Senior Advisor for Systems Deployment and Integration Job in Springfield, VA

Vacancy No. DE-12553381-SL-24-QS Department DHS Headquarters
Salary $147,649.00 to $221,900.00 Grade 00 to 00
Perm/Temp Permanent FT/PT Full-time
Open Date 10/22/2024 Close Date 11/6/2024
Job Link Apply Online Who may apply Public
Locations:
Springfield, VA


Summary

This position is located in the Department of Homeland Security (DHS), DHS Headquarters, Management Directorate, Office of the Chief Financial Officer (OCFO), Financial Management Office. The Management Directorate ensures the delivery of effective and efficient business and management services throughout the Department and provides the framework that enables DHS to achieve its mission.

Duties

The Senior Advisor for Systems Deployment and Integration reports directly to the Director, Financial Systems Modernization. As the senior advisor, the incumbent shares with the Director the full scope of responsibility for directing the activities of the organization and, in the Director's absence, possesses various authorities and prerogatives. The incumbent serves as a senior member of the leadership team and shares accountability for the overall planning, implementation, and effectiveness of FSM strategies and initiatives.

Specific responsibilities include:

  • With the Director, the senior advisor plans, organizes, and advises on the activities of the FSM organization. The incumbent provides FSM strategic direction and leadership for the effective and efficient use of financial IT systems and financial systems modernization programs, to include.
    • Advises on the overall acquisition and sustainment of program and project plans, budget, tasks descriptions, and overall earned value management.
    • Monitors acquisition project performance, system testing and configuration, and coordinates all associated deliverables in program deployment.
    • Advises the Director on program management, organizational change management, coordination, communication, and policy and oversight.
    • Interfaces across OCFO, OCIO, and DHS Components and ensures compliance with congressional and other externally generated requirements.
    • Supports the development and implementation of communications and change management strategies and expedites implementation of approved organizational changes.
    • Applies extensive experience in evaluating large, complex organizations and processes for the purpose of advising and identifying opportunities for improvements to testing, deployment, and program management.
    • Serves as a principal advisor to the Director regarding the consolidation and integration of mission-essential enterprise financial, acquisition, and asset management systems. Serves as the expert advisor to the Director on matters related to Financial Systems Modernization.
    • Shares responsibility and oversight for compliance with government-wide cyber security policies (e.g., NIST 800-53), internal controls, solution integration with feeder systems (such as payroll, travel, and logistics), and standardized processes and data management.
    • Plans and advises on complex financial systems and IT projects involving interrelated disciplines and multiple stages of the systems development lifecycle.
  • Developing comprehensive project plans, budget requirements, task descriptions, interagency and service level agreements, and work breakdown structures to accomplish program/project requirements.
  • Advising the Director on program oversight initiatives to include the development and implementation of financial systems, risk assessments while ensuring adherence to cost, schedule, and performance requirements.
  • Advise on tasks related to the coordination of all associated DHS activities related to the Financial Systems Modernization Program and providing financial systems as a service to DHS components. Ensuring consistent execution of systems development lifecycle including acquisition, design, discovery, gap analysis, implementation, migration, and long-term sustainment.
  • Serve on technical and advisory committees; supports special/ad-hoc projects that have a significant impact on the delivery of customer support services.
  • Represent DHS in planning for the installation, implementation, and integration of the system. Leads efforts to define post-implementation support requirements.
  • Developing service level agreements (SLAs) that define requirements and expectations for the delivery of customer support services. Incorporates Business Intelligence into the Financial Systems Modernization program to provide historical, current, and predictive views of financial operations.
  • Coordinating the governance needs of the program including interactions with the Acquisition Review Board and Executive Steering Committee.
  • Represent DHS OCFO in congressional hearings, House and Senate Appropriations Committee Briefings, and Departmental Financial Management or Financial Systems Project briefings.
  • Establish and maintain appropriate working relationships with DHS entities, Components, Office of Management and Budget and other Federal organizations and interagency forums and professional groups. These contacts are with senior IT managers, experts or other personnel having direct influence on policies governing the acquisition, management, and use of IT and Financial Management Systems.
  • Applying comprehensive, expert professional knowledge and understanding of management concepts and practices; life-cycle management policies and procedures; Earned Value Management (EVM), Return on Investment (ROI), cost and resource analysis; and their application to major programs for improving the management of Financial Systems.

Requirements

Conditions of Employment

  • You must be a US citizen to apply for this position.
  • Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/
  • You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs.
  • You must be able to obtain and maintain a Noncritical Sensitive/Secret security clearance.
  • You must submit to a drug test and receive a negative test result prior to appointment to this position.
  • Selectee may be required to serve a one-year probationary period.
  • Selectee may be required to serve a one-year supervisory probationary period.
  • Selectee will be required to complete an OGE 278, Executive Personnel Financial Disclosure form.

