Regional Program Analyst Job in Norfolk, VA

Vacancy No. 25-12677761 Department Commander, Navy Installations
Salary $40.75 to $46.74 Grade 4 to 4
Perm/Temp Permanent FT/PT Full-time
Open Date 2/3/2025 Close Date 2/10/2025
Job Link Apply Online Who may apply Public
Locations:
Norfolk, VA


Summary

The purpose of the Regional Program Analyst is to provide support to the Regional Child and Youth Program (CYP) Manager through the conduct of various analysis functions including financial analysis, staff advisory analysis services, personnel administration, and general administrative support for assigned organizational elements.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

The Regional Program Analyst is responsible for managing and coordinating CYP operations by providing a variety of program and financial analysis functions and general administrative support. This includes budgeting and financial management, data reporting, administrative support, personnel management, and communications, among other tasks. These tasks are summarized below.

Budgeting and Financial Management

Advises the CYP Manager on the efficient execution of the budget through the review, tracking, and evaluation of NAF and APF budget requests, and requests for apportionments, expenditures, obligations, reprogramming, allotments and NAF restricted cash.

Ensures that the operating budget, which includes both Appropriated Fund (APF) and NAF, is spent/executed in accordance with established guidance.

Reviews data submitted for consistency with previous estimates, current levels of operation, and anticipated changes. Revises data for inclusion in budget reports and schedules as required.

Recommends and implements improvements in the financial management of funds. Assists the Regional CYP Manager in the development of long range financial, budget, phasing, execution, and spending plans.

Develops spreadsheets to collect and report financial data, manpower requirements, payroll and personnel information, facility requirements, revenue data, program changes, utilization, requirement trends, and indirect costs.

Conducts specialized studies in such areas as the use of obligated funds to meet future needs, manpower utilization, document control, office automation, and effectiveness of service provided by other administrative offices (e.g., regional NAF Common Support Office, comptroller, procurement, regional NAF personnel office, and HRO).

Conducts detailed financial forecast reviews and other related studies designed to improve the effectiveness of management support functions.

Data Reporting

Collects, reviews and prepares reports for regional and Commander, Navy Installations Command (CNIC) reports and data calls. This includes development of reporting templates, verification of data accuracy, and analysis of data received. Reports may include program enrollment staffing, parent fees, United States Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP), and waiting list information.

Analyzes and evaluates the effectiveness of CYP programs or operations in meeting established goals and objectives.

Administrative Support

Develops and reviews regional CYP Standard Operating Procedures (SOPs) to ensure accordance with applicable instructions.

Coordinates the acquisition of a wide variety of administrative functions including space, records, mail, property management, communications, travel transportation, procurement of supplies, equipment, printing and reproduction services.

Liaisons with staff and/or supporting functional offices, (i.e., personnel, comptroller, office functions, procurement) to provide adequate and timely services.

Personnel Management

Serves as the program point of contact and liaison for Human Resources guidelines and regulations pertaining to GS, NAF and active duty military personnel assigned, as applicable.

Advises management on basic classification, position management, recruitment and selection, training and award processes.

Maintains accurate tracking systems for personnel programs and responds to specific queries from the personnel office for factual or statistical data.

Uses mission and function statements, staffing plans and projected work requirements to develop training plans, long term training needs, EEO goals, awards distribution and performance rating reviews.

Communications

Represents the Regional CYP Manager in administrative and financial matters at military and civilian community conferences or meetings.

Originates and/or reviews official correspondence pertaining to the CDC, CDH, School Age Care (SAC) program, Youth Program and R&R program. Reviews and releases technical and administrative reports as required.

Maintains liaison and communications with Morale Welfare Recreation (MWR), regional headquarters, Commander Navy Installation Command (CNIC), and echelons of higher authority, as applicable, through correspondence and personal contact.

Coordinates, consolidates and/or prepares special briefings and formal presentations on administrative and technical issues for management. Coordinates, responds and tracks documentation regarding CNIC CYP inspections in accordance with cited regulations. Coordinates responses to CNIC inspection findings and ensures follow-up until all issues are resolved.

Additional Responsibilities

Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

Performs other duties as assigned.

