Clarification from the agency

Update Areas that may apply as needed: Washington Air National Guard Permanent Indefinite Employees Washington Air National Guard Traditional Guard members and Washington National Guard Active Guard Reserves (AGR)

A GS-0201-12, SUPV HR SPEC (MILITARY):

• Exercises supervisory personnel management responsibilities.
• Advises and provides counsel to employees regarding policies, procedures, and directives of management.
• Selects or recommends selection of candidates for vacancies, promotions, details, and reassignments in consideration of skills and qualifications, mission requirements, and EEO objectives.
• Develops, modifies, and/or interprets performance standards.
• Explains performance expectations to employees and provides regular feedback on strengths and weaknesses.
• Holds employees responsible for satisfactory completion of work assignments.
• Appraises subordinate workers performance ensuring consistency and equity in rating techniques.
• Recommends awards when appropriate and approves within-grade increases.
• Hears and resolves employee complaints and refers serious unresolved complaints to higher level management.
• Initiates action to correct performance or conduct problems.
• Effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious disciplinary matters. Prepares documentation to support actions taken.
• Identifies employee developmental needs and provides or arranges for training (formal and on-the-job) to maintain and improve job performance. Encourages self-development.
• Approves master leave schedule assuring adequate coverage for peak workloads and traditional holiday vacation time.
• Discharges security responsibilities by ensuring education and compliance with security directives for employees with access to classified or sensitive material.
• Recognizes and takes action to correct situations posing a threat to the health or safety of subordinates.
• Applies EEO principles and requirements to all personnel management actions and decisions, and ensures all personnel are treated in a manner free of discrimination.
• Periodically reviews position descriptions to ensure accuracy, and the most effective utilization of personnel resources.
• Explains classification determinations to subordinate employees.
• Manages, directs, and executes wide spectrum of force support operations (Personnel, Base Education & Training, Family Readiness, Installation Personnel Readiness, and Base Services) for wing customers which requires the development of policies and procedures unique to each command in an environment of constantly changing priorities and missions.
• Develops policies, coordinates, and performs all force support functions for organizations at all levels of serviced installations.
• Oversees the development and effective implementation of Standard Operating Procedures (SOPs) for all areas of responsibility; and ensures that training needs are planned and implemented on a timely basis to meet constantly changing policy and procedures.
• Provides expert interpretation on regulatory and administrative guidelines in accordance with generally accepted principles relating to a wide spectrum support operation.
• Ensures readiness of personnel in support of contingencies, exercises, and wartime tasking.
• Focal point for all aspects of readiness, base deployment plans, Continuity of Operations Plans (COOP), and emergency action plans.
• Conducts analysis to determine the effectiveness of operations, compliance with established policies and procedures, reliability of transactions and validity of supporting documentation.
• Manages the review of a variety of policies, guidelines, data, documents, reports, processes, and procedures to determine trends and data integrity.
• Identifies actual and potential problem areas and develops actions and tasking to improve operations, correct deficiencies and resolve all discrepancies, differences and problems posed by internal and external sources.
• Executes policy made at higher levels and provides policy, administrative and technical guidance.
• Coordinates and participates in the development and presentation of policy and execution training for customers and staff.
• Incorporates new ideas and methodologies and applies new and innovative practices as appropriate.
• Implements the organization's self-inspection program; reviews formal inspection reports, audits, complaints, and other reports to ensure adverse findings are addressed/corrected within the allotted time frame.
• Directs self-assessment activities of subordinate supervisors.
• Evaluates unit programs to ensure compliance and performs as the squadron focal point for major inspections.
• Directs the preparation, analysis, reconciliation, consolidation, and submission of all required reports within established deadlines to higher level management.
• Monitors the organization's internal metrics and other performance measurement indicators.
• Tracks customer satisfaction and takes appropriate actions to improve customer service when needed.
• Other duties as assigned.

Conditions of employment

MILITARY REQUIREMENTS:

Military Grades: E9 (CMSgt) or Promotable E8 (SMSgt)

Desired Military Assignments: Any

- Applicants need not be assigned to the position or possess the AFSC to apply or be considered for selection. Selected applicant must be assigned to a compatible Military position and attain AFSC within 1 year of appointment action.

- Participation in direct deposit is mandatory.

- Males born after 31 December 1959 must be registered for Selective Service.

- Must maintain membership in the WA Air National Guard for continued employment.

- Must be able to obtain, within one year of appointment, and maintain the appropriate security clearance of the position.

- This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.

- Position requires ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.

- May occasionally be required to work other than normal duty hours; overtime may be required.

- The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.