Qualifications

You must possess all of the mandatory Technical Qualifications (TQs). These qualifications would typically be acquired through education, experience, and training which reflect progressive development and achievement in leading teams and/or projects for a comprehensive business program in a complex organization. Typically, experience of this nature is gained at or above the GS-14/15 grade level in the Federal service, or its equivalent with state or local government, the private sector or nongovernmental organizations. An individual's total experience and education must demonstrate the ability to perform the duties of the position.

All applicants must show evidence of the following TQs below in order to meet basic qualifications for this position. Please label and include your name on each page. Please give examples and explain how often you used your skills, the complexity of the knowledge possessed, the level of people you interacted with, the sensitivity of the issues you handled managing a large public or private sector organization that administers complex, rules-based benefits or services, etc. It is recommended that you draft your TQ(s) in a word document and then upload into the system. You must address each TQ separately, and you should not exceed two pages per TQ. You are required to respond to all TQs. If you fail to do so, you will be rated as 'ineligible'.

Technical Qualifications (TQs) (Mandatory):

TQ 1:
Demonstrated leadership experience managing federal financial systems and ensuring that such systems are compliant, auditable, cyber secure, and capable of providing the necessary financial information to facilitate decision-making and improving program management.

TQ 2:
Demonstrated experience with managing complex business systems projects involving interrelated disciplines and multiple stages of acquisition and development lifecycle, developing comprehensive project plans, budget requirements, and task descriptions to accomplish program/project requirements.

TQ 3:
Demonstrated experience directing complex, technical, and sensitive financial systems, budget, and fiscal policy programs and briefing senior level officials on problems and causes while developing practical solutions.

You must submit three written TQ narrative statements that clearly and concisely document specialized experience.

Note: Responses to TQs must not exceed 2 pages per TQ, for a total of 6 pages.

Do not enter "Refer to Resume" to explain your answer. Applications directing the reader to search within the application or to "See Resume" are considered incomplete and WILL NOT BE CONSIDERED.

Failure to submit a narrative statement or address any of the TQs is also considered incomplete and WILL NOT BE CONSIDERED. As a result, you will be rated as "INCOMPLETE."

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize any employment offers made to current or former (within the last 5 years) political Schedule A, Schedule C, or Noncareer SES employees in the Executive Branch. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Noncareer SES employee, please indicate this in your resume. Serving in a Schedule A, Schedule C, or Noncareer SES appointment WILL NOT eliminate you from consideration.

Interagency Career Transition Assistance Program (ICTAP) Eligibles: If you have never worked for the federal government, you are not ICTAP eligible. View information about ICTAP eligibility on OPM's Career Transition Resources website. To be considered eligible under ICTAP, you must be placed in the well-qualified category for this position, as described above. In addition, you must submit the supporting documents listed under the required documents section of this announcement.

Veterans, Peace Corps / VISTA volunteers, and people with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above and contact the Servicing Human Resources Office listed at the bottom of this announcement.

Education

This job does not have an education qualification requirement.

Additional information

Permanent Change of Duty Station (PCS) Expenses will not be paid.

Recruitment/Relocation/Retention Incentive may be authorized at Management's discretion.

Background Investigation: To ensure the accomplishment of its mission, the Department of Homeland Security (DHS) requires each and every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully complete a background investigation for Top Secret/ Sensitive Compartment Information clearance as a condition of placement in this Special Sensitive position. This review includes financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U. S. Office of Management and Budget (OMB) and U. S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

Pursuant to Executive Order 12654 and DHS policy, DHS is committed to maintaining a drug-free workplace and, therefore, conducts random and other drug testing of its employees in order to ensure a safe and healthy work environment. Headquarters personnel in safety- or security-sensitive positions are subject to random drug testing and all applicants tentatively selected for employment at DHS Headquarters are subject to drug testing resulting in a negative test result.

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A multi-step process is used to evaluate and refer applicants:

1. Minimum requirements: A minimum qualifications screening will be conducted by Executive Services. Applications will be evaluated based on the quality and extent of accomplishments and experience related to the Mandatory Technical Qualifications (MTQs). This information will be obtained from the application and narrative statements. The narrative statements allow the applicant to describe their background to the position's specific requirements. Failure to provide specific information in each of the narrative statements will result in an applicant receiving a lower rating or disqualification. Minimally Qualified candidates will be referred if all required supporting documentation has been provided to the rating and ranking panel members. Please make sure you answer all questions and follow all instructions carefully. Errors or omissions may affect your evaluation.