Requirements

Conditions of Employment

  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
  • Must pass a pre-employment physical, provide evidence of immunization, be free of all communicable diseases, and obtain appropriate immunization against communicable diseases.
  • Ability to complete required training certificates, and maintain certifications or credentials required by Federal, State, and/or national accreditation institutions used as part of DoD's Child and Youth Programs.
  • Satisfactorily complete all background checks in accordance with PL 101-647 to include National Agency Check with Written Inquiries (NACI).

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

3 years specialized experience inprofessional management, financial management, and administration OR a combination of appropriate education and experience.

Extensive knowledge of budgeting, financial management and planning and a working knowledge of project planning and initiation including knowledge of construction and special projects.

In-depth knowledge and background in child and youth development programs and services including principles, practices and techniques of early childhood and youth development.

Knowledge of facility design, functional use and maintenance concepts, and other regulations and instructions relative to military CDC, CDH, SAC, and Youth programming, in addition to R&R services.

Knowledge of EEO program and objectives.

Skill to lead and influence the actions of others in obtaining cooperation and assistance to accomplish the CYP mission.

Skill in program planning and projection, organizing, management, and administration to devise and carry out the variety of exceptionally complex program components and services in the Region.

Ability to supervise others, exercise sound business skills, and provide positive personnel management.

Ability to formulate management techniques or practices to accommodate unique or special problems or situations related to the CYP.

Ability to conduct comprehensive analysis of organizational structures, methods, and procedures.

Ability to negotiate agreements, settle disputes, obtain and maintain good relations, ensure bargaining in good faith is recognized and accepted by labor units.

Ability to communicate in English, both orally and in writing, and possess strong interpersonal communication skills.

Education

Equivalent of 3 years experience in professional management, financial management, and administrative experience that qualifies the person for the position.

OR

2-year degree related to business administration, school administration, leadership and management, early childhood management or communication with 2 years of professional management, financial management, and administrative experience.

OR

4-year degree in the same fields with 1 year of professional management, financial management, and administrative experience.

Additional information

"To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine."

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Marijuana is a Schedule I drug under the Controlled Substances Act and therefore use of marijuana is illegal under Federal law regardless of State laws. A positive drug test result for marijuana (or any other drug tested for) will result in withdrawal of the tentative job offer and ineligibility to apply for a position within the Department of Defense for 6 months from the date of the drug test.

All individuals involved in the provision of child care services on a Department of Navy (DON) installation or in a DON-sanctioned program must complete the Installation Records Check (IRC). The IRC includes a check of the Substance Abuse Rehabilitation Program (SARP) records in the Alcohol and Drug Management Information Tracking System (ADMITS) database, a check of the Family Advocacy Program (FAP) records in the Fleet and Family Support Management Information System (FFSMIS), and an installation security/base check via the Navy Justice Information System (NJIS) database and/or other law enforcement systems. This information will be used to determine suitability for the applicant in accordance with criteria for automatic and presumptive disqualifiers, per DoDI 1402.05.

Per Department of Defense Instruction (DoDI) 1402.05 Background Checks on Individuals in DoD Child Care Services Programs, incumbents will be automatically disqualified for a conviction in either civilian or military court (to include any general, special, or summary court-martial conviction or if they received non-judicial punishment [under Article 15 or chapter 47 of Title 10, U.S.C]) for any of the following: a sexual offense, any criminal offense involving a child victim, or a felony drug offense. Additionally, the incumbent will be automatically disqualified if he/she has been held to be negligent in a civil adjudication or administrative proceeding concerning the death of or serious injury to a child or dependent person entrusted to the individual's care.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Required Documents

The following documents are required at the time of application:

  • Resume
  • Proof of education/training: provide a copy of your awarded/conferred college transcript(s) if claiming education consideration
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
  • If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
  • If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
  • If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

Note: When submitting transcripts for an Associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). Altered transcripts will not be accepted.

Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 02/10/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12677761

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to usn.ncr.cnicwashingtondc.mbx.naf-hrinquiries@us.navy.mil to ensure proper consideration is given.

Agency contact information

CNRMA NAF HRO
Address
NAVSTA Norfolk - Navy NAF HRO
1200 Fechteler Road
Norfolk, VA 23505
US

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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