- Must have a valid state driver's license for the state in which they live or are principally employed.

Qualifications

GENERAL EXPERIENCE:
Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

SPECIALIZED EXPERIENCE:

Must have at least 36 months experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Specialized experience is experience that prepared the applicant to perform the duties of the position. An applicant must demonstrate the specialized experience competencies (skills, knowledge, abilities and behaviors) to qualify for a position identified by its position grade and career level. Specialized experience factors encompass human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S. Army, or U.S. Air Force.

-Or-

1-year specialized experience must be equivalent to at least the next lower grade.

***This is a Supervisory Position and requires the additional Specialized Experience:

Experience in managing the function of the work to be performed. Experience which includes leading, directing and assigning work of personnel.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. You may also be excluded from consideration if you indicate that you are unwilling to accept the lower grade and a determination is made that you are not qualified at the higher grade. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, as well as the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed above. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics). NOTE: You do not have to respond to the KSA's separately but your resume should contain sufficient information to demonstrate possession of the KSA's.

• Knowledge or experience of an administrative nature, which involves the exercise of analytical ability, judgment, discretion, and personal responsibility, and application of a substantial body of knowledge of principles, concepts, and practices applicable to one or more fields of administration or management.
• Ability to plan, direct, and administer force support programs for wing military personnel and associate units.
• Knowledge of the basic concepts, principles, and theories of military human resources management and the ability to adapt these to meet mission requirements of the state.
• Ability to provide management oversight for activities assigned to the Operations section and all non-MPF activities of the Force Support Squadron and provide support to leadership regarding the resources and activities of the organization.
• Skill in planning and scheduling work to be accomplished by subordinates, setting and adjusting short-term priorities; assigning work in consideration of employee skills and mission requirements.
• Ability to develop performance standards and rates subordinates' performance.
• Knowledge to advise employees on work and administrative matters.
• Ability to implement methods and procedures to improve organizational performance;
• Ability to assess and revise policies and procedures as needed to find ways to improve quality, timeliness, and efficiency of work.

To apply for this position, you are required to submit a complete application package. If you fail to provide this documents/information, you will be marked as having an incomplete application package and will not be considered any further. A complete application package includes: Resumes must be in your own words. Resumes that are verbatim, from this announcement, will not be considered.

1. Resume must NOT exceed two (2) pages, IAW Merit Hiring Plan and must include:
   • Contact information
     • Full Name
     • Email Address
     • Phone Number
   • Relevant work history that demonstrates specialized experience for the position you are applying to
     • Position Title
     • Organization/Department/Unit
     • Hours worked per week
     • Dates (format should include Month and Year) of employment
     • Duties performed
     • Series and grade for federal positions, if held
   • Resumes exceeding 2 pages will not be considered. For more guidance please see new resume guidance.
   • If your resume includes the below listed content, it will not be used to make an eligibility/qualification determination, and you will not be considered for this vacancy.
     • Classified or government sensitive information
     • Social Security Number (SSN)
     • Photos of yourself
     • Personal information, such as age, gender, religious affiliation, etc.
2. Mil Form 174 Mil Form 174 is required. Applications without the Mil Form 174 will not be considered
   • If you do not have prior military service, please indicate so on the form. (This position requires Military membership in the Washington State Air National Guard).
3. Other support documentation (optional or required based on the vacancy announcement)
   • Cover Letter
   • DD-214
   • SF-50
   • Transcript (s)

***For current Guard/Reserve members, please document your military work experience as follows: (You may adjust the format, so that you do not exceed the two (2) page resume limit, as long as your resume clearly reflects your military employment history.)

List month joined (to/from) based on your enlistment contract (DD4) or (Oath) for Officers. If you have gaps in service, list them separately.
Example:04 Sep 2019 to 03 Sep 2023
Washington Air National Guard
Traditional Member
20 hours per month
POSITIONS TITLE MOS/AFSC
Personnel Superintendent 3S091
Duties

Military Orders During this period: (list multiple periods if everything else is the same: Order Type, Duties, & Purpose)
04 Nov 2019 to 03 Dec 2019, 40 hours per week
15 Mar 2020 to 14 May 2020, 40 hours per week
Type of Order: ADOS/AT/ST/AGR
Order Purpose:
Duties:

***If there are multiple purposes on a single order (ie. BMT then Tech Training/AIT), list specific periods. Example: Order cover 02 Sep 2020 to 12 Mar 2021:

List 02 Sep 2020 to 01 Nov 2020 as BMT and 02 Nov 2020 to 12 Mar 2021 as Tech Training/AIT

For access to Required Documents please refer to: http://mil.wa.gov/federal-human-resources

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