Secretary Job in Honolulu, HI

Summary

This job is open to

• The public

  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

Major Duties and Responsibilities:

• Provides administrative and clerical support to the MWR Director, Deputy Director and/or equivalent.
• Receives and screens telephone calls and visitors, determines those which can be answered personally, and refers others as appropriate.
• Assembles background materials, reports and statistical data pertaining to meetings, briefings, etc.
• Prepares detail or summary reports of meetings.
• Makes arrangements for meetings including space and time and notifies those who are to attend of the topics to be discussed.
• Reviews incoming and outgoing correspondence for proper format, conformance with procedural instructions, grammar, and typographical accuracy.
• Prepares and types correspondence using established procedures.
• Edits correspondence for correct spelling, grammar, clarity of expression, accuracy and consistency of facts and appropriate tone.
• Reads incoming correspondence, publications, regulations and directives to identify points of interest for the Director and staff.
• Gathers data and compiles reports as needed.
• Establishes and maintains superior's office files.
• Handles matters of a confidential and sensitive nature.
• Makes travel arrangements for Director and prepares travel vouchers and reports.
• Support Purchases and Purchase requests.
• May provide advice to secretaries in subordinate branches concerning such matters as reports and correspondence.
• Maintains the Director's calendar.
• Performs other duties as assigned

Requirements

Conditions of Employment

• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must provide proof of U.S. Citizenship or U.S. National.
• Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• A valid State driver's license is required to operate motor vehicles.

How You Will Be Evaluated

Required Documents

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 01/17/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12650747

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Next steps

Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.

Management reserves the right to consider and make additional hiring selections, for this specific position, from the certified list of eligible candidates within 90 days of the closing date of this job announcement.