Program Manager

Clarification from the agency

Current NNSA employees with competitive status.

As a Program Manager [Team Lead] , you will:

• Lead the Personnel Security Support Division (PSSD) by developing and implementing strategic plans and setting goals and priorities that align with national security directives.
• Oversee large support service contracts to ensure contractors meet performance, cost, schedule, and quality requirements for vetting and clearance processes for approximately 120,000 employees. It also includes ensuring the PSSD's daily operations comply with federal and agency security regulations
• Manage the office budget, providing input to the Future Year Nuclear Security Program planning, ensuring budget plans align with NNSA and DOE goals and objectives, NA-74 contractors have necessary resources, and overseeing Contracting Officer's Representatives for NA-74 contracts.
• Ensure the NA-70 budget planning staff has necessary data to support NA-70 program budgets. Provide expertise for self-assessments, quality of work products [both contractor and Federal] and assesses the health of the vetting program. Provide leadership to develop and build automation to support vetting operations and field sites.
• Interpret broad federal and NNSA policies to develop specific guidelines and procedures for the PSSD. Represent the NNSA and PSSD in high-level discussions with other federal agencies, stakeholders, and senior leadership on personnel security matters. Report program performance, budget status, and provides high-level recommendations to senior NNSA leadership.

Conditions of employment

• Subject to Random Drug Testing
• Must pass a pre-employment drug test.
• Favorable suitability determination required.
• Financial Disclosure is required.
• Must be able to obtain/maintain a Q level Security Clearance.
• You must be a United States Citizen.
• This employer participates in the e-Verify program.
• Males must abide by Selective Service registration requirements.
• Compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification.
• May be required to successfully complete a one (1) year probationary period. Employees serving on a probationary period may be terminated at any time during the probationary or trial period for performance, conduct, or business-related reasons in the interest of Federal service.
• Please limit your resume to no more than two (2) pages. If more than two pages are submitted, you will be disqualified.

Probationary periods are required for new employees appointed to competitive service positions for the first time; or reinstated employees who return to Federal service after a break in service of 30-days or more and who have not completed a probationary period will need to complete the requirement.

Qualifications

Applicants must possess one year of specialized experience equivalent to the NQ-03 (GS-14 equivalent) grade level in the Federal service, or equivalent experience outside the Federal service, which demonstrates the ability to:

• Provide strategic leadership and direction for complex, high-impact programs: Experience in developing and implementing strategic plans, establishing program goals and objectives, and setting priorities for a large-scale, critical program within a high-stakes or national security-related environment, often by effectively leading and integrating the contributions of specialized staff and subject matter experts. This includes ensuring alignment with organizational mission and directives.
• Manage and oversee significant contracts and operations: Experience in managing and ensuring compliance of support service contracts or operational activities, including directing and leveraging staff expertise for evaluating contractor or team performance against cost, schedule, and quality requirements. This involves ensuring day-to-day operational compliance with relevant regulations, policies, and protocols.
• Perform comprehensive program management and assessments: Experience or knowledge in oversight of program budgets, including understanding formulation, justification, and execution processes to identify potential risks or discrepancies (e.g., inadequate planning, contractor mismanagement). This includes providing leadership and oversight for self-assessments, quality reviews of internal and external work products, and assessing the overall health of complex programs. This also includes experience in guiding the identification and implementation of automation or innovative solutions for operational improvements.
• Develop policy and engage with external stakeholders: Experience in interpreting broad-governing policies (e.g., federal, agency, or corporate) and translating them into actionable guidelines and procedures, often by directing specialized staff in the development process. This includes representing the organization in discussions and negotiations with other agencies, stakeholders, or senior leadership, and effectively communicating program performance and recommendations to influence critical decisions.
• Supervise and manage a diverse workforce: Experience exercising full supervisory and managerial authority, including establishing organizational structures, developing performance standards, evaluating performance, and making critical decisions that impact program goals and milestones. This includes the ability to effectively guide, mentor, and leverage the expertise of a diverse team, including Subject Matter Experts, without necessarily being a recognized subject matter expert in every area.

"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

THE APPLICATION REVIEW PROCESS WILL BE IN TWO STAGES:

Minimum Qualifications: Once the application process is complete, the Human Resources Office will review the first two pages of your resume and supporting documentation to determine whether you meet the minimum job qualifications.

Structured Resume Review: The Human Resources Office/ Subject Matter Experts will review the first two pages of your resume to determine your technical qualifications.

Additional documentation (e.g., cover letter, links embedded in your resume) may not be considered.

A quality review will then be conducted by the HR Office and/or Subject Matter Expert (SME). Your application is rated based on the extent and quality of your experience, education (if applicable to the job), and training described in your online resume/questionnaire as related to the duties of this position. The quality categories are usually defined as "Best Qualified", "Well Qualified" and "Qualified". Veterans Preference eligible candidates will be listed at the top of whichever category your score places you in. CP/CPS veterans are placed at the top of the highest category for all positions except professional and scientific positions at GS-9 and higher.

Your application and resume shall demonstrate that you possess the following Competencies. Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the Competencies identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application.

• Contracting/Procurement
• Influencing/Negotiating
• Project Management
• Strategic Thinking

If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified'.

To preview the application questionnaire, click the link below.
https://apply.usastaffing.gov/ViewQuestionnaire/12989451

To apply for this position, you MUST provide a complete application package which includes:

ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.

• Your two (2) page RESUME showing all relevant work experience (paid and unpaid) including: duties performed; full name and address of the each employer; start and end dates (month/day/year); work schedule (part-time, full-time, number of hours if intermittent); salary; and any completed education and training (program title, subject area, number of hours completed, and completion date).
• For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.

Most DOE offices will allow you to submit a resume in the format of your choice (as an attached document or as a USAJOBS Resume Builder format). However, some offices may require one specific format. You will be notified at the time you click 'Apply Online' which type of resume is acceptable. It is important that you are complete and thorough in your resume. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.Cover Letter, optional, expressing additional information not covered in your resume.Submit one or more of the following to support your eligibility(s) to apply to this job announcement: SF-50, "Notification of Personnel Action" (current/former federal employees):

To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility! Full position title; appointment type; occupational series; pay plan, grade, and step; tenure code; and service computation date (SCD).If your current position SF50 does not indicate you have competitive service status or does not reflect the pay plan and grade of the highest position you have held in the competitive service, in addition to your current SF50, you must provide your previous SF-50s that provide the proof of competitive status and highest grade held on a permanent basis.

Veterans: DD-214 Member Copy 4 showing type of discharge/character of service; current active duty members- certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter. For more information visit the USAJOBS Help Center & OPM CHCOC website for VOW information.

Individuals with Disabilities: Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u). For more information visit the USAJOBS Help Center.

Certain Military Spouses: Permanent Change of Station (PCS) orders authorizing you to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage). For more information visit the USAJOBS Help Center.

Other non-competitive or special appointing authorities: provide documentation which supports your eligibility.

Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.) For more information see the OPM Guide to Career Transition.

Performance Appraisals: Submit your two (2) most recent performance appraisals. Your performance appraisals and incentive awards will be given due consideration in the selection process based on their relation to the duties of the position and the consistency with which they may be considered in evaluating you against other applicants. If the performance appraisals are not available, please provide a written statement of explanation and upload as a separate document.

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

Next steps