2. Rating and Ranking: Eligible applicants will be evaluated by a screening panel composed of a diverse mix of senior executives selected for organizational and/or functional backgrounds relevant to this position. The panel of subject matter experts will review your application and evaluate your qualifications for this position based on the information in your application. Your application will be rated based on the extent and quality of your experience, education, and training relevant to the duties of this position. You are being evaluated under the category rating method. If you are determined to be qualified, you will be placed into the 'Best Qualified,' 'Well Qualified,' or 'Qualified' categories. The panel discusses each application and reaches a consensus on the 'Best Qualified,' 'Well Qualified,' or 'Qualified' candidates.

3. Referral: Only the individuals in the Best Qualified category will be referred to the Hiring Manager/Selection Official for consideration and possible interview. The DHS Executive Resources Board (ERB) will review results and make recommendations on final selections to the appointing authority, where final interviews and reference checks may occur. All information concerning qualifications is subject to investigation. You should expect that we will verify performance, suitability, and security information and consider that information in making employment offers. A false representation may be grounds for non-consideration, non-selection, and/or appropriate disciplinary action.

The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

Required Documents

To apply for this position, you must provide a complete Application Package which includes:

  1. Resume
    • Emphasize your level of responsibility, scope and complexity of programs managed, program accomplishments, policy initiatives undertaken, and the results of your actions.
    • Your resume must show evidence of progressively responsible leadership experience that is indicative of senior executive-level management capability and directly related to the executive core qualifications.
    • Include start and end dates for each position (e.g., month and year; month, day, and year).
    • Your resume must be 5 pages or less.
  2. Technical Qualifications (TQs):
    • Each of the TQs listed in the Qualifications section of the Job Opportunity Announcement MUST be addressed.
    • Number each of your responses with the TQ number you are addressing and provide specific examples of your experience, education and accomplishments that are applicable.
    • Please limit your responses to no more than two pages for each TQ.
Are you a current or former Federal employee? Submit your most recent SF-50, Notification of Personnel Action, which shows competitive or excepted service appointment, tenure group, and salary. If you are applying for a higher grade, please submit the SF-50 showing the highest (permanent) grade ever held, if different from your current grade. Please note: Performance award, Details, and Realignments are not acceptable SF-50s.

Are you a veteran? You must provide acceptable documentation of your preference. The member 4 copy of your DD214 "Certificate of Release or Discharge from Active Duty," is preferable. If claiming 10-point preference, you will need to submit a Standard Form (SF-15), "Application for 10-point Veterans' Preference." If applying based on eligibility under Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. View more veterans' information.

Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
  • Position title,
  • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee),
  • Agency
  • Beginning and ending dates of appointment.
IMPORTANT: Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Please do not submit any additional information not requested above.

How to Apply

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section.

The complete application package MUST be submitted by 11:59 PM (EST) on 11/06/2024.

To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

Click the Submit My Answers button to submit your application package. It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

You are encouraged to apply online. Applying online will allow you to review and track the status of your application. Paper applications and information sent by mail WILL NOT be accepted. If you cannot apply online, you may submit a paper application and the required forms. If you are unable to apply online or need to fax a document you do not have in electronic form, please contact DHSHQSeniorExecutiveServicesTeam@hq.dhs.gov.

DHS is an equal employment employer: Selection for positions will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other differences.

DHS provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us. Decisions on granting reasonable accommodation will be made on a case-by-case basis.

Agency contact information

Quera Smith
Address
Department of Homeland Security Headquarters
OCHCO/HRMS/MS #0170
6595 Springfield Center Drive
Springfield, VA 20598-0170
US
Learn more about this agency

Next steps

Once you submit your application, we will review your experience and qualifications to determine if you possess the required TQs for the position based on the information submitted in your package. Those who meet the qualifications will be referred to a panel of SES members to determine the "best qualified" candidates who will be referred to the selecting official for further consideration.

We will notify you by email at various stages in the process. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information."

If you are selected, we will conduct a suitability/security background investigation.

DHS offers competitive salaries and an attractive benefits package, including: health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include: flexible work schedules; telework; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.

DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Employee Benefits." Disabled veteran leave will be available to any Federal employee hired on or after November 5, 2016, who is a veteran with a service-connected disability rating of 30 percent or more. (https://www.opm.gov/news/releases/2016/08/newly-established-leave-policy-gives-disabled-veterans-more-time-to-address-medical-issues-1/).

Thank you for your employment interest in the Department of Homeland Security!


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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