SECURITY ASSISTANT

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

1. Serves as the subject matter expert and primary point-of-contact on all administrative, procedural, and regulatory requirements for the Yokota AB NAF Human Resources Security Program.
2. Responsible for ensuring all security and background investigation requirements are in compliance with current directives for all NAF new hires, current employees, FSS volunteers, instructors, FCC providers, and any other individual associated with the FSS.
3. Processes and tracks all levels of background investigations (Tier 1, Tier 2, etc), Installation Records Checks (IRCs) for current and previous installations, Special Agreement Checks (SACs), and all associated and incidental paperwork in accordance with position requirements.
4. Complies with incoming IRC requests within the specified time-lines as necessary.
5. Enforces accountability time-lines for NAF new-hires to ensure strict adherence to background investigation regulatory compliance.
6. Effectively maintains current excel/database trackers reflecting the current status of all FSS investigations.
7. Utilizes Electronic Questionnaires for Investigations Processing (e-QIP), Joint Personnel Adjudication System (JPAS), and other related systems to initiate, inquire about, and close investigations.
8. Troubleshoots when appropriate, and remedies delays by working with the 374 AW/IPO and related agencies as needed.
9. Routinely and in a timely manner, mails investigative documents to the Office of Personnel Management (OPM).
10. Serves as the primary focal point to receive and respond to written and verbal inquiries from the Installation Protection Office (IPO), Department of Defense Central Adjudications Facility (DoDCAF), and OPM.
11. Serves as the liaison between these offices, employees, and supervisors to provide accurate information, clarification, or remedy any issues.
12. Screens for suitability issues on applications and background investigations.
13. Refers suitability issues to agency adjudication officers for further review and adjudication.
14. Establishes and maintains background investigative files and properly stages investigative documents as required.
15. Properly disposes of background investigative files according to records management directives.
16. May be required to research and download forms and publications related to investigative requirements.
17. Posts updates to directives and stays up-to-date on all changes to investigatory requirements as they occur.
18. Updates the Defense Civilian Personnel Data System (DCPDS) to reflect completion of investigatory requirements.
19. Prints form NAF-17 and files in the Official Personnel File (OPF) reflecting updated information.
20. Maintains current continuity binder reflecting the current processes and succession planning information.
21. Conducts fingerprinting as required.
22. Reports security processing timeliness at least quarterly.
23. When not performing security duties, will assist with the completion of Human Resources Assistant duties.
24. Performs other related duties as assigned.

If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/13070909

Conditions of employment

• This position requires the incumbent to receive and maintain a Tier 3 background investigation
• The incumbent must be a U. S. Citizen or legal U. S. Resident residing within the commuting area of Yokota AB.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 10/05/2026

The Area of Consideration for this vacancy announcement is US Citizens and legal US residents who are residing within the commuting area of Yokota AB, Japan.Legal US residents must possess a social security number. Must be able to provide documentation proving residence status overseas.

• Business Based Action
• Family Member Preference
• Military Spouse Preference
• Outside Applicant Veteran
• Spouse/Widow/Parent of Veteran
• Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:

1. Applicant must have progressively responsible experience in clerical or office work that provided a thorough knowledge of administrative principles and practices, and independent management of comprehensive programs.
2. Experience must have been sufficiently demanding to demonstrate the ability to perform successfully at this grade level.
3. Must have experience in reviewing supporting information (documentary evidence, affidavits, testimony, etc.) identifying files; preparing routine correspondence and responding to general inquiries.
4. Must have comprehensive experience that required the applicant to apply a thorough and comprehensive knowledge of the rules, regulations, procedures, and program requirements of personnel administration.
5. Must have experience in processing security background investigations.
6. Knowledge of office automation software (MS Office et. al.) and skill using internet based programs is required.
7. Must be able to read, write, and communicate effectively in English.
8. Must possess skill in dealing with the public.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.

The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.). The below documents are required and must be submitted with your application:

• Resume

Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

• Cover Letter
• DD-214/ Statement of Service
• Diploma/ GED
• Disability Letter (VA)
• License
• Other (1)
• Other (2)
• PCS Orders
• Professional Certification
• Proof of Marriage Status
• Resume
• Separation Notice (RIF)
• SF-50/ Notification of Personnel Action
• Transcript

As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an in-sanitized version of the documents if you are selected to confirm your eligibility.

Next steps