Program Analyst

Clarification from the agency

Current Permanent VAAAHS Employees and CTAP Eligibles.

Duties may include, but are not limited to:

Building Management and Operations - 60%

• Responsible for the day to day operation and maintenance of Ann Arbor Veterans Health Systems Community Based Outpatient Clinics.
• Initiates and serves as the Contracting Officer's Representative (COR) for property leases and a variety of building maintenance and repair contracts and coordinates with a variety of service providers who perform work at the CBOC's.
• Develops statements of work, contract specifications, and cost estimates for repairs and improvements to systems and services, monitor and evaluate contractor performance.
• Evaluates, develops and recommends a course of action for coordination on decisions involving changes or alterations to facilities and utilization.
• Will manage the work order system for all leased spaces to ensure VA provided maintenance is completed on a timely basis. Assist with the day-to-day management of facility operations and building operating systems supported by the VA. Regularly engage property owners/managers/contractors to review lease building systems to ensure they are functioning as designed and are in good working order; including HVAC, electrical, energy management, fire safety and plumbing.
• Review actions and provide advice, guidance in compliance with current regulations to property lessor, facilities management, and executive leadership on immediate needs and future operations in comprehensive written reports and presentations. Advises the Chief of Facilities Management regarding assignment and use of facilities, regulatory requirements and directives and policies.
• Will ensure all Environment of Care discrepancies involving facilities operations are addressed and completed through use of work orders or the building owner. Coordinate with individual facility governmental entities, maintain current working knowledge of local and federal code regulations including FDA, health department, energy management, CFR, OSHA, and FPMR (Facility Property Management Regulations) impacting building operations.
• Responsible for facility plans to accommodate constantly changing missions, organizational realignments, activation of emergency operations, and assignment of new or additional equipment which in turn requires additional or different facility space
• Establishes rapport with contacts to obtain information and to influence, motivate or persuade individuals and/or groups in the use and disposition of facilities. Serves as leader, organizing and directing operations, when studies and analyses are of such scope that they require a team effort.
• Identifies facilities issues and coordinates with the Chief of Facilities Management on matters relating to disposal, retention, or maintenance.
• Research, analyze, and prepare reports to Facilities Management and Planning to operate facility assets at their most effective level based on building conditions and life-cycle cost analysis

Administrative and Analysis- 30%

• Reviews and certifies invoices for contract facility support for a variety of facility supportive vendors.
• Analyzes and evaluates facility maintenance, security, and safety by determining specific requirements and implementing programs based on the needs, interests and level of detail needed to satisfy a wide variety of user requirements.
• Provide reports, analysis, and recommendations to align with and positively impact future operations; apply analytical reporting to both existing and planned lease buildings to FMS, ELT, or appropriate service.
• Prepare correspondence for the signature of Facilities Management and VA executive leadership addressing facilities and leasing program issues. Prepare various reports dealing with organizational and functional issues. Prepare and sign, in accordance with established supervisory policies, routine correspondence as directed.

Leasing- 10%

• Initiates and serves as the Contracting Officer's Representative (COR) for property leases and a variety of building maintenance and repair contracts and coordinates with a variety of service providers who perform work at the CBOC's.
• May be required to write supplemental lease agreements in order to meet current or future needs. Customer requirements must be cross-checked, analyzed and interpreted to obtain accurate, relevant information on factors such as clinical need, work flow, staffing,
  mission, location and type of equipment required to meet user needs for healthcare requirements/regulations, energy management, long-range and short-term building requirements, the host activity construction and maintenance program.

Work Schedule: Monday-Friday 0730-1600
Telework: This position is not authorized for telework.
Virtual: This is not a virtual position.
Position Description/PD#: Program Analyst/PD921630
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: Work is performed indoors in an office environment. There is considerable walking and climbing ladders and stairs to conduct investigative analysis on condition of facility equipment. Incumbent will regularly receive, store, and ship items up to 40lbs. Incumbent is expected to use hand tools and office equipment to maintain the facilities A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/28/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Developing statements of work, contract specifications, and cost estimates for repairs and improvements to systems and services, monitor and evaluate contractor performance; Researching, analyzing, and preparing reports to Facilities Management and Planning to operate facility assets at their most effective level based on building conditions and life-cycle cost analysis; Conducting research on a variety of technical and administrative support topics. Findings and recommendations of such research will be provided to supervisors, and or other FMS/VA officials; Initiating and serving as the Contracting Officer's Representative (COR) for property leases
  and a variety of building maintenance and repair contracts and coordinates with a variety of service providers who perform work at the CBOC's.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position

Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• License
• Other (1)
• Performance Appraisal
• Professional Certification
• Resume
• Separation Notice (RIF)
• SF-50/ Notification of Personnel Action
• Transcript

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

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