REALTY ASSISTANT (CONTRACTS MANAGEMENT/OA) Job in Pawhuska, OK

Vacancy No. DE-25-12632506-CAWY-BK Department Interior, Bureau of Indian Affairs
Salary $39,576.00 to $57,354.00 Grade 5 to 6
Perm/Temp Permanent FT/PT Full-time
Open Date 12/11/2024 Close Date 1/2/2025
Job Link Apply Online Who may apply Public
Locations:
Pawhuska, OK


Summary

This announcement is being advertised under delegated examining procedures and is open to all U.S. citizens. It is concurrently advertised under merit promotion procedures under MP ANNOUNCEMENT NUMBER STIMP-25-12632362-CAWY-BK. Candidates who wish to be considered under both procedures MUST apply and submit complete application packages to both vacancies.

This position is located with the Bureau of Indian Affairs, Eastern Oklahoma Region in Pawhuska, Oklahoma.

This job is open to

Clarification from the agency

• United States Citizens • Indian Preference Eligibles (must submit a BIA Form 4432)

Duties

  • Communicates with beneficiaries, lessees, land owners and other interested parties about the process options, documentation, and other needs that may be associated with contracting activities.
  • Perform work consisting of technical duties with continuing responsibility for projects, questions, or problems that arise within the realty program.
  • Serves as an assistant assuming a wide responsibility of technical duties, i.e., proceeding with advertisement/ publications, verifying data to process applications for contract under immediate supervisor.
  • Accepts applications for realty associated activity, providing technical assistance and information in response to inquiries to assure regulatory compliance.
  • Utilizes automated systems to verify ownership and monitor activity.
  • Screens incoming correspondence, prepares and processes replies to routine inquiries and assembles any required supplemental material and submits for signature.

Requirements

Conditions of Employment

  • U.S. Citizenship Required
  • You will be required to have federal payments made by Direct Deposit
  • You may be required to successfully complete a probationary/trial period
  • A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
  • If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
  • If you are required to operate a motor vehicle in order to properly carry out assigned duties, the 25 IAM 4 Motor Vehicle Safety Program Policy applies. A Link is provided in the Additional Information Section.
  • NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-1101).

GS-6: One (1) year of specialized experience equivalent to the GS-5 grade that include work involved in accepting applications for leasing activity; reviewing transactions, land descriptions, appraisals, and other clearances to determine compliance with statutory authority, laws, regulations, tribal ordinances, policies, and procedures; assist in identification of lands available for lease from expiring leases or through review of land reports. These examples are not all inclusive (refer to the summary of duties for specialized experience).

GS-5: One (1) year of specialized experience equivalent to the GS-4 grade level assisting specialists who process and approve subsurface leasing, leasing, permits, easements and rights-of-ways, and includes word processing, either solely or in combination with clerical work -for example, preparing realty correspondence, maintenance of logs and clearing and categorizing files or documents to aid in delivery of documents or files to the appropriate file format. These examples are not all inclusive (refer to the summary of duties for specialized experience)
OR
EDUCATION: Four (4) years of successfully completed education above the high school level in any field at an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.)

SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and is typically in or related to the position to be filled.

PROFICIENCY REQUIREMENT: In addition to meeting the experience or education requirements, applicants must show possession of typing and office automation skills. Applicants may meet the typing requirement by passing the appropriate test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificate by the Office of Personnel Management local office or by self-certifying their proficiency.

All qualification requirements must be met by the closing date of this announcement.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Additional information

Indian Preference Policy: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC Section 472). Verification form BIA-4432 must be submitted with the application if claiming Indian Preference. No other documents will be accepted as proof of Indian Preference.

All new hires earn the beginning salary of their pay grade (Step 1). See 2024 Salary Tables here and select the duty station from Pawhuska, Oklahoma to choose the appropriate pay chart. If no specific chart is listed for this geographic location, see the "rest of U.S." chart.

The full performance level of this position is GS-6. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed.

TELEWORK: Indian Affairs has determined that the duties of the position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

As an incidental motor vehicle operator position, you may be required to operate a government-owned or leased motor vehicle in the performance of duties; therefore, a valid driver's license is required and be able to meet the safe driving requirements of the Bureau of Indian Affairs (25 IAM 4 Motor Vehicle Safety Program).

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .

Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. Most individuals who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume will be evaluated after the closing date to determine whether you meet the minimum qualification requirements for this position described above. Qualified candidates will then be further evaluated to assess the quality, depth, and complexity of your accomplishments, experience, and education in relation to the competencies or knowledge, skills, and abilities required for the position as demonstrated by your responses to the assessment questions. Competencies measured include:

  • Customer Service
  • Information Management
  • Real Estate
  • Technical Competence


We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If your responses to the assessment questions cannot be supported by your resume, your score may be adjusted to more accurately reflect your experience. Qualified applicants will be evaluated, rated and referred to the selecting official under category rating procedures, and placed in one of the following categories:

BEST QUALIFIED: Applicants possess all of the job related competencies identified above.

WELL QUALIFIED: Applicants possess a majority of the job related competencies.

QUALIFIED: Applicants meet the basic eligibility and minimum qualification requirements but do not meet the definition of Best Qualified or Well Qualified.

Qualified Indian preference candidates will be referred to the hiring manager in order of veterans' preference.

You may preview the assessment questions here in the https://apply.usastaffing.gov/ViewQuestionnaire/12632506. Additional selections may be made from this announcement if identical vacancies occur within 90 days from the closing date.

Required Documents

The following documents are required for this position:

  • Resume which details work experience including dates worked (mm/yy-mm/yy), position title, Grade (if federal service), and hours worked per week.
  • On-line Assessment Questionnaire
  • Transcripts (if using education to qualify) - Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
  • Form BIA-4432, Verification of Indian Preference for Employment (if claiming Indian Preference).
  • Veteran's documentation - (if applicable) VA letter on VA letterhead stating your overall combined rating, SF-15, DD-214 (copy 4) reflecting an honorable discharge and dates of active duty military service.
If you are unable to apply online, require reasonable accommodation in the application process if you are an applicant with a disability, or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

ALL DOCUMENTS MUST BE RECEIVED BY 11:59 PM Eastern Time ON THE CLOSING DATE OF THIS ANNOUNCEMENT. If your application package is incomplete in any way, you will not be considered for this position, and requests for extensions will not be granted. Please double check your application package before you submit it.

ADDITIONAL INFORMATION WILL NOT BE SOLICITED OR ACCEPTED BY THIS OFFICE.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

ONLINE APPLICATION SUBMISSION:

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

To begin, click Apply to access the online application.
You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position.
Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login ); all of your applications will appear on the Welcome screen.
The Application Status will appear along with the date your application was last updated.
For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

PLEASE NOTE - NO APPLICATION MATERIAL WILL BE ACCEPTED VIA E-MAIL.

Agency contact information

BIA Human Resources
Address
BIA Center for Recruitment Anadarko
P.O. Box 1487
Anadarko, OK 73005
US
Learn more about this agency

Next steps

Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful. After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted.

You will be notified if this job is filled or canceled. Timelines for this process vary widely.

You may check the status of your application at any time by logging in to your USAJobs Account. This office will not respond to requests for status updates.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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