Program Support Assistant Job in Providence, RI

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

The Program Support Assistant (PSA) for Geriatrics and Extended Care (GEC) provides direct administrative support primarily to the Chief of GEC and the GEC Programs with back up responsibilities for the Home Base Primary Care (HBPC) Medical Support Assistant (MSA) and GEC Administration Officer.

Duties include, but are not limited to:

• Tracks, monitors and produces performance measures reports, consult and encounter reports, and program budget reports;
• Involved in planning, coordinating, and ensuring completion of office support functions such as data management, procurement of administrative supplies and equipment, printing, reproduction, space management, records management, mail service and equipment maintenance;
• Preparation of memorandums, coordinating committee meetings producing agendas and meeting minutes, pull report data, prepare policy revisions, maintain files, and function as an effective liaison with all administrative and clinical services throughout the medical center and throughout the community;
• Responsible for assisting program managers with accessing, collecting, compiling and tracking consults, program data and costs, statistical information in support of GEC program operations and to access status or outcomes in relation to established performance measures, goals and objectives;
• Receives and processes documents; ensures reports are completed in accordance with established procedures; uses software applications to draw information from a wide variety of sources in order to prepare reports;
• Processes incoming and outgoing materials such as correspondence, VA and government forms (e.g. VA 1010EC forms), reports, memorandums, and other forms of written communication;
• Maintains mail and correspondence filing system;
• Recording secretary for team meetings, and oversight committee meetings with responsibility for maintenance and distribution of minutes;
• And other duties as assigned.

• This is a temporary, not to exceed one year position which may be extended or converted to a permanent position without further competitive procedures.
• Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
• This position is a LIUNA Bargaining Unit position.
• This position is covered by locality-based comparability pay.
  

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc
• Selected applicants will be required to complete an online onboarding process

How You Will Be Evaluated

Required Documents

How to Apply

All applicants are encouraged to apply online.

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 12/09/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12623591.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2. Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

Next steps

After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.