Summary
This position is assigned to the Non-Appropriated Fund (NAF) Finance Office (N948); Fleet and Family Readiness Support Service Center (FFRSC) (N94); Commander, Navy Region Mid-Atlantic (CNRMA); Norfolk, VA. Incumbent serves as the Supervisory Contract Specialist for the Mid-Atlantic Region NAF Acquisition Department, to provide strategic leadership, oversee a diverse portfolio of contracts, and ensure the highest standards of efficiency, compliance, and innovation in the contracting process.
This job is open to
Clarification from the agency
Please see the "Who May Apply" section under the Qualifications section.
Duties
Non-supervisory duties comprise 75% of incumbent's time and include but are not limited to:
- Oversees the comprehensive Supply Service Acquisition program for CNRMA NAF area of responsibility.
- Develops and implements comprehensive contracting strategies aligned with CNRMA's mission, goals, and the broader objectives of the Department of the Navy (DON) and Commander, Navy Installations Command (CNIC).
- Oversees the development of acquisition local operating procedures as it relates to Region NAF Purchase Card; training related to supply services; and development of local operating procedures to manage and operate the regional Fleet Card Program.
- Serves as Contracting Officer for the CNRMA area of responsibility, as appointed by higher authority, with responsibility for entering into, administering, and terminating contracts on behalf of CNRMA within limits defined by the contracting officer warrant.
- Obtains and analyzes procurement data from CNRMA for regional planning, consolidation, and standardization of procurement actions.
- Serves as advisor on administration of contracts; overseeing all aspects (e.g., preparation/distribution of solicitations, evaluating/negotiating offers received, awarding of contracts) for major and multi-installation supplies and services contracts.
- Handles and resolves routine or well-precedented problems related to supply services acquisitions.
- Delineates supply/service from construction requests that are received and reroutes accordingly. Monitors the use of the purchase cards for potential charges that may qualify as construction.
- Participates in meetings with key customers, suppliers, and coordinating officials to assess customer satisfactions, explain contracting policy and procedures, and resolve problems that arise and to formulate, implement, monitor and improve contracting strategies.
- Serves as a business advisor providing advice, guidance, and business solutions to contracting officials, program officials, on a wide range of contractual issues; implements policy, to recommend and/or lead change in the procurement process; perform oversight of and/or audit of contract files, compile lessons learned, ensure consistent policy application, and provide continuous improvement of processes.
- Develops and implements the annual NAF Regional Contracting Office budget.
- Develops communication materials as needed related to department functions.
- Participates in regional communications sessions with staff, managers, and/or employees to present information on subject area topics.
- Develops and presents subject area specific training to both internal and external customers as needed.
- Prepares and analyzes functional area specific reports.
Supervisory duties comprise 25% of incumbent's time and include but are not limited to:
- Directs work to be accomplished by staff;
- Assigns work based on priorities, difficulty and requirements of assignments, and staff capabilities;
- Conducts annual performance reviews of staff;
- Participates in section staffing decisions;
- Ensures staff receives proper training to fulfill requirements of their positions;
- Addresses potential disciplinary and/or performance issues timely and takes appropriate, corrective action(s) as necessary; and,
- Supports CNIC's Equal Employment Opportunity (EEO) policy; fosters a work environment free of discrimination, harassment, and/or reprisal; ensures all subordinate staff understands and adheres to the policy; and ensures treatment of all staff is fair and equitable.
- Directly supervises up to seven (7) NF-03 to NF-04 employees in various classifications (e.g., Procurement Technician and Contract Specialist).
Requirements
Conditions of Employment
- Must submit Financial Disclosure Statement, OGE-450, Executive Branch Personnel Confidential Financial Disclosure upon entering the position and annually.
- Occasional travel of less than 5% may be required.
- Must pass all applicable records and background check.
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
- Must possess and maintain a valid driver’s license. Travel requires the use of official government vehicle.
- Requires or must have the ability to obtain an unlimited NAF contracting warrant within one year of hire date. Warrant must be maintained throughout employment.
Qualifications
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
A qualified candidate possess the following:
- Knowledge of Federal and Agency contracting laws and policies, theories, principles, practices, and techniques of contracting operations.
- Knowledge of NAF and APF contracting requirements related to procurement of goods, services, and construction within a government environment, related to firm fixed-price procurements.
- Knowledge of price/cost analysis techniques, sufficient to evaluate contractor proposals.
- Knowledge of contract types, methods, and techniques that mainly involve firm fixed-price contracts with a general understanding of other contract types.
- Knowledge of NAF Purchase Card Program.
- Knowledge of NAF Fleet Card Program.
- Knowledge of CNIC organizational structure and mission(s) of organizations.
- Ability to oversee a functionally specific acquisitions program and provide guidance to staff on program requirements, processes, and procedures.
- Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook).
- Ability to analyze and prepare clear, concise, and technically sound reports related to work within the office.
- Ability to perform the full-range of supervisory duties.
- Ability to communicate effectively both orally and in writing.
Education
Basic educational requirements:
- A 4-year course of study leading to a bachelor's degree with a major in any field; or,
- At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
In addition, the OPM Qualification Standard for the 1102 series specifies the amounts of education and/or specialized experience required to qualify for this position.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Required Documents
The following documents are required at the time of application:
- Resume
- Proof of education/training/licensure: provide a copy of your awarded/conferred college transcript(s) and licensure as applicable
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
- If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
NOTE: Failure to provide the required documents may impact eligibility, qualifications determination.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 07/12/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12471747
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
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