Resource Adviser & Program Manager, 5 SWS

The United States Space Force (USSF) at Buckley Space Force Base, Colorado is searching for a Resource Adviser & Program Manager to support the 5 SWS (NH-0301-03, GS 12/13 equivalent).

Description:
Administrative Management): Directly assists the commander/director in the management of all administrative support program functions. Administers programs and serves as the primary source of information. The incumbent is responsible for the preparation, maintenance, and deposition of required administrative reports and other correspondence. Assists commander/director in accomplishing all necessary internal operations to include administrative training, security, development of organizational operating instructions and regulations, and personnel assistance. Acts as the point of contact for all newly assigned personnel; orients them regarding the basic functions of the organization, introduces them to key personnel and schedules their initial training/orientation requirements

Program Compliance & Management): Serves as the resident subject matter expert for all mandated administrative support programs. Ensures unit program compliance with regulations, laws, policies, and squadron commander directives. Responsible for programs to include but not limited to task management, cybersecurity liaison (CL), Government Travel Card (GTC) program, Unit Deployment Manager (UDM), Defense Travel System (DTS) administrator, drug demand reduction program, health care program, fitness program, Government Purchase Card (GPC) program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian timecard program and unit recognition program. Develops and implements procedures to track program status and maintain program health.

Serves as the organizational point of contact and liaison with the personnel flight on military and civilian personnel issues. Stays abreast of current personnel issues and provides explanations of personnel-related requirements, regulations, and procedures to supervisors and managers. Determines the necessary steps to perform the full range of administrative functions associated with personnel assignments, promotions, and performance evaluations. Generates and processes required military and civilian personnel transactions. Monitors military personnel action requests, tracks personnel, manpower, and training transactions as documentation flows through the office and provides status reports to management. Monitors preparation of performance reports, reviews for accuracy and consistency with available guidelines, and ensures timely submission. Coordinates work efforts affecting organizational personnel with appropriate offices and resolves conflicts.

Assists in planning, administering, and monitoring manpower resource requirements. Serves as the point of contact for both civilian and military position utilization. Maintains manpower manning documents. Reviews requests for revised manpower authorizations, and makes recommendations for approval or disapproval as required. Receives changes to UMD and notifies appropriate officials and follows up with appropriate action. Provides guidance to supervisors relating to military and civilian manpower requirements, organizational structure, authorization and utilization of positions, military-civilian mix, skills imbalance. Reviews requests for military and civilian fills. Reviews requests for civilian over hires. Reviews all projected movements of authorizations.

Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Provides advice and guidance to staff in the organization on administrative, clerical, and procedural requirements. Assists other clerical staff in locating and selecting the appropriate guidelines, references, and procedures for application to specific cases. Updates tracker or suspense files for unclassified documents as required. In accordance with established procedures prepares, consolidates, submits, and maintains time and attendance. Assists project officer in making arrangements for command sponsored events ensuring proper protocol is followed.

Advises the installation commander on all budgetary, financial, and resource management matters. Executes the commander's vision on resource allocation in support of mission and installation operations, maintenance, and sustainment. Performs budget formulation work, including the preparation of detailed analyses of annual and/or multi-year budget estimates for assigned organizations/programs into a consolidated budget request. Assembles and/or develops background data, information, and documentation to support required program budgets.

Conditions of employment

• Must be a U.S. Citizen
• Must be able to obtain and maintain a Secret security clearance.
• May be required to travel by military or commercial aircraft in the performance of TDY assignments.
• May be required to work overtime on an unscheduled or emergency basis.
• Subject to Temporary Duty Assignment (TDY): Approximately 20 days per year.
• Eligible for situational telework only, including Emergency and OPM prescribed “Unscheduled Telework”.
• PCS is not authorized. Incentive is authorized.
• This position will close after 5 business days or 75 applications, whichever comes first.
• Employee must within 30-days of assuming this position and annually thereafter, file an OGE-450, “Confidential Financial Disclosure Report.” Employee is required to attend annual ethics and procurement integrity training.
• This is a drug testing designated position. The incumbent is subject to pre-employment drug testing as a condition of employment, and participation in random drug testing.
• This is a Financial Management Level (1, 2, or 3) Certified position IAW the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, Section 1599d.

Qualifications

The 0301 series does not have an individual occupational requirement that must be met. You can view the experience level requirements here. Please scroll down to the 3rd section titled Administrative and Management Positions.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Knowledge, Skills and Abilities (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies as related to the series and grade of the position being filled. Final qualifications determinations will be assessed based on OPM's General Schedule Qualifications Standards found here:

Interviews: You will be contacted by e-mail and/or telephone if your application is identified as qualifying for a position being filled. An interview may be conducted. If interviewed, you will be asked to address the same knowledge, skills, abilities and/or competencies used to initially qualify your application for the position.

Resume:You must submit a resume that may NOT exceed two pages, and the font size should not be smaller than 10 pts. You will not be considered for this vacancy if your resume exceeds two pages or is illegible/unreadable. Do NOT include photographs, inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume. If the resume you submit contains such information you will not be considered for this vacancy. Your resume must provide:

1. Personal information - your full name, email and mailing addresses, phone number
2. Education information - the name of the school and the dates you attended
3. Work experience - paid and unpaid work with the following information:
   • Job title
   • Detailed duties and accomplishments
   • Employer's name and address
   • Supervisor's name and phone number
   • Starting and ending dates (If actual dates are not known, provide your best-estimated timeframes.)
   • Hours per week
   • Salary, if applicable
4. Other qualifications - skills, certifications/licenses, honors, awards, special accomplishments, and job-related training courses

College Transcripts (if applicable): Please see the Education section of this announcement for detailed information about transcripts.

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