Records and Information Management Specialist

Clarification from the agency

Well-qualified surplus/displaced Federal employees (CTAP/ICTAP) in the local area and all current/former Federal employees that are/were in permanent competitive-service positions (status candidates). VEOA eligibles and those eligible for non-competitive appointment under special hiring authority (e.g., Individuals with Disabilities, Military Spouses, former Overseas employees, VISTA/Peace Corps, National Guard) and certain veterans (e.g., VRA, 30% Disabled). See link in "How to Apply"

If selected, you will serve as the Records and Information Management Specialist for the United States Attorney's Office (USAO) for the Northern District of Texas, providing analytical and program management work to ensure all USAO records and information in all forms of media (e.g., paper, audio/visual, and digital) are created, maintained, and disposed of in accordance with federal and departmental guidelines. Typical work assignments will include:

- Developing, managing, and evaluating the USAO's records management program.
- Developing, publishing, and evaluating management control systems and procedures applicable to staff and contractors with regard to the handling, storing, or disposing of federal records.
- Identifying federal records and providing instructions on proper maintenance of such records in accordance with applicable policies and procedures.
- Preparing files for shipment to the Federal Records Center (FRC), including adherence to quality control standards to distinguish agency records from non-record materials, and insuring use of shipping protocols established by regulation and procedure.
- Providing analytical advice and assistance to staff and contractors with respect to individual or case-related records management issues.
- Approving and/or denying all departing (or former) employee requests for copies of federal records in accordance with department policy.
- Updating local policy to comply with evolving record management guidelines and developing implementation procedures.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

This position is considered a career ladder opportunity, with a full performance level of GS-11. If selected at a lower grade level, you may be non-competitively promoted to the next grade level at the discretion of your supervisor and is contingent upon meeting regulatory and legal requirements for promotion, satisfactory performance, and the availability of higher-level work. Promotion is not guaranteed, and no promise of promotion is implied.

Conditions of employment

• You must be a United States Citizen or National.
• You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
• You may be required to complete a probationary or trial period. See "Additional Information" for specific details.
• Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
• You must meet all eligibility requirements by the closing date of this announcement and continue to meet these requirements throughout the hiring process. Offers can be rescinded if requirements are not met.
• Time-in-Grade: Federal employees must meet time-in-grade by closing date of this announcement.
• A USA Hire assessment is required. An email will be sent with additional information after you submit your application. You will have 48 hours from the closing date of this announcement to complete the assessment.

Qualifications

To qualify for the position of Records and Information Management Specialist, at GS-0308-9/11, you must meet the basic qualification requirements listed below.

GS-9: To be eligible at the GS-09 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience: One full year of full-time specialized experience equivalent to the GS-07 grade level in the Federal service which could have been gained in the federal, public, and/or private sector. Specialized Experience is defined as: designing and implementing a file arrangement system for the efficiency of official records; providing advisory services to staff relative to records management; reviewing recurring reports to ensure data integrity of caseload information; and performing docketing functions utilizing a centralized automated case management system.

Education: One of the following types of education in a related field (e.g. Library Science, Archives, Records Administration): a Master's or equivalent graduate degree; OR 2 full years of progressively higher level graduate education leading to such a degree; OR LL.B. or J.D., if related. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 1 full year.

GS-11: To be eligible at the GS-11 level, you must have at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience: At least one (1) year of specialized experience equivalent to the GS-9 grade level in the Federal Government performing records management activities, including organizing and maintaining physical and electronic records; improving filing or document management systems; maintaining electronic records or case management systems; preparing documents, updating procedures, and providing administrative support for records management operations.

Education: A Ph.D. or equivalent doctoral degree in a related field (e.g., Public Administration, Archivist, Business Administration), or 3 full years of progressively higher-level graduate education leading to such a degree. Education must be from an accredited college or university and must demonstrates the knowledge, skills, and abilities necessary to perform the duties of the position.

Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. To qualify based on a combination, graduate education must be in excess of two (2) full years.

You MUST meet all qualification requirements, including time-in-grade, by the 08/06/2026 of this announcement.

Your resume must support your responses to the application questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating.See the Required Documents section for important notes about what must be included in your resume.

After you submit this application, you will receive an e-mail informing you that a USA Hire assessment is required of you. You will have 48 hours from the closing date of this announcement 08/06/2026 to complete the assessment as this assessment is part of your application.

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. You must meet all qualifications, including meeting or exceeding the cut score on the required assessments.

Your USAHIRE assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

Additionally, we will review your supporting documents and resume to determine if you are in the "Area of Consideration" for this vacancy. Government-Wide Merit Promotion vacancies may only accept applications from a limited audience, pay careful attention to the "Who May Apply" and the "Hiring Paths" information. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Attention to Detail
• Customer Service
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Reading Comprehension
• Self-Management
• Teamwork

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

BASIS OF FINAL RATING:
DOJ's Merit Promotion Procedures will be used to evaluate candidates.

If you would like to preview the application questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/13021253.

You must provide a complete Application Package, which includes:

-Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).

-Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time)(cover letter optional).

-Required if you meet qualifications based on education: An unofficial college transcript (Note: If you are selected for this position, official transcript will be required prior to your first day.) and foreign education evaluation documentation, if applicable, as described under the "Qualifications" section of this vacancy announcement.

-Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal. Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable.

-Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.

- Required, if applicable: VEOA documentation (your DD-214, Member Copy 4).

Next steps