Recreation Specialist (Event Coordinator) Job in Mildenhall, United Kingdom

Vacancy No. 25-9GFSWC736321 Department U.S. Air Forces, Europe
Salary $17.50 to $20.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Part-time
Open Date 2/12/2025 Close Date 5/13/2025
Job Link Apply Online Who may apply Public
Locations:
Mildenhall, United Kingdom


Summary

STANDING REGISTER ANNOUNCEMENT: Applications will be reviewed, and referrals made every 7 days.

About the position: This position is located the Galaxy Club, RAF Mildenhall, United Kingdom.
Coordinates and assists with base-wide events that involve the Club Complex. Is required to serve as project officer for events.

  • Scheduled shifts may include days, nights, evenings and weekends.
  • This position has a guaranteed 20 hours and includes benefits.


This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

  • Assists the Club Manager to develop and execute, through assigned staff, programs which support singles, families, and special groups such as retirees, spouses, and private organizations.
  • Coordinates and assists with base-wide events that involve the Club Complex for Food Truck Rallies, weekly and monthly event programming. Is required to serve as project officer for these events.
  • Carries out recurring group activities; assists in the set up and use of facilities, equipment, and materials. All programs must function within the limitations of funds, equipment, and space.
  • On a regular basis, assist the Club Manager in developing new, improved and reoccurring events calendar.
  • Coordinates with 100 FSS Marketing and Publicity to determine customers' needs and special interests. Ensures all club activities are advertised in a manner designed to maximize participation of serviced populace. Coordinates with 100 FSS Marketing and Publicity and the Public Affairs office in furnishing explicit details of programs to be advertised.
  • Also responsible for uploading and tracking club event tickets in the marketing ticket system, reviewing for accuracy, coordinating with club staff and obtaining final approval from the Club Manager.
  • Conducts joint activities with other base organizations and the local community.
  • Arranges for the recruitment, training, utilization and retention of volunteers for club special events when needed. Ensures an adequate number of volunteers exist to provide services needed. Reports number of active and in-active participants to the club manager.
  • Attends meetings to promote programs for the benefit of base personnel.
  • Ensures that posters and fliers are accurate and displayed in facilities to ensure maximum coverage.
  • Evaluates by using tools available and works to improve the effectiveness of ongoing programs from the standpoint of participant response.
  • Ensures supplies, space, and services are available for support of planned programs. Reviews facility/equipment, ensuring all materials and areas are adequate for the safe conduct of the planned activity by customers.
  • Selects, assigns, and supervises volunteer staff and contracted instructors for events and provides input to club manager.
  • Performs other duties as assigned.

If interested in this position, please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12690365

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.
  • This position requires the incumbent to be available for shift work to include evenings, weekends, holidays, or special situations.
  • This position is open to applicants on PCS orders to the UK (military or civilian) or hold a current UK Work Visa.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 05/13/2025

The area of consideration for this vacancy announcement:
  • Citizens, permanent residents, and legal residents of the United States (US) who reside within the local commuting area (60-mile radius) of RAF Mildenhall, United Kingdom (UK), or will do so within the next 30 days.
  • Permanent and legal residents of the US must be citizens of a NATO country, unless authorized to reside in the UK as a dependent of an employee who serves in support of the US Visiting Forces.
  • Eligible applicants must possess a US-issued social security number and be able to provide documentation proving residency status in the UK.
  • Applicants cannot be 'ordinarily resident'. A person is considered to be 'ordinarily resident' if they have resided in the United Kingdom (UK) for more than 366 days without an affiliation to the US Visiting Forces. Time spent in the UK as an employee, or dependent of an employee, of a US agency serving and supporting the US Visiting Forces (i.e., active duty military, federal civilian, AAFES, Red Cross, one of the contract universities, a military banking facility or federal credit union, or US government contractors) is not counted toward being 'ordinary resident'. In accordance with the Status of Forces Agreement between the US and the UK, British citizens may not apply for US NAF positions; however, they may be eligible to apply for local national positions on base.

  • Business Based Action
  • Family Member Preference
  • Military Spouse Preference
  • Outside Applicant Veteran
  • Spouse/Widow/Parent of Veteran
  • Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
  • Knowledge of the range of activities and services, of participation interests and needs, and of the methods and processes involved in typical and conventional club programming, which knowledge enables the employee to plan and conduct a variety of basic and some enhanced activities and services of a military club.
  • Ability to communicate, organize, and oversee programs to conclusion.
  • Ability to communicate effectively both orally and in writing.
  • Preferred: At least 6-months of club event program planning or commercial event planning experience.
  • Must be able to satisfactorily complete a T1 background investigation.
You will be evaluated on the basis of your suitability and fitness for the position.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.

Additional information

  • The Hiring Agency will review applications and applicants, if eligible, referred every 7 days.
  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit.
  • Probationary period may be required.
  • Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • Additional selections may be made from this vacancy announcement for up to 90 days after the closing date. Multiple positions may also be filled from this job opportunity announcement. This vacancy may close sooner than the date advertised if all positions become filled.
  • Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest.
  • LQA is not authorized.
  • Post Allowance is authorized for Regular Full Time employment category only.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
  • A career with the AF provides a comprehensive benefits package. You and your family will have access to a range of benefits that are designed to make your career very rewarding. Benefits include Annual & Sick Leave, 401k etc (Link within Benefits Section).

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.

Required Documents

The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.). The below documents are required and must be submitted with your application:

  • PSC Orders or UK Work Visa (for UK Work Visa please upload Share Code obtained through UK.GOV)
  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • PSC Orders or UK Work Visa (for UK Work Visa please upload Share Code obtained through UK.GOV)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an in-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 05/13/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account or your application will be incomplete.

It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant .

To verify or check the status of your application, log into your USAJobs account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date of your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .

Agency contact information

Mildenhall NAF HR Office
Address
Mildenhall Community Services Flight
100 FSS/FSCN
OPC 37 Box 4
APO AE, AE 09459-9001
US

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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