Program Specialist Job in Okaloosa County, FL

Vacancy No. 24-9JFSV689452 Department Headquarters, Air Force Reserve Command
Salary $17.52 to $36.90 Grade 3 to 3
Perm/Temp Permanent FT/PT Part-time
Open Date 12/17/2024 Close Date 12/27/2024
Job Link Apply Online Who may apply Public
Locations:
Okaloosa County, FL


Summary

About the position: This position will be assigned to the Community Center on Duke Field, Air Reserve Station, Florida.

The primary purpose of this position is to assists in program operation and maintenance of equipment and facilities.

The position is a regular part-time position, which means you are eligible for benefits and guaranteed to work at least 20 hours per week. Position requires working irregular schedules, to include weekends, holidays, and all shifts.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

The primary purpose of this position is to assists in program operation and maintenance of equipment and facilities. Special emphasis is on programs for families and family members and special groups such as retirees, singles, and private organizations.

Types of duties include, but are not limited to the following:

  • Carries out recurring group activities such as classes, clubs, special events, outreach, competitive games and events, and self-directed leisure. Recommends new programming activities, to include type of format and resources the activity would require.
  • Gathers information from a number of different sources, including past programs and current popular programs in other communities.
  • Assists in promoting marketing strategies.
  • Collects fees and protects funds. Receives payment for events and accurately annotates receipt in POS system.
  • Greets facility users and conducts facility tours.
  • Reports facility repairs and maintenance requirements according to procedures.
  • Assists in maintaining facility to meet operational standards.
  • Establishes policies for equipment procurement and accountability.
  • Responsible for a comprehensive Outdoor Recreation.
  • Publicizes and promotes activities.
  • Arranges for supplies, services, equipment, and facilities needed to accomplish scheduled activities.
  • Tracks and analyzes expenditures and assures accounting of all funds and assets.
  • Evaluates effectiveness of on-going outdoor recreational activities from the standpoint of participants, resources, unforeseen developments and program objectives.
  • Recommends new programming activities, to include type of format and resources the activity would require.
  • Prepares and forwards periodic narrative and statistical reports concerning the success of programs.
  • Directs activities and provides guidance to fellow staff members and on occasion volunteer workers.
  • Serves customers that visit or telephone the ticket and travel operation.
  • Sells tickets to local and area attractions as well as nationwide attractions by tickets on hand, searching Air Force Central Ticketing, Internet, other Base contacts, by phone, fax, or any other means necessary.
  • Submits ticket orders and ensures they are received and delivered to the customer in a timely manner.
  • Secures and accounts for all tickets and monies. Accepts payments, receives checks, and controls receipt of resale items.
  • Posts expenditures daily sales, refunds and profits to reports. Prepares necessary daily reports.
  • Assists in planning and initiating publicity campaigns.
  • May operate limited service bars on UTA weekend once a month which may include: Preparing a limited variety of alcoholic drinks by selecting proper premix and garnish, serving beer, soda and wine, serving patrons directly; May receive payment, operates cash register, and make and return change to patrons; May set up bar for operation and obtains cash bank; Maintains work area neat and clean; Washes bar equipment, glassware, and utensils; Stocks service bars.
  • May be required to prepare documentation for cash funds accountability.
  • Other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12645317

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.
  • This position may be required to work nights and weekends.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/27/2024

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
  • Must have experience which has demonstrated the ability to manage business activities.
  • May have been gained in an operating, administrative, or managerial position which included responsibility for various phases of operations, such as equipment and supply accountability, financial management, or planning organizational or club activities.
  • Must have experience which demonstrated the ability to independently carry out continuing projects or programs through application of the principles, concepts and techniques of the specific needs of the projects or programs at hand.
  • Must have experience which has demonstrated skills in managing financial and physical resources, including budgeting for the specific needs of individual programs. Familiarity with cash handling practices and sales operations.
  • Must have a working knowledge of Microsoft programs especially Word, Excel, and PowerPoint. Must have knowledge of computer systems.
  • Must have ability to communicate both orally and in writing.
  • Must possess skill in dealing with the public.
  • Must be able to satisfactorily complete a Tier one background investigation.
NOT REQUIRED BUT HIGHLY DESIRABLE:
Program management, event planning, and bartending experience.
  • A working knowledge of price analysis techniques and/or negotiation techniques.
  • Knowledge of accounting and financial planning principles and procedures and a good working knowledge of FSS programs, practices, and procedures.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

Additional information

  • Individual must fully meet qualification/eligibility/background requirements for this position.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement..
  • Male applicants born after December 31, 1959 must be registered for Selective Service.
  • Direct deposit is required.
  • Satisfactorily complete an employment verification (E-Verify) check.
  • A probationary period may be required.
  • Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
  • Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
  • Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
  • Employees will be eligible for the use of the fitness center, lodging, and other activities.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required Documents

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 12/27/2024 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Agency contact information

AF Reserve Command NAF HR Office
Address
Duke Field Sustainment Services Flight
AFSVC/VIRF AFRC HR
2261 Hughes Ave, Suite 156
Lackland AFB, TX 78236-9852
US
Learn more about this agency

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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