Space and Facilities Administrator Job

Vacancy No. 21-18 Department U.S. Courts
Salary $53,150.00 to $104,735.00 Grade 27 to 28
Perm/Temp Permanent FT/PT Full-time
Open Date 8/5/2021 Close Date 8/4/2022
Job Link Apply Online Who may apply Public

Job Description (Please follow all instructions carefully)
  • Accepting applications
  • Open & closing dates

    Opening and closing dates 08/05/2021 to 08/04/2022

  • Service


  • Pay scale & grade

    CL 27 - 28

  • Salary

    $53,150 to $104,735 per year

  • Appointment type


  • Work schedule



1 vacancy in the following locations:

  • Cincinnati, OH
  • Columbus, OH
  • Dayton, OH
Relocation expenses reimbursed


Telework eligible


This job is open to
  • The public

    U.S. citizens, nationals or those who owe allegiance to the U.S.

Clarification from the agency

This posting is for one vacancy with three possible locations.

Announcement number


Control number


  • Duties
    Duties Summary

    The Space & Facilities Administrator has district wide responsibilities for the management and oversight of Space & Facilities projects initiated by the Court or General Services Administration (GSA).

    Learn more about this agency

    The incumbent advises unit executives and judges regarding design, construction, building operations, occupancy of construction projects, and ongoing facility maintenance. Responsibilities include understanding and adhering to guidelines, policies, procedures, and internal controls related to space and facility projects and building maintenance. This position reports to the Chief Deputy Clerk. Typical work hours are 8:30 a.m. to 5:00 p.m. and regular work travel within and outside of the District will be required.


    Management and Oversight of Space & Facilities Programs and Projects:

    • Prepare project scope, budget, and schedules to guide specifications and procurements. Review specifications, analyze cost estimate, negotiate fees and costs, and resolve issues from project design through completion.
    • Coordinate activities of agencies and vendors to ensure projects are completed on time and within budget. Conduct planning and update meetings as necessary. Ensure all parties are advised of project requirements and changes.
    • Perform cost evaluation and control at each step of the project to ensure budget is adhered to and project remains within the scope of stated objectives.
    • Create move coordination plans and serve as move coordinator.
    • Oversee and serve as point of contact for district rent matters. Track and monitor billing, verify technical aspects and accuracy of changes.
    • Serve as liaison with the AO Space & Facilities Division, the Circuit Executive's Office, GSA, federal agencies, and contractors.
    Coordination of Routine and Cyclical Maintenance, Repairs and Renovations:
    • Prepare annual maintenance plans and cost estimates.
    • Serve as custodial officer for furniture items and ensure master property list is current.
    • Work with contracting officers to develop scope of work and estimates for Reimbursable Work Authorizations (RWAs).
    Coordination of COOP, emergency preparedness, and safety/security programs and activities:
    • Serve as central resource for contingency plans and emergency preparedness. Coordinate with IT and senior management on the use of emergency notification systems.
    • Establish and maintain contacts with U.S. Marshals Service (USMS), Federal Protective Services(FPS) and other national and local law enforcement and emergency management agencies.
    • Ensure adequate supply of emergency equipment. Maintain shelter-in-place zones. Maintain floor warden rosters. Schedule building evacuation, shelter-in-place, and active shooter drills. Monitor drills and identify areas for correction, address through changes in procedures and/or training.
    • Provide training for cardiopulmonary resuscitation (CPR), first aid, and automated external defibrillator (AED) for all locations.
    • Serve as a Member of the Building Security Committee in each seat of Court.
    • Other duties as required.

    Travel Required

    Occasional travel - 50%

    Supervisory status


    Promotion Potential

    28 - Appointment at CL-27 has future promotion potential to CL-28 without further advertisement.

  • Requirements
    Requirements Conditions Of Employment

    A commitment to public service is essential. Visit the U.S. Courts website for citizenship requirements

    Positions with the United States Courts are considered "at will" and are not subject to the employment regulations of competitive service. Positions in the Federal Judiciary are excepted service appointments, are considered "at will" and can be terminated with or without cause.

    The applicant selected will be subject to an FBI background check and continued employment contingent upon favorable suitability determination. A negative finding from the background check may result in termination of employment. Employees are subject to the Judicial Code of Conduct for Judicial Employees.

    All information provided by applicants is subject to verification. Applicants are advised that false statements or omission(s) of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment or dismissal after being employed.

    The Federal Financial Management Reform Act requires direct deposit of federal wages.

    JUDICIARY SPECIFIC QUALIFICATIONS: For current Judiciary employees, promotion to or placement at;
    • CL 27, Two years of specialized experience, including at least one-year equivalent to work at the CL-26.
    • CL 28, Two years of specialized experience, including at least one-year equivalent to work at the CL-27.
    A commitment to public service is essential. Visit the U.S. Courts website for citizenship requirements

    GENERAL EXPERIENCE: Advanced use of and experience with Microsoft Windows and Office products and standard project management applications. Experience in the review and analysis of construction documents and cost estimates. Critical thinking, attention to detail, analytical skills. Must be able to communicate effectively with team members regarding collaborative tasks. Excellent organization skills with the ability to multi-task, prioritize, follow through, and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills. Ability to adjust priorities quickly as circumstances dictate.

    PREFERRED QUALIFICATIONS: Undergraduate degree in Facility Management, Project Management, Business, or related field and experience working in a legal/and or court environment.

    Please read the "Qualifications" section.

    Additional information

    The U.S. District Court for the Southern District of Ohio is an Equal Opportunity Employer and Values Diversity in the workplace.

    How You Will Be Evaluated

    Please read the "Next steps" section for more information.

    Background checks and security clearance
    Security clearance


    Drug test required


  • Required Documents
    Required Documents

    Qualified applicants must submit an applicant packet which includes: a letter of interest, a current/detailed resume, and an Application for Judicial Branch Federal Employment - Form AO 78 (2/20), available on the court website (

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

  • How to Apply
    How to Apply

    Qualified applicants should upload their documents using our HR Employment Application System located at:

    HR Employment Application System

    Note: This system will not let you continue without uploading all documents.

    If you fail to provide these documents, your application package will be considered incomplete and will not be considered any further.

    Travel and relocation expenses will not be reimbursed.

    Agency contact information Human Resources Human Resources

    US District Court, Southern District of Ohio
    100 East Fifth Street
    Room 103
    Cincinnati, OH 45202
    Learn more about this agency


    The Southern District of Ohio covers a broad geographic area encompassing forty-eight urban and rural counties from just north of Columbus south to the Ohio River. The District is comprised of over 260 individuals including twenty-five Judicial Officers, as well as Chambers staff, Clerk's Office staff, U.S. Probation Office's staff and U.S. Pretrial Services Office's staff, located in the Cincinnati, Columbus and Dayton Courthouses.

    Next steps

    The U.S. District Court reserves the right to amend or withdraw any job announcement without written notice to applicants. The District reserves the right to conduct interviews at any time prior to or after the closing date for receipt of applications. Only applicants selected to receive an interview will be notified by phone or e-mail.

    In the event a position becomes vacant in a similar classification, within a reasonable time from the original announcement, the Clerk of Court may elect to select the next top-rated candidate from those who applied for the initial announcement without re-posting the position. This job announcement may involve filling more than one position described herein.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.