Clarification from the agency

1. All current Washington National Guard T5 employees (internal) of CFMO.

A GS-1640-12, SUPERVISORY FACILITY OPERATIONS SPECIALIST (PROGRAM MGMT):

• Manages funds for maintenance and repair programs.
• Identifies requirements and develops/recommends operating budgets for maintenance, repair, and O&M minor construction.
• Develops and implements management control policies and procedures.
• Approves operating budget requests for fixed assets and consumable inventory.
• Reviews, verifies, and approves installation maintenance requests.
• Provides policy guidance and program data supporting long-range maintenance and total construction programs, including scope documents.
• Oversees planning documents to define project characteristics using NGB criteria.
• Directs preparation of project estimates and identifies funding sources (manpower and materials).
• Reviews/approves programming documents (project booklets, initial cost estimates, rehab and facility improvement projects) and related facilities documentation.
• Develops/maintains a responsive work order system, sets priorities, tracks projects through completion, and maintains historical cost and work records.
• Develops, guides, and manages real property operations across all military department facilities.
• Oversees development of maintenance methods, standards, and techniques.
• Develops, implements, and manages preventive maintenance programs to maximize facility life.
• Analyzes historical data and prepares reports on technical maintenance issues, recommending solutions.
• Develops and implements policies to assist building/facility managers in safe, effective, economical operation of ARNG facilities.
• Manages and directs preparation of architectural and engineering drawings for a wide range of maintenance modifications to existing ARNG facilities.
• Assists in reviewing architect/engineer designs and space criteria to ensure economical facility and equipment use.
• Manages and directs fire prevention and protection activities and serves as facilities fire marshal.
• Coordinates with Federal, state, and local agencies on fire prevention, protection, and suppression matters.
• Coordinates major facility maintenance and construction projects with safety and occupational health offices to ensure all safety factors are addressed.
• Oversees routine facility inspections to ensure compliance with OSHA and contract specifications.
• Implements, directs, and manages the Army Energy Program, Energy Savings, and Energy Conservation Investment Program.
• Oversees preparation and monthly submission of installation utility data to the Defense Energy Information System Program.
• Develops policies and guidelines to identify energy conservation measures and promotes use of ECSP and ECP.
• Monitors energy supplier policies and state/federal regulations, interprets economic impacts of energy laws and policies, and advises leadership.
• Evaluates energy alternatives using knowledge of energy equivalents and conversions.
• Chairs the Energy Conservation Committee and conducts site visits to assess program effectiveness.
• Administers, plans, coordinates, and directs DoD Antiterrorism/Force Protection (AT/FP) and Physical Security standards for facilities and engineering activities.
• Coordinates with Federal, state, and local agencies on AT/FP and Physical Security issues including site selection, access control, construction materials, stand-off distances, force protection levels, AAE safety and security, physical/electronic barriers, and vehicle/personnel inspection.
• Coordinates with project managers and CORs on design and construction of new facilities and on modernization, restoration, and sustainment of existing facilities. Ensures compliance with DoD Unified Facilities Criteria (UFC).
• Plans and schedules work to promote smooth flow and balanced workload.
• Coordinates plans and schedules with other managers and customers.
• Adjusts priorities as needed. Plans work for subordinates, sets short-term priorities, prepares schedules, and assigns work based on organizational priorities, task difficulty, and staff capabilities.
• Balances workload and provides advice and guidance on policy, inspections/exercises, strategic planning, and administrative issues.
• Structures assignments for efficiency and economy.
• Reviews organizational mission, functions, and manning; identifies needs and requests additional resources (personnel, overtime, equipment, supplies, training, space).
• Advises supervisor on significant work issues.
• Establishes metrics and uses analysis systems to monitor timeliness and critical milestones.
• Reviews and accepts/amends/rejects subordinate work.
• Conducts self-assessments and submits detailed reports with corrective actions; follows up to ensure resolution.
• Revises policies and procedures to improve quality, timeliness, and efficiency.
• Other duties as assigned.

Conditions of employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• U.S. Citizenship is required.
• A resume and supporting documents must be submitted (see "How to Apply").
• This position is subject to provisions of the DoD Priority Placement Program.
• Must be able to obtain and maintain the appropriate SECRET security clearance of the position.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Position requires ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• Irregular and overtime hours may be required to support operational requirements or contingencies.
• Duties and responsibilities may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• The employee may be required to travel in military and/or commercial vehicles to perform temporary duty assignments.
• The work may require the employee to drive a motor vehicle and if so, an appropriate valid driver’s license is required.
• Position is designated Essential Personnel and may be required for duty before or during a state emergency or disaster. Duty under this designation will not exceed 14 days per year, unless otherwise pre-approved by TAG.

Qualifications

GENERAL EXPERIENCE:

Experience that demonstrates the ability to:

1. Analyze problems to identify significant factors, gather pertinent data, and recognize solutions;
2. Plan and organize work; and
3. Communicate effectively orally and in writing.

Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. Trades or crafts experience appropriate to the position may be creditable. Experience, education, or training which has provided the applicant with a knowledge of equipment maintenance work, or skill in reading engineering drawings and specifications, using test instruments, making computations, and keeping records. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE:
Must have at least 36 months experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Experience, education or training which demonstrates the knowledge of, and skill in applying, a comprehensive range of principles, concepts, and practices concerning equipment, facility, or service operations with complicated technical requirements that have no clear precedent or plan. Experience overseeing and implementing a program involving the identification and resolution of difficult issues or problems. Experience preparing budgets based on plans for maintenance, repair work, new construction alteration projects, replacement of existing equipment, or increase in services and processes to ensure program effectiveness. Experience in managing the function of the work to be performed. Experience which includes leading, directing and assigning work of personnel.

-OR-

1 year equivalent to at least next lower grade level ***Note: If you are a current or former Federal employee seeking consideration under this provision, you must provide two SF-50s showing that, based on their effective dates, you served at least 12 months in Occupational Series <1640> in the next lower grade.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. Your responses must be supported by your application package or you may be excluded from consideration for this position. You may also be excluded from consideration if you indicate that you are unwilling to accept the lower grade and determination is made that you are not qualified at the higher grade. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.


Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, as well as the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics). NOTE: You do not have to respond to the KSA's separately but your resume should contain sufficient information to demonstrate possession of the KSA's.

• Extensive technical knowledge and human relations skill to effectively administer all facets of a complex statewide physical plant maintenance program.
• Extensive background in construction, standard building practices and physical plant management;including construction oversight, inspection, and facility maintenance programs.
• Comprehensive knowledge of maintenance concepts, principles, and practices concerned with planning, design, and maintenance of ARNG facilities, utilities, fire and intrusion detection, and for streets and parking facilities to include those in geographically separated areas.
• Ability to function effectively in emergency situations and in an environment of constantly changing priorities.
• General knowledge of electrical, mechanical and plumbing systems to be able to direct licensed personnel in their specialties.
• Ability to read and interpret plans and specifications, to coordinate and monitor construction maintenance and repair projects, and formulate budgets.

To apply for this position, you are required to submit a complete application package. If you fail to provide this documents/information, you will be marked as having an incomplete application package and will not be considered any further. Resumes must be in your own words. Resumes that are verbatim, from this announcement, will not be considered.

A complete application package includes:

1. Resume must NOT exceed two (2) pages, IAW Merit Hiring Plan and must include:
   • Contact information
     • Full Name
     • Email Address
     • Phone Number
   • Relevant work history that demonstrates specialized experience for the position you are applying to
     • Position Title
     • Organization/Department/Unit
     • Hours worked per week
     • Dates (format must include Month and Year) you were/are employed and physically performing the work.
       • Omit extended leave from your employment history. For example, if you hold a federal job but were on military leave for two years, do not list those two years under that position.
     • Duties performed
     • Series and grade for federal positions, if held
   • Resumes exceeding 2 pages will not be considered. For more guidance please see new resume guidance.
   • If your resume includes the below listed content, it will not be used to make an eligibility/qualification determination, and you will not be considered for this vacancy.
     • Classified or government sensitive information
     • Social Security Number (SSN)
     • Photos of yourself
     • Personal information, such as age, gender, religious affiliation, etc.
2. Do not include encrypted and/or digitally signed documents because they become corrupted and you will not receive credit for submitting them.
3. If you are claiming Military Spouse Preference, you MUST include a copy of the Military Spouse PPP Self-Certification Checklist along with the documents identified on the checklist to verify your eligibility for MSP.
   • Acceptable documentation of your preference eligibility includes at a minimum:
     • A copy of the PCS orders
     • Military Spouse PPP Self-Certification Checklist
     • Your marriage certificate or license (if you are not on the PCS Orders).
4. If you believe you are eligible for Veteran's Preference in hiring, you must claim preference and provide supporting documentation.*** To determine if you qualify for Veteran's Preference in hiring, please use the following link provided by the U.S. Department of Labor.
   • Completed SF15, etc. (SF15 is required for 10-point preference) You will not receive 10 point preference without a completed SF15. The SF15 will indicate additional required documents, that you MUST provide with your application to receive 10 point preference.
5. Other support documentation (optional or required based on the vacancy announcement)
   • Cover Letter
   • SF-50 (latest non-award SF-50)
   • Transcript (s)

***For current National Guard/Reserve members, please document your military work experience as follows: (You may adjust the format, so that you do not exceed the two (2) page resume limit, as long as your resume clearly reflects your military employment history.)

List month joined (to/from) based on your enlistment contract (DD4) or (Oath) for Officers. If you have gaps in service, list them separately.

Example:04 Sep 2019 to 03 Sep 2023
Washington Air National Guard
Traditional Member
20 hours per month
POSITIONS TITLE MOS/AFSC
Personnel Superintendent 3S091
Duties

Military Orders During this period: (list multiple periods if everything else is the same: Order Type, Duties, & Purpose

04 Nov 2019 to 03 Dec 2019
40 hours per week
15 Mar 2020 to 14 May 2020
40 hours per week
Type of Order: ADOS/AT/ST/AGR
Order Purpose:
Duties:

***If there are multiple purposes on a single order (ie. BMT then Tech Training/AIT), list specific periods. Example: Order cover 02 Sep 2020 to 12 Mar 2021:

List 02 Sep 2020 to 01 Nov 2020 as BMT and 02 Nov 2020 to 12 Mar 2021 as Tech Training/AIT

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