Sponsorship Advertising and Publicity Assistant Job in Randolph AFB, TX

Vacancy No. 25-9PFSK718267 Department Air Education and Training Command
Salary $20.00 to $22.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Part-time
Open Date 1/29/2025 Close Date 2/7/2025
Job Link Apply Online Who may apply Public
Locations:
Randolph AFB, TX


Summary

This position will be assigned to the JBSA Randolph Marketing Office located in Joint Base San Antonio, TX.

This is a regular part-time category position with guaranteed 20 hours per week. May work up to 34 hrs./wk.

Employees appointed to a regular category position are eligible for benefits.


This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

The purpose of this position is to manage and execute the publicity program for JBSA-Randolph activities and to manage the staffing and execution of sponsorship and advertising agreements. Researches potential sponsors/advertisers and provides data to Sponsorship Coordinators. Reviews applicable regulations and directives to determine appropriate actions to take or recommend. Prepares commercial sponsorship and advertising contracts, assembles all contract requirements and staffs the sponsorship/advertiser packages to approval signature. Maintains individual files on all sponsors/advertisers and the tracking spreadsheets to ensure al! required staffing and coordination is accomplished for all agreements. Ensures all payment for sponsorship/advertising is received prior to the execution of the contracts. Gathers, monitors, and maintains data to input into the automated system and completes reports about sponsorship/advertising and responds to all inquiries. Helps develop the marketing plan to ensure adequate recognition of all sponsors/advertisers and ensures all aspects of the contracts are complied with. Assists with the development of marketing strategies, event publicity and promotions, and customer engagement strategies Serves as the Marketing and Publicity branch focal point for collection and dissemination of Force Support Squadron program information. Conducts briefings, prepares slides and handout materials for presentations. Acts as ambassador for FSS; research new avenues for sharing information about FSS programs and events and establishes new lines of communication with the untapped resources. Ensures signage and other posted media within FSS activities are compliant with FSS leadership guidelines and standards. Proofs all work orders prior to completion. Responsible for distribution of JBSA magazines and all publicity to all FSS activities and mission partners. Acts as the focal point for promotion of current events and customer service. May operate a government vehicle to include truck, sedan, golf cart etc.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12680166

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.
  • This position requires the incumbent to have resided in the United States for 3 years and reside in the commuting area of the vacancy location.
  • This position has been identified as a Test Designated Position (TDP). The incumbent of this position will be subject to and must consent to a pre-employment and random drug testing.
  • This position requires shift work to provide coverage on evenings, weekends, holidays or special situations.
  • Must have a valid driver's license.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 02/07/2025

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
Experience using Microsoft Office software such as Word, Excel, and PowerPoint are required. Experience with the principles and practices of marketing, public relations, commercial sponsorship and advertising, military recreation and morale, welfare, and recreation business operations is highly desirable. Experience with Air Force Regulations concerning Force Support activities; their operation and the impact sponsorship and advertising would have on the organization is also highly desirable. Must have experience in written and oral communication techniques to explain, justify, and complete all required staffing paperwork. Must have experience in working under timelines and rigid deadlines and with working with various types of managers, public affairs, and media personnel. Experience with Adobe applications (In-design, Photoshop. etc.) and Associate Press Writing Guidelines is desired.

Knowledge, Skills and Abilities (KSA's): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Experience using Microsoft Office software such as Word, Excel, and PowerPoint.
2. Experience with the principles and practices of marketing, public relations, commercial sponsorship and advertising, military recreation and morale, welfare, and recreation business operations.
3. Experience with Air Force Regulations concerning Force Support activities operation, sponsorship and advertising.
4. Experience in written and oral communication techniques.
5. Experience in working under timelines and rigid deadlines and working with various types of managers, public affairs, and media personnel.
6. Experience with Adobe applications (In-design, Photoshop. etc.) and Associate Press Writing Guidelines.

**NOTE: Those qualified applicants who meet both the minimum qualification requirement(s) and highly preferred criteria(s) will be considered best qualified for this position and will be referred to the selecting official(s) first for consideration. All other applicants will be referred as needed and requested by the selecting official(s).

**Reminder to Applicants: Your experience has to be clearly identified in your resume in order to receive consideration. If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position.(Format example: Employer name, position title, beginning and ending dates of employment, with summary of duties, etc.)

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

  • Individual must fully meet qualification/eligibility/background requirements for this position.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement..
  • Male applicants born after December 31, 1959 must be registered for Selective Service.
  • Direct deposit is required.
  • Satisfactorily complete an employment verification (E-Verify) check.
  • A probationary period may be required.
  • Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
  • Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
  • Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
  • Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.

Required Documents

Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:

  • Resume


Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript


As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 02/07/2025 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.

It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant

To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

Agency contact information

JBSA Randolph NAF HR Office
Address
JBSA Randolph Marketing Flight
802 FSS/FSCN
415 B Street East, Bldg 598
Randolph AFB, TX 78150-4424
US
Learn more about this agency

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


© 2006-2025, exclusive of U. S. government job opportunity announcements