Prosthetic Representative(Assistant Chief)

Clarification from the agency

First Area of Consideration is VA facility permanent employees of the Tampa Veterans Health System. Second Area of Consideration is VA Nation Wide. NOTE: The 2-page Resume requirement does not apply to this position. For more information, refer to Required Documents below.

The applicant serves as a Prosthetic Representative (Assistant Chief); sharing full responsibility with the Chief for supervising all phases of prosthetic operations. The incumbent serves as Chief of the service in the Chiefs absence. The applicant serves as an expert advisor analyzing, evaluating, planning, developing, and administering work concerned with prosthetic and sensory aids services to patients throughout the VHA.

Major duties include but are not limited to:

• Serves as a Prosthetic Representative (Assistant Chief) completing a variety of supervisory and non-supervisory prosthetic and sensory aids assignments, projects, activities independently to meet PSASs long-and-short term program goals. Plans, develops, and directs a Prosthetic and Sensory Aids Program at the national, VISN, or local level.
• Advises the VA Central Office for the development of PSAS policies and manages and provides national-level oversight to a VISN or facility PSAS program to achieve VHA's overall mission goals.
• Leads projects and project teams on activities related to prosthetic and sensory aid activities. Completes a variety of non-supervisory ad hoc projects and assignments personally as needed. Manages a health care program that provides home medical equipment, rehabilitation services, home oxygen, visual or hearing impairment devices, assistive technology, orthotics, or prosthetics.
• Oversees the staff completion of contracting requirements, procurement, and inventory management assignments independently to prepare and authorize purchase orders for a wide variety of prosthetic and orthotic devices.
• Collaborates with clinical staff and Supply Chain Management to ensure surgical implants are Federal Drug Administration (FDA) approved; Collaborates with clinical staff when devices and equipment require repair or replacement and takes necessary actions to resolve issues.
• Understanding of statistics, budgeting, contracting, procurement, human resources and the NPPD, inventory management and a knowledge of the Prosthetic national software package.
• Analytical ability, social awareness, tact and diplomacy, and good communication skills.
• Anticipate the need for action and possess the ability to deal effectively with individuals and groups and to adjust to difficult or stressful situations.
• Develop local Organizational policies and procedures consistent with national policies and procedures.
• Develop Statement of Work for service contracts.
• Establish long and short term program goals.
• Responds to a variety of correspondence i.e. contractors, Home Oxygen program issues, congressional inquiries; Chairperson in local facility committees, workgroups, teams.
• Assess and provide technical guidance concerning equipment and benefits to beneficiaries and other health care workers.
• Adjusts work load and develops performance measures; Implements new local and national guidelines; Develop tools that allow monitoring of a quality assurance program.
• Analyze, review and evaluate the results of various monitors and databases
• Confers with contractors and other health care workers
• Inform veterans and family on different appliances services available
• Coordinates specialty programs which include clothing allowance, Home Oxygen, Automobile Adaptive Equipment, Home Improvement Structural Alterations (HISA)
• Determine eligibility; Review medical and administrative files of veterans; Interview veterans and inspect prosthetic equipment /appliances.
• Authorize benefit payment and reimbursement
• Conduct home and vendor visits
• Inspect and recommend approval of contractor prosthetic shops
• Implement JC standards of care
• Coordinate specialty clinics
• Represents the department in public relations activities i.e. lectures, town halls, and in-services
• Administers personnel management rules, regulations, procedures
• Plans, schedules, reviews work including projecting and forecasting
• Responsible for effective utilization of all resources
• Plans and estimates budgetary requirements
• Executes and controls established spending plans
• Sets guidelines and procedures to assure safe work environment and use of safety equipment; Keep abreast with current issues in the health care industry and technological advancements
• Develop functional statements, performance standards, and competencies

Work Schedule: Monday-Friday, 8:00am-4:30pm
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 72295F
Relocation/Recruitment Incentives: Not Authorized

VA Careers - Prosthetics: https://youtube.com/embed/3NUvF5jjErQ

Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.

