Senior Management Support Officer, MC-301-4A Job in Washington, DC

Vacancy No. MCC-12620363-24-DPE-DE Department Millennium Challenge Corporation
Salary $117,840.00 to $160,610.00 Grade 13 to 13
Perm/Temp Permanent FT/PT Full-time
Open Date 11/25/2024 Close Date 11/29/2024
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

This position is located within the Office of the Vice President, in the Department of Policy and Evaluation, Millennium Challenge Corporation (MCC).
Although the position is advertised equivalent to GS-13, MCC uses a pay banded system to compensate employees. This position is pay band 4A which is generally equal to GS-13.

This job is open to

Clarification from the agency

All U.S. Citizens.

Duties

The Senior Management Support Officer, serves as confidential assistant to the DPE Vice President (VP) and Deputy Vice President(s) (DVPs) performing a variety of confidential and special assignments, which may require considerable research and contact work to include:

  • Provides substantial administrative support to the VP and DVPs, including serving as back-up timekeeper, answering the phone, filing and task management. Drafts correspondence, proofreads and prepares research reports and analyses, memoranda, charts and other material; receives and helps coordinate responses to requests for information and materials concerning DPE initiatives; prepares correspondence and memos for the VP's and DVP's signatures.
  • Assists in preparation and tracking of the Departments' budget. Assists with the preparation of periodic reports for on the status of expenditures and budget-related matters.
  • Attends and records the minutes of meetings. Follows up to ensure that commitments made at the meetings and conferences are addressed.
  • Plans and organizes events, organizes prepares complex travel itineraries, assisting in the overall travel preparation process for VPs and DVPs.
  • Manages the VP's and DVP's calendars, including monitoring meeting schedules, ensuring logistics of meetings and greeting visitors, reserving space, setting the time to accommodate all, transmitting the agenda and background materials to participants, advising them of topics to be discussed.
  • Interacts with members of the staff, organization, and individuals outside of the corporation ranging from other government agencies, U.S. and Foreign Dignitaries to the general public.
  • Supports country teams in the development and implementation of Threshold Programs. Provides technical and logistical support for team meetings, country missions, management reviews, and special events, working with other MCC divisions or country counterparts as needed.
  • Compiles complex and highly technical information from country teams to prepare timelines, implementation plans, budgets, reports, and narrative and statistical materials needed for on-going division planning and program monitoring and evaluation.
  • Drafts briefing papers, talking points, and background materials on threshold countries and current and closed Threshold Program for MCC's senior management, Board of Directors, and other USG agencies.
  • Contributes to MCC knowledge management and sharing by designing, developing and implementing systems (and databases) to organize, consolidate and share data used routinely to fulfill internal as well as external reporting requirements and maintains a library of documents specific to country projects.
  • Performs other related duties as assigned.

Requirements

Conditions of Employment

  • Must be able to obtain and maintain a federal security clearance
  • Relocation expenses will not be paid
  • More than 1 job may be filled if additional vacancies occur within 120 days
  • Some domestic and international travel maybe required

Qualifications

To qualify for pay band 4A applicants must meet the following:

Qualifying experience for Pay Band 4A includes one year of specialized experience (comparable to the Pay Band 4B or GS-12 or equivalent non-federal experience), which is directly related to the work of this position, and which has equipped the applicant with the knowledge, skills, and abilities to successfully perform the duties of the position. For this position, examples of specialized experience are: performing a variety of administrative support, confidential and special assignments and research for senior staff; preparing briefing papers, talking points, and background materials for senior management; providing technical and logistical support for meetings and special events including events calendars, meeting schedules, travel itineraries, spacing, attendees, etc.; preparing budget requests and tracking and preparing reports on the status of expenditures; and communicating, orally and in writing in order to draft, proofread and edit documents, memoranda, charts, reports, analyses, etc. Note: This experience MUST be well documented within your resume or application.

PART-TIME OR UNPAID EXPERIENCE: Credit may be given for appropriate unpaid and or part-time work. To receive credit you must clearly identify the duties and responsibilities in each position held and the total number of hours worked per week.

A new hire's direct and overall experience are critical factors in determining a salary offer. It is important that your resume fully reflects all of your directly related work experience. Salary offers include three key factors:
- The selectee's directly related experience at the same level as the position.
- The selectee's overall experience in a particular area.
- The salaries of employees in similar positions and with similar levels of experience.

