Duties
This vacancy announcement will be open from 07/30/2026 to 08/05/2026 or when 50 applications have been received. The vacancy will close on whichever day the first of these conditions are met. If the application limit is reached on the same day the announcement opened, the open and close date will be the same. Candidates are encouraged to read the entire announcement before submitting their application packages.
The Office of Professional and Cultural Exchanges (ECA/PE) seeks a Semester of Service Student Volunteer to support a digital modernization and process improvement project with direct operational impact. The student will research, analyze, and recommend solutions to streamline and consolidate the office’s recurring reporting requirements to senior Department leadership, and other due outs—into a single, integrated weekly exercise. The project will involve mapping current reporting workflows, interviewing State Department officials across ECA/PE’s three constituent offices (Citizen Exchanges, Sports Diplomacy, and International Visitor Leadership Program/U.S. Speaker Program) and identifying best practices for tracking grants and upcoming events. The student will also explore options for developing a user-friendly dashboard to centralize reporting, grant tracking, and event planning, with the goal of leveraging StateChat (the Departments AI system) or similar tools to automate and tailor content to specific reporting formats. The final deliverable will include a set of recommendations and a prototype solution to enhance efficiency, transparency, and cross-office coordination.
About our Office: Professional and Cultural Exchanges includes three offices: the Office of International Visitors and U.S. Speaker Program (V), which implements the International Visitor Leadership Program (IVLP) and the U.S. Speaker Program; the Office of Citizen Exchanges (CE), which comprises three divisions - cultural programs, global leaders, and youth programs; and the office of Sports Diplomacy. These offices support U.S. foreign policy priorities by conducting a broad range of exchanges that engage professionals in the government, non-profit, and private sectors; high school students; and representatives from the cultural and sports communities; and provides expert speakers on the full range of policy topics to embassies and consulates throughout the world.
Requirements
Conditions of employment
Conditions of employment
To participate in this Program, you must:
Must be a U.S. Citizen or U.S National studying in the U.S. or abroad. International students on valid visas may participate if they meet applicable immigration, visa, and agency authorities.
Be enrolled not less than half-time in an accredited trade school, technical or vocational institute, junior college, college, university, or other accredited educational institution for the Spring 2027 semester.
Be in good academic standing as defined by your institution.
Commit to volunteering 8 – 20 hours per week for a minimum of 90 days.
Complete all required onboarding documentation assigned by the Federal agency and your academic institution.
Agree to volunteer. This position is unpaid. No compensation, stipends, or hiring preference will be granted from this work. You may use this volunteer experience to qualify for future jobs you choose to apply for.
Agree to understanding volunteers are not Federal employees.
Must have a minimum GPA of 2.0 out of 4.0 scale.
Qualifications
Applicants will be considered based on their knowledge, skills or abilities related to project needs.
Specifically, applicants should:
Have strong research and analytical skills; Experience with workflow/process mapping and/or digital dashboards preferred; Familiarity with Microsoft Office Suite; experience with data visualization or project management tools (e.g., Excel, Power BI, Tableau, Trello) a plus; Excellent communication skills for conducting interviews and synthesizing findings; Interest in public sector innovation, international exchanges, or program management
Education
To qualify, you must be enrolled not less than half-time in an accredited trade school, technical or vocational institute, junior college, college, university, or other accredited educational institution for the Spring 2027 semester. You also must be in good academic standing as defined by your institution. Attach a copy of your transcripts to your application package for verification.
Students must have a minimum GPA of 2.0 out of 4.0 scale.
Additional information
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
This is an unpaid volunteer experience. Student volunteers are not considered Federal employees for any purpose other than injury compensation and laws related to the Federal Tort Claims Act, and service is not creditable for leave accrual or other employee benefits.
Professional experience: Meaningful project work with clear deliverables, regular supervision and federal mentorship.
Skill Development: Hands-on application of academic knowledge in real-world Federal operations.
Career Exploration: Exposure to Federal missions, workplace culture, and potential career pathways.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by Department of State personnel to determine your eligibility for the position and your application will be forwarded to the project manager for review.
You may preview questions for this vacancy.
Required Documents
- Include any supporting documents that don't fit within another category or are listed in the job announcement.
- Proof of enrollment shows that you are enrolled in a school or training.
- Your resume should include relevant work experience, applicable education and your contact information. For current or previous federal employees, include the pay plan, series and grade.
- See the job announcement for what you should include in the supplemental application.
- Transcripts may support your qualifications for a federal job and can include high school, college or other schools.
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume (two or fewer pages) showing:
• Your work experience to include start and end dates.
• Education information, such as the name of your school and dates of attendance.
• Any knowledge, skills or abilities you’ve gained through education that relate to the project.
2. Proof of current enrollment not less than half-time in a trade school, technical or vocational institute, junior college, college, university, or other accredited educational institution.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.