Program Assistant (Fire) - Direct Hire Authority Job in Albuquerque, NM

Vacancy No. DHA-25-12758143-CBXH-DN Department Interior, Bureau of Indian Affairs
Salary $50,502.00 to $65,657.00 Grade 7 to 7
Perm/Temp Permanent FT/PT Full-time
Open Date 7/3/2025 Close Date 7/18/2025
Job Link Apply Online Who may apply Public
Locations:
Albuquerque, NM


Summary

This position is located at the Southwest Regional Office, in Albuquerque, New Mexico and is under the direct supervisory of the Fire Management Officer. This position is responsible for providing a range of program support services in the various areas of the fire program.

This announcement will be used to fill vacancies utilizing the Direct-Hire Authority (5CFR 337.201). Category rating, veteran's preference, and traditional rating and ranking of applicants do NOT apply for this vacancy.

This job is open to

Clarification from the agency

ALL U.S. CITIZENS. DIRECT HIRE AUTHORITY: These positions will be filled using Direct Hire Authority for this occupation. CTAP and ICTAP candidates in the local commuting area.

Duties

  • Directly assists the Fire Management Officer in performing administrative tasks that support the administrative functions.
  • Employees serves as the program assistant and develops protocols and methods that aid in directing calls and mail inquiries to the proper program staff.
  • Employee is responsible for processing, correcting, tracking, recording, and maintaining financial documentation and information for the program.
  • Maintains work and travel planning calendars and schedules for program staff, based on knowledge of each of their required programs’ duties and responsibilities.
  • Serves as Point of Contact (POC) for the Casual Pay System. Responds to all payroll related directives and collects and provides all feedback for the program.
  • May serve as a member of an administrative payment team for large fire expenditure needs at the regional office fire program.
  • Incumbent provides secretarial/clerical services for the Fire programs.

Requirements

Conditions of Employment

  • U.S. Citizenship Required
  • Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
  • You will be required to have federal payments made by Direct Deposit
  • You may be required to successfully complete a probationary/trial period
  • A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
  • If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
  • This position requires the incumbent to possess and maintain a valid state driver's license.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0303).

GS-7: 1 year of specialized experience equivalent to the GS-6 grade level in the Federal service (obtained in the public or private sector). This experience must include 6 of the 11 activities: 1) proficiently utilize Microsoft Office programs and other automated systems for creating travel authorizations; 2) reviewing travel vouchers; 3) maintaining time and attendance records; 4) monitoring financial data; 5) maintaining program budget activities; 6) charge card transactions; 7) inventory management; 8) processing purchase requests and generating reports; 9) coordinating and compiling program data from various resources for reporting purposes and monitoring multiple tasks, or projects to ensure completion by established due dates; 10) providing guidance or assisting others with budget support activities, travel regulations, time and attendance procedures, charge card policy, inventory management process, and records management schedules; 11) review purchase requests to ensure proper formatting forth review and approval process.

EDUCATION: Does not apply for these grade level.

All qualification requirements must be met by the closing date of this announcement.

Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Additional information

All new hires earn the beginning salary of their pay grade (Step 1). See 2025 Salary Tables and select the pay chart for Albuquerque, New Mexico. If no specific chart is listed for this geographic location, see the "rest of U.S." chart.

TELEWORK: Indian Affairs has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.

Career Transition Assistance Plan (CTAP) OR Interagency Career Transition Assistance Plan (ICTAP) Programs provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF50 noting position, grade level, duty location with their application. To be considered under CTAP/ICTAP, applicants must be qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), and be able to perform the duties of the position upon entry. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .

This is a Bargaining Unit position, for more information see What are bargaining units?

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume will be evaluated after the closing date to determine whether you meet the minimum qualification requirements for this position described above.

Under this Direct-Hire announcement, all applicants who meet the minimum requirements at the grade level for which they apply will be forwarded to the Selecting Official for consideration. Veteran's Preference and category rating DO NOT APPLY for this announcement under Direct-Hire Authority regulations.

All qualified candidates will be referred for consideration; the hiring office may conduct interviews at their discretion.

If an applicant's resume is incomplete or does not support the requirements for minimum qualifications or specialized experience a rating of "ineligible" or "not qualified" will be applied and no consideration for employment will be granted.

You may preview the assessment questions here in the https://apply.usastaffing.gov/ViewQuestionnaire/12758143.

If a determination is made that an applicant has inflated qualifications or experience on the resume, the applicant will receive no consideration for the position, as per OPM regulations.

Required Documents

The following documents are required for this position:

  • Resume which details work experience including dates worked (mm/yy-mm/yy); position title; position series and grade (if federal service); work schedule; hours worked per week; relevant duties performed; supervisor with contact information, and 3 professional references and contact information (Do not include current/former supervisors), etc. Important! If your resume does not show complete information for each job entry, your application will be considered incomplete. Specifically:
  • On-line Assessment Questionnaire
  • Transcripts (if using education to qualify) - Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
  • BIA Form 4432 The Form BIA-4432 must be completed as stated in the Instructions on the Form and this form with must be submitted with your application for Federal employment (if claiming Indian preference).
  • If you are applying under CTAP and ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
If you are unable to apply online, require reasonable accommodation in the application process if you are an applicant with a disability, or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

ALL DOCUMENTS MUST BE RECEIVED BY 11:59 PM Eastern Time ON THE CLOSING DATE OF THIS ANNOUNCEMENT. If your application package is incomplete in any way, you will not be considered for this position, and requests for extensions will not be granted. Please double check your application package before you submit it.

ADDITIONAL INFORMATION WILL NOT BE SOLICITED OR ACCEPTED BY THIS OFFICE.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

ONLINE APPLICATION SUBMISSION:

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login ); all of your applications will appear on the Welcome screen.The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

PLEASE NOTE - NO APPLICATION MATERIAL WILL BE ACCEPTED VIA E-MAIL.

Agency contact information

Darling Nelson
Address
BIA Strategic Recruitment - Trust
301 NW 6th
Room 311
Oklahoma City, OK 73102
US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

You will be notified if this job is filled or canceled. Timelines for this process vary widely.

You may check the status of your application at any time by logging in to your USA Jobs Account. This office will not respond to requests for status updates.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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