.Experience and Education. Individual must meet at least one of the requirements below:

(1) Experience. One year of creditable experience that demonstrates: Knowledge of basic anatomy and medical terminology; knowledge of accounting methods; ability to research, analyze, comprehend, and apply decisions; basic knowledge of inventory management procedures; ability to use computer software packages for word processing, spreadsheet development, and database management; and ability to work independently and as a member of a team; or

(2) Education. A bachelor's degree from an accredited educational institution AND at least 24 semester hours in course work related to health care, public administration, or business. The 24 semester hours could include but is not limited to any combination from the following fields: occupational therapy, physical therapy, kinesiotherapy, social work, psychology, prosthetics, orthotics, respiratory therapy, assistive technology, business law, leadership, healthcare, public administration, or business management. This course work may have been completed within the degree or in addition to the degree; or

(3) Experience/Education Combination. Equivalent combinations of experience and education are qualifying.

Physical Requirements: Pre-placement and periodic physical examinations are required for hybrid occupations to ensure workers are placed in positions where they can perform the essential functions of their job including their physical, mental and emotional capacities, without endangering their health or the health of their co-workers. See VA Directive and Handbook 5019.

English Language Proficiency: Candidates will not be appointed under authority of 38 U.S.C. chapters 73 or 74, to serve in a direct patient-care capacity in VHA who are not proficient in written and spoken English. See Chapter 2, section D, paragraph 5a, this part.


GS-12 Prosthetic Representative (Assistant Chief)

(a) Experience. At least one year of experience equivalent to the GS-11 grade level.

(b) Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate all of the following KSAs:
1. Ability to perform the full range of supervisory duties, including responsibility for assignment of work to be performed; assessment of competencies: evaluation of performance: selection of staff; and recommendation of awards, advancements, and disciplinary actions.
2. Ability to analyze data and make recommendations to optimize quality, efficiency, performance, and productivity within the service.
3. Ability to manage a health care program that provides home medical equipment, rehabilitation services, home oxygen, visual or hearing impairment devices, assistive technology, orthotics, or prosthetics.
4. Knowledge of compliance and regulatory accrediting organizations.
5. Ability to manage, interpret , and present fiscal data (i.e. fund controls, contracts and equipment expenditures), forecast resource and equipment needs, and administer and allocated budget.

(c) Assignments. For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity (difficulty), and range of variety, and be performed by the incumbent at least 25% of the time. Assistant Chief positions are normally located at larger facilities that provide specialty services to smaller facilities and report to a PSAS Service Chief. Assignment as an Assistant Chief is restricted to those serving as a full Assistant to the Chief. Assistant Chiefs share with the Chief full responsibility for managing and supervising all phases of prosthetic operations. This person functions as the Chief of the service in the Chiefs absence. They develop and maintain a system of internal reviews that ensure service programs operate in compliance with regulatory and accrediting organizations. They contribute to the effective utilization of resources, budgetary allocation and fiscal management. He/She makes selections; assigns personnel; and provides direction to subordinate staff. They manage the training and evaluation of staff and develop local organizational policies and procedures. Serves as liaison between Prosthetic Service and other departments. Typically, there are no subordinate supervisory prosthetic representatives at the facility level.


Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

SF-50 (Required): Permanent Federal employees MUST submit a copy of their most recent/latest SF-50 reflecting current grade, step & salary. (If qualifying based on a previous grade held, you must include an additional SF-50 reflecting the qualifying grade in addition to your Most Recent SF-50 showing grade/step/tenure. NOTE: An award or incentive SF-50 is not acceptable.)

Special Note for Applications: To complete your application, please use the following link https://vacareers.va.gov/wp-content/uploads/sites/5/Resume.docx to download the standard Clinical Resume Document. This one-page document does not need to be modified and must be uploaded into the two-page restricted 'Resume' document upload field.

Your full resume/CV may be uploaded without page limitation into the 'Other' document upload field.

RESUME REMINDER- Please ensure EACH work history includes ALL of the following information:

• Job Title (include series and grade if Federal Job)
• Duties (be specific in describing your duties)
• Employer's name and address
• Start and end dates including month, and year (e.g. June 2007 to April 2008)
• Start and end dates for each grade/pay level if you've held a federal position.
• Full-time or part-time status (include hours worked per week)

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.

• Your full resume may be uploaded without page limitation into the 'Other' document uploaded field.
• Resume
• SF-50/ Notification of Personnel Action
• Transcript

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit Feds Hire Vets - Veterans - Job Seekers - Veterans' Preference.

Veterans' preference does not apply for internal or other current permanent Federal agency employees.

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