Purchasing Agent (Accounting) Job in Peterson AFB, CO

Vacancy No. 24-6XFSR622735 Department United States Space Force
Salary $19.16 to $26.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 10/24/2024 Close Date 1/24/2025
Job Link Apply Online Who may apply Public
Locations:
Peterson AFB, CO


Summary


About the position:

This position will be assigned to Resource Management located on Peterson Air Force Base.

The primary purpose of this position is to acquire a wide range of standard equipment, supplies, or services typically described through open market procedures or through orders against established contracts using simplified acquisition procedures.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

Duties and Responsibilities:

  • The primary purpose of this position is to acquire a wide range of standard equipment, supplies, or services typically described through open market procedures or through orders against established contracts using simplified acquisition procedures.
  • Reviews purchase requests from activities in terms of compliance with administrative requirements and adequacy of information, including item description, minimum allowable purchase quantity, and availability of funds and estimated cost.
  • Coordinates with requesting office to obtain or provide additional information and identifies when separate requests may be consolidated.
  • Determines procurement source; local, Air Force Nonappropriated Fund Purchasing Office (AFNAFPO) or the Servicing Contracting Office (SCO).
  • Develops source list of responsible suppliers from established lists, history files, catalogs, newspapers, etc.
  • Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives. Prepares requests for quotation to obtain quotes for small purchases and contracts.
  • Verifies and abstracts information from vendors for orders or contracts.
  • Reviews offers for compliance. Negotiates with vendors on a variety of issues, such as price breaks, accelerated delivery, reduction of service charges, etc. Prepares documentation for award. Issues purchase/delivery orders, Blanket Purchase Agreements (BPAs) (priced and unpriced), Individual Service Contracts (ISCs), Concessionaire Contracts, and other contracts and agreements within limits of contracting officer's warrant. Responsible for post award administration.
  • Administers contracts, orders, agreements, and modifications, including follow-up. Gathers, monitors. and maintains data, related to purchasing, prepares reports and responds to inquiries. Uses automated systems to input purchase requests, issue orders, request for quotations (RFQ), and other purchasing associated information.
  • Extracts Accounts Payable Detail Aging Reports and clears them out against contracts. Performs full range of accounting duties, classifies and verifies a wide variety of documents; maintains double-entry bookkeeping journals and subsidiary ledgers.
  • Prepares monthly balances, reconciles accounts and transcribes to general ledge for closeout of all accounts. Computes expenses for accounting services and assigns charges. Prepares financial statements.
  • Serves as program manager for all Air Force Resiliency Programs and funding with AF Services Agency. Administers the Base's NAF Capital Equipment, Automated Reimbursement Account (ARA), and Small Projects Program (SPP).
Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12590260

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 01/24/2025

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:

Progressively responsible experience which provided the applicant general knowledge of procedures, regulations, and practices common to the Services purchasing program. In addition, must have specialized knowledge of procedures and techniques relating to the purchase of a wide variety of commercial as well as some technical items; knowledge of merchandise purchased to make determinations for substitution; knowledge of vendor sources and of common business practices relating to mechanics of purchasing. Knowledge of solicitation and purchasing methods to make purchases under established contracts and standardized specifications or statements of work. Knowledge of price evaluation techniques to assess price reasonableness using well-established references. Must have experience in work which provided thorough knowledge of fund accounting methods, procedures, and techniques used in maintaining and analyzing all classes of accounts in accounting system encompassing a number of diversified activities. Ability to prepare financial settlements and reports. Knowledge and understanding of accounting regulations. Guides, and precedents. Knowledge of accounting system to flow funds and monies from initiation through expenditure stages in order to trace system discrepancies. Must possess basic computer skills, basic word processing procedures and function keys to support office operations and produce a variety of documents such as form letters, entering data into a predefined spreadsheet or database. Must be familiar with personal computer applications such as Windows, MS Word, Excel, Access, and the Internet. Skill in typing; a qualified typist is required. Ability to communicate effectively, both orally and in writing. Must possess skill in dealing with customers and the public. Must be able to satisfactorily complete a National Agency Check with Inquiries (NACI).

You will be evaluated on the basis of your level of competency in the following areas:

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

This is a STANDING REGISTER and applicant lists will be sent to the hiring supervisor bi-weekly until the position is filled.

  • Information on COVID-19 vaccination requirements may be found at: https://www.saferfederalworkforce.gov/faq/vaccinations/.
  • Individual must fully meet qualification/eligibility/background requirements for this position.
  • Male applicants born after December 31, 1959 must be registered for Selective Service.
  • Direct deposit is required.
  • Satisfactorily complete an employment verification (E-Verify) check.
  • A probationary period may be required.
  • Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
  • Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
  • Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Applicants will be sent to the hiring officials on a Bi-weekly basis.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required Documents

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • AF 2545 Notification of Personnel Action
  • Reasonable Accommodation Documentation
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 01/24/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Agency contact information

Peterson NAF HR Office
Address
Peterson Resource Management Flight
21 FSS/FSCN
135 Dover St., Bldg 350, Suite 1110
Peterson SFB, CO 80914-5000
US
Learn more about this agency

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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