Regional Program Management Officer, Medical Asset Support Team (O-6 Billet) Supervisory

Clarification from the agency

Applicants must be a current USPHS Commissioned Corps Officer. USPHS Call to Active Duty (CAD) candidates are not eligible for this position. Civilians are not eligible for this position.

DUTIES AND RESPONSIBILITIES:

1. Personnel Management and Team Supervision
   o Provides direct, daily supervision and support to assigned MAST personnel, including advanced practice providers, behavioral health providers, and registered nurses.
   o Assigns and monitors day-to-day tasks and caseloads, ensuring equitable distribution of work and timely completion of assignments.
   o Conducts regular check-ins, team meetings, and one-on-one sessions to address operational issues, provide guidance, and resolve personnel concerns.
   o Oversees onboarding, orientation, and ongoing training for new and existing staff to maintain operational readiness and compliance with program standards.
   o Tracks attendance, schedules, and leave requests, ensuring adequate coverage for all operational needs.
2. Operational Coordination and Support
   o Coordinates and manages the daily deployment of MAST personnel to IHSC staffed facilities and critical need locations, responding rapidly to changing mission requirements.
   o Ensures accurate and timely entry of data into electronic health records and other administrative systems.
   o Assists with development and updates to policy and standard operating procedures to ensure compliance with program regulations and supports strategic planning for the MAST program.
   o Prepares and submits routine operational reports, status updates, and incident summaries to the Supervisory PMO and other leadership as required.
   o Monitors and maintains inventory of equipment, supplies, and resources necessary for day-to-day operations.
3. Performance Management and Quality Assurance
   o Provides input for staff performance evaluations, identifying strengths and areas for improvement.
   o Ensures adherence to established protocols, policies, and procedures in all aspects of daily operations.
   o Identifies and addresses operational issues, escalating complex matters to the Supervisory PMO as needed.
   o Assists with reviews of risk management/adverse actions and keeps leadership apprised of the status of all licensed, registered, and/or certified healthcare employees within the MAST program.
   o Supports quality improvement initiatives by monitoring compliance and participating in audits, reviews, and corrective action processes.
4. Communication and Stakeholder Engagement
   o Serves as the primary point of contact for MAST personnel regarding operational matters, policy clarifications, and resource needs.
   o Facilitates effective communication between staff, leadership, and other internal/external stakeholders to ensure smooth daily operations.
   o Responds to routine inquiries from staff, stakeholders, and facility partners, escalating complex issues appropriately.
   o Assists with responses to taskers, stakeholder inquiries, investigative inquiries, or Congressional inquiries as needed.
5. Other Duties
   o Performs additional operational and administrative duties as assigned to support the effective management of MAST personnel and mission requirements.
   o Temporary travel may be required to support critical need vacancies or orient new staff.
   o Serves as Acting MAST Supervisory PMO or Acting CSSU Chief, as needed.

Conditions of employment

• You must be a U.S. citizen to apply for this position.
• You must successfully pass a background investigation.
• You must successfully pass a drug screen.
• Males born after 12/31/59 must certify registration with Selective Service.
• Requirements by Closing Date: Unless otherwise noted, you must meet all requirements by the closing date of the announcement.
• Service Remaining Requirement Agreement: Upon appointment to this position, officers will be required to serve an 18 to 24-month commitment to IHSC.
• ASSIGNMENT PAY AGREEMENT: You must not have a current Assignment Pay Agreement. However, if you have a current Assignment Pay Agreement, it must be fulfilled within 90 days of your application submission.
• Applicants must be a current USPHS Commissioned Corps Officer. USPHS Call to Active Duty (CAD) candidates are not eligible for this position. Civilians are not eligible for this position.
• PHS officers must participate in IHSC TDY On-Call Schedule (ITOS.) ITOS is either an entire month or two 16-day periods a year where, depending on the needs of the agency, the officer is required to be available to serve.

Qualifications

PHYSICAL DEMANDS:

1. Must be able to perform duties in a fast-paced environment without physical limitations.
2. Sitting and/or standing for extended periods of time (6-8 hours).
3. Performing repeated bending motion.
4. Average manual dexterity for computer operation.
5. Phone/laptop use for telephonic/virtual meetings for extended periods.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements. You may be selected for an interview at the hiring authority's discretion. You will be notified of selection or non-selection.

To apply for this position, you must provide a complete Application Package. Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position.A complete application includes:

U. S. Public Health Service Officers

1. Cover Letter/Letter of Interest.
2. Degrees. (Place under "Diploma/GED")
3. Professional license. (If applicable)
4. Additional professional certificates. (If applicable)
5. Three professional references. (i.e., name, title and contact information)
6. Official USPHS Promotion CV - e.g., relevant experience, education, training. (Place under "USPHS Promotion CV")
   • You may provide a civilian resume in addition to the USPHS Promotion CV to capture all relevant work experience.
7. A copy of your Certificate of Investigation (located in your eOPF).
8. *Three most recent Commissioned Officer Effectiveness Reports (COER). (Place under "Performance Appraisal")
9. For current IHSC PHS officers, IHSC Recruiting requires applicants to provide a copy of your current Service Remaining Requirements Agreement.
10. Indicate if you have an Assignment Pay (AP) Agreement and the date of the end of your AP Agreement. If you do not, please submit a memo attesting to no AP in the Assignment Pay (AP) Agreement section in the documents section of application.

Next steps