SUPPLY SYSTEMS ANALYST

Reviews, analyzes, and interprets logistical directives and procedural instructions, to include internal controls from higher authority, and recommends local policy and procedures for the Division. Recommends substantial changes in technical, operational, and clerical procedures as appropriate. Performs extensive research, comprehensive analysis, and applies sound judgment in recommending resolution to major logistical problems, changing local policy, or assigning responsibility for projects to subordinate branches. Coordinates the activities of the Division with other functional area managers to correct problems, evaluate readiness, or perform complex logistical studies.

Reviews results of property book validations, and external evaluations to determine systemic problems. Develops and recommends corrective action to systemic problems. Coordinates with the National Inventory Control Points (NICP), National Guard Bureau (NGB), Department of the Army (DA), Department of Defense (DOD), etc., to ensure effective and efficient support to the State.

Provides functional analysis of automated support requirements. Investigates and analyzes a variety of supply problems, questions, or conditions related to fielded automated logistic systems. Recommends Engineering Change Proposals (ECPs) to modify, change, or enhance applicable logistics programs in Standard Army Management Information Systems (STAMIS). Participates in ensuring automated logistical systems adequately support logistical functional requirements to manage the supply support activity. Provides functional requirements to the Director of Information Management (DOIM).

Incumbent is responsible for coordination, implementation, and evaluation of the Division's responsibilities in the Army's Management Control Program, to include internally supplemented controls. Keeps supervisor advised on current status of management control issues within the Division. Provides recommendations on material weaknesses corrections.

Assists subordinate branches within the Division in establishing local procedures. Reviews logistical reports and recommends action to ensure overall effectiveness. Advises on available sources of personnel, funds, and facilities for the operation of the Supply and Services Division. Analyzes logistical functions for potential improvement and recommends action to correct deficiencies. Monitors follow-up action on audits, evaluations, and inspection reports.

Evaluates the effect of new supply and services programs on funding requirements and develops or participates in the development of justification for budget submission/modification. Assists in the preparation of the State Operating Budget SOB) and financial programs in the Division. Reviews all funding documents such as MIPRs, MILSTRIP, etc., to determine adequacy of program support. Coordinates with Division program managers on funding allocation and expenditures. Reviews and analyzes unliquidated obligations and funding reservations. Analyzes financial reports for abnormal conditions or trends. Develops recommendations for corrective action.

In conjunction with customer assistance, incumbent acts as a focal point of contact for systemic logistical issues within the Supply and Services Division and between the Supply and Services Division and customers. Incumbent resolves all issues and keeps the Supervisor informed.

Responsible for the work of assigned personnel. Performs the supervisory and managerial responsibilities. Assigns work to functional staff members in accordance with established organization mission and functions, workload fluctuations and personnel availability. Defines and interprets governing policies, procedures and regulations. Provides financial advice and renders decisions on major problems. Reviews operating procedures and policies with respect to the desired performance objectives of management. Advises management of operating areas at risk of not achieving desired performance and recommends corrective actions. Develops or directs the development of new or changed internal operating procedures and instructions.. Assigns and reviews work daily, weekly or monthly; ensures production and accuracy requirements are met; approves leave; and recommends performance standards and ratings. Plans work to be accomplished by subordinates, sets and adjust short-term priorities and prepares schedules for completion of work. Assigns duties to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and capabilities of employees. Advises, counsels or instructs the employees on both work and administrative matters. Interviews candidates for vacant positions and recommends appointments, promotions, or reassignments to such positions.

Performs other duties as assigned.

Conditions of employment

• Alaska Army National Guard membership is required.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• U.S. Citizenship and Secret Clearance is required.
• Bargaining Unit: Non- Bargaining
• APPOINTMENT FACTORS: Excepted/Enlisted in the Alaska Army National Guard.
• MILITARY GRADE REQUIREMENT: Due to the nature of this position, the minimum military grade is Sergeant (SGT/E-5) and the maximum military grade is Sergeant First Class (SFC/E-7).
• Must be able to obtain and maintain the appropriate security clearance of the position.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.

Qualifications

GENERAL EXPERIENCE is experience, education, or training which has provided the applicant with a general knowledge of one or more aspects of the supply field. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE / EDUCATION is experience and/or education which is directly related to the position to be filled and which has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of this position.

To qualify for this GS-11 position, you must meet the Specialized Experience, Education, or a combination of both as described below:

Specialized Experience - Must have at least 1-year specialized experience equivalent to at least the next lower grade. Experience supervising and/or managing supply personnel and a variety of supply functions. Knowledge on the entire inventory management supply system. Experience coordinating with other organizations on complex and controversial supply issues. Experience providing advice and guidance on supply regulations to upper levels of management regarding supply functions.

OR

Education - Possess a Ph.D, an equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree. NOTE: In order to be considered for this position using education as a basis of qualification, you must submit a copy of your transcripts.

OR

Combination - A combination of Specialized Experience and Education as described above. Only graduate education in excess of that required for a Master's degree or equivalent may be used when combining education and experience to meet the total qualification requirements. NOTE: In order to qualify for this position using a combination of experience and education, you must submit a copy of your transcripts.

EXPERIENCE REQUIREMENTS:
Resume must have complete dates and hours worked per week for each occurrence of both civilian and military employment (Example: 2 JAN 1980 to 3 MAR 1981; 0800-1630 M-F or JAN 1980 to MAR 1981; 40 hrs/wk) Use of year only will result in disqualification. The duties listed must fully substantiate -in your own words- that you meet the minimum requirements and specialized experience listed above, in detail; otherwise, you will not be considered qualified for this position.

Length of time is not of itself qualifying. Your experience will be evaluated on the basis of duties performed. Your record of experience and/or training must show possession of the knowledge, skills and abilities needed to fully perform the duties of the position.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, a review of your application/resume will be made to determine your Area of Consideration (AOC) and to ensure you meet the basic eligibility and minimum job requirements. Your initial rating will be based on your responses to the questionnaire in this document. This process measures the degree to which your background matches the knowledge, skills and abilities required for this position. Your final rating will be based on our evaluation of your responses, as verified through a review of your resume and other supporting documents. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your eligibility and rating.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

Ability to Plan and Organize Work, Creative Thinking, and Problem Solving

To determine your qualifications for this position, you must submit a complete Application Package which includes:

1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.

2. Questionnaire. This is accomplished by submitting the application. There is nothing that needs to be attached to this application to meet this requirement.

3. Any additional documentation you wish to submit for consideration.

Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process. We recommend using the resume building within USAJOBS. Please log into USAJOBS, go to your "Documents", make sure you're in the "Resumes" section and select the "Upload or build resume" button, then click on "Build resume". Please be sure to include all of the following information in your resume:

Job Information:
- Vacancy Identification Number, title, grade and location for which you are applying.

Personal Information:
- Full name, mailing address (with zip code) and day/evening telephone numbers (with area code).
- Country of Citizenship.
- If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.

Education:
- High School name, city, state and zip code, date of diploma or GED.
- Colleges and/or Universities attended, city, state and zip code.
- Major field(s) of study.
- Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.

Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions):
- Job title.
- Duties and accomplishments.
- Number of hours per week.
- Employer's name and address.
- Supervisor's name and phone number.
- Indicate if your current supervisor may be contacted.
- Starting and ending dates of employment (month and year).
- Salary.

Other Qualifications:
- Job-related training courses (title and year).
- Job-related skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.)
- Job related certificates and licenses.
- Job-related honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.)

Do not send copies of documents unless specifically requested.

Next steps