MCC also takes the selectee's skill set into account. Applicants should note that salary offers seldom fall near the upper end of the salary range listed in the vacancy announcement. Salary may be set from the minimum to the midpoint of the salary range of the pay band. In some instances, based on a selectee's extensive experience directly related to the position, salary may be set at or above the mid-point up to the maximum salary for that pay band. See information on MCC base pay ranges and salary structure (https://www.mcc.gov/careers/compensation/).

Additional information

  • RECRUITMENT/RELOCATION BONUS may be authorized for this position. If you are not a current federal employee this position may authorize a one-time Recruitment bonus to be paid over a specified period. Selected individual will be required to a sign service agreement prior to receiving any bonus payments.
  • If you are a current federal employee this position may authorize a one time Relocation bonus to be paid over a specified period. Selected individual will be required to a sign service agreement prior to receiving any bonus payments.
  • Selectee may qualify for credit toward annual leave accrual, based on prior work experience.
  • "The position may be filled by reassignment, change to lower level, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position."
  • Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualification claims will be subject to verification.
  • Pay: Your pay will be set within the range specified in this vacancy announcement and will be based on your qualifications, education, experience, training, and availability of funds.
  • Promotion Potential: If the position is advertised with promotion potential, the selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower pay band level does not guarantee promotion to the full performance level, nor is the promise of promotion implied.
  • DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination.
  • Selectee may be required to complete a Public Financial Disclosure Report (OGE Form 278) or a Confidential Financial Disclosure Form (OGE 450).

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A review of your application and supporting documents will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for the position and to ensure that you have been placed in the appropriate quality category. The HR Office and/or Subject Matter Expert (SME) will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position such as:

  • Oral Communication
  • Schedule Management
  • Technical Competence
  • Writing




You will be evaluated based on Category Rating procedures. Based on the information you provided in your application package, you will be placed in one of three quality categories - Best Qualified, Well Qualified, or Qualified. Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration and may be called for an interview.

If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or experience your category can and will be adjusted to more reflect your abilities, and you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Application of veteran's Preference: Category rating and selection procedures place those with veteran's preference above non-preference eligible within each category. Veterans who meet the eligibility and qualification requirements and who have compensable service-connected disability of at least 10 percent are listed in highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#GS-PROF-OCCUPATIONS

Required Documents

The following documents must be received by the closing date of this announcement:

  • Resume - Applicants MUST utilize resumes created using the USAJOBS-formatted Resume Builder (http://www.usajobs.gov/Help/how-to/account/documents/resume/build/
  • If you are displaced Federal employee, you may be entitled to receive special priority consideration under the Interagency Career Transition Assistance Program (ICTAP) or Career Transition Assistance Program (CTAP). View information about ICTAP eligibility on OPM's Career Transition Resources website. To be considered eligible under ICTAP or CTAP, you must be placed in the "well-qualified" category for this position, as described above.
  • Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate) to validate your claim. For more information regarding eligibility requirements, please go to: www.fedshirevets.gov/job/vetpref/index.aspx.
  • If you are eligible for Special Appointment eligibility (e.g., 30% compensable veteran, individuals with disabilities, former Peace Corps or other noncompetitive eligibility candidates.) requires submission of supporting documentation. For more information visit: http://www.opm.gov/employ/students/fedhire.asp#authorities, http://www.usajobs.gov/ei/individualswithdisabilities.asp,http://www.opm.gov/disability
  • If you are a current or former political appointee (Schedule A, Schedule C, Non-career SES or presidential appointee employee), you must submit a copy of a your SF-50, along with a statement that provides the following information regarding your most recent appointment (position title, type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee, agency, beginning and ending dates of appointment, etc.).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

  • Candidates MUST use USAJOBS-formatted resume using Resume Builder to apply to this position and to ensure that you have submitted a complete application. For tips on preparing your resume see: (https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include).
  • To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Once your application is ready, you'll be sent from USAJOBS to the application system. Follow the prompts to complete your application and the occupational questionnaire. Please ensure that you click the Submit My Answers button at the end of the process.
  • Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account at www.usajobs, select Application Status, and click on the more information link under the application status for this position. To verify uploaded documents have been processed, please wait to ensure they have cleared the virus scan.
  • The complete Application Package must be submitted by 11:59 PM (EST) on 11/29/2024.

Agency contact information

MCC HR-Applications
Address
Department of Policy Evaluation - DPE
1099 - 14th Street NW
Washington, DC 20005
US
Learn more about this agency

Next steps

Upon receipt of the online questionnaire, you will receive an acknowledgement email that your submission was successful. We will assess your experience and transcript(s) (if appropriate), identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interview. We will notify you by email after each of these steps has been completed. We expect to make a final job offer within 40 days after the deadline for applications.

By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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