Program Analyst

Clarification from the agency

This detail opportunity is for current competitive and excepted service employees only. If you are not a current federal civilian employee you will not be eligible for this position. DHS Joint Duty Assignments do not apply to members of the Military service or contractors.

• Supports the Acquisitions and Contract Management Branch Chief, Chief Financial Officer, Divisional Points of Contact, and Contracting Officer's Representatives with acquisition planning, execution, contract monitoring, and procurement coordination.
• Coordinates with program offices, CORs, DHS Office of Procurement Operations, and DHS Office of Selective Acquisitions to support procurement requirements from initiation through award and contract administration.Assists CORs and program offices in developing acquisition documentation, including Statements of Work, Performance Work Statements, Independent Government Cost Estimates, market research, acquisition plans, justifications, and other required procurement materials.
• Monitors contract execution, funding status, burn rates, periods of performance, deliverable schedules, and invoice activity to identify risks, funding gaps, or potential performance issues.
• Reviews contractor invoices for timeliness, accuracy, funding alignment, and appropriate supporting documentation before routing for approval.Tracks invoice processing timelines to support prompt payment requirements and reduce the risk of interest penalties or delayed vendor payment.
• Supports contractor performance monitoring by collecting input from CORs, reviewing deliverables, tracking performance issues, and assisting with Contractor Performance Assessment Reporting System documentation, as applicable.
• Assists with contract file maintenance to ensure acquisition records are complete, accurate, and compliant with applicable policies, procedures, and documentation requirements.
• Prepares acquisition status updates, reports, trackers, and briefing materials for leadership, program offices, and acquisition stakeholders.
• Coordinates recurring acquisition meetings, including agenda development, action item tracking, follow-up with responsible parties, and documentation of key decisions.
• Supports acquisition forecasting and planning by helping identify upcoming contract actions, expiring awards, option periods, recompetes, and funding requirements.
• Works with budget staff and program offices to ensure acquisition requirements align with available funding, approved spend plans, and mission priorities.Identifies procurement processing delays, incomplete packages, burn rate concerns, or other contract execution risks and elevates issues through the appropriate chain of command.
• Supports the planning, organization, and execution of acquisition management activities to ensure compliance with the Federal Acquisition Regulation, DHS acquisition policy, and customer requirements.
• Assists in developing process improvements, standard operating procedures, checklists, and tracking tools to strengthen acquisition transparency, accountability, and execution.

Conditions of employment

• Must be a current permanent Federal employee
• Must have supervisory approval to apply to the Joint Duty Assignment. DHS 250-2 Application Form under "required documents" section.
• Must NOT have any pending/outstanding disciplinary actions
• Must have achieved a minimum of "meet expectations/proficiency" on latest performance appraisal/evaluation
• Must be currently at the grade level of the detail. *No Temporary Promotion Opportunity*
• The program does not apply to members of the Military service or contractors.

Qualifications

Qualifications required:

1. Communicates complex ideas clearly and effectively, both orally and in writing, to develop and present findings, briefings, project papers, status reports, and correspondence that foster understanding, support decision-making, and promote acceptance of recommendations.
2. Applies comprehensive knowledge of the Planning, Programming, Budgeting, and Execution process, Contracting Officer's Representative responsibilities, Statements of Work, Statements of Objectives, acquisition planning, contract management requirements, the Federal Acquisition Regulation, and applicable DHS and ODNI contracting policies.
3. Develops and delivers formal presentations and represents the organization's position on acquisition strategy, contracting matters, intelligence-related requirements, business processes, and resource management issues.
4. Supports, interfaces with, and influences the systems acquisition process and integrated life-cycle management by coordinating requirements, assessing acquisition risks, monitoring execution, and aligning procurement activities with mission objectives.
5. Required to have a COR Level II, at a minimum, prior to, or immediately upon onboarding. If not already a COR Level II, it requires at least 1 year of COR-related acquisition-type experience, completion of an instructor-led FCR 201 course OR each of the following self-paced courses: CLC 222, CLC 106, ACQ 0310, and CLE 028 (total: 40 hours), and Completion of FAC 022 (initial certification + every 2 years), and completion of FAC 043 (initial certification + every 12 months). COR level III is highly desired.

1. Job Title (Include series and grade of Federal Job)
2. Duties (Be specific in describing your duties)
3. Name of Federal agency
4. Supervisor name, email, and phone number
5. Start and end dates including month and year (e.g. June 2007 to April 2008)

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education, and training will be rated using a job questionnaire based on the competencies or knowledge, skills, and abilities needed to perform this Joint Duty Assignment.

If you are among the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. After reviewing your resume and supporting documentation, a determination will be made. You must submit the supporting documents listed under the required documents section of this announcement.

1. Resume: Do not include any personally identifiable information (PII) i.e., home address, social security number, or date of birth. Your resume must clearly demonstrate you have experience which meets the requirements of this position as outlined in the "Qualifications" section.

2. SF-50: Submit a copy of your official SF-50 (no text version) or other official "Notification of Personnel Action" document which shows the following information:

1. Your appointment in the Federal service
2. Tenure
3. Grade and Step
4. Full performance level

Next steps