM (TBD by the Supervisor)
Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This position may be authorized for Virtual work. Virtual eligibility will be discussed during the interview process.
Definition of Virtual work - Employee works outside of original hiring duty station at VA-owned or leased space.
Position Description/PD#: Program Analyst/PD04068A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary/trial period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/15/2025.

Time-In-Grade Requirement (GS-12): Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For this GS-12 position, you must have served 52 weeks at or above the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that verifies your time-in-grade eligibility must be submitted with your application materials. If your most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF50's that clearly demonstrate one-year time-in-grade has been met.
Note: Time-In-Grade requirements also apply to former VA employees applying for reinstatement with CTAP eligibility.

You may qualify based on your Specialized Experience as described below.

Specialized Experience (GS-12): You must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization.

Examples of Specialized Experience include (but are not limited to):
1) Assists management officials in identifying and defining opportunities for improvement, project scope, priority, and project staffing
2) Consults and advises management officials in the decision-making process with the goal of optimizing scarce resources to meet customer requirements, reducing rework, determining operational capacity, and increasing quality
3) Directs and performs necessary steps to create business cases based on objective data within the framework of the Lean/Six Sigma methodology
4) Establishes criteria to measure and/or predict the attainment of program or organizational goals and objectives using Lean/Six Sigma methodologies to resolve problems, improve processes, and improve the value of accounting and finance products and services
5) Consults on Lean/Six Sigma projects and provides technical advice for process improvement activities
6) Consults and guides management in identifying opportunities, developing value stream and process maps, and evaluates project proposals to determine their suitability on Lean/Six Sigma projects
7) Provides guidance and instruction while assuring teams use an organized and structured Lean/Six Sigma methodology with the goal of providing recommendations, implementing solutions, and providing adequate follow-up to ensure controls are maintained

You will be rated on the following Competencies for this position:
  • Change Management
  • Planning and Evaluating
  • Problem Solving
  • Writing

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work of this position is primarily sedentary. Occasional travel may be required and, at times, may be on short notice.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6, or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include (but not limited to) responses to the knowledge, skills, and abilities, completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the 'Who may apply' eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

  • Resume
  • SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your SF-50's (current/former VA employees) or CTAP documentation (for displaced VA employees). You will not be contacted for additional information.
  • Other (1)
  • Other (2)
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
  • Most recent SF-50 if you are a current or former Federal employee
  • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
  • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
  • Examples of appropriate SF-50's include:
    • Within grade increases at the highest grade held
    • Promotions with an effective date more than one year old
    • SF-50's at the highest grade held with an effective date more than one year old

How to Apply

All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 08/15/2025 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12778461.

  1. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice (RIF Letter), your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Agency contact information

Michael Corbin
Address
VHA Central Office - Member Services
3401 SW 21st St Bldg 9
Topeka, KS 66604
US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

Additional Locations

  • Canandaigua, NY
  • Hot Springs, SD
  • Waco, TX


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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