Clarification from the agency

Internal to an Agency = Open to current permanent ODNI employees Federal Employees = This detail opportunity is for current competitive and excepted service employees only. If you are not a current federal civilian employee you will not be eligible for this position. ODNI Joint Duty Assignments do not apply to members of the Military service or contractors. Applicants from federal agencies may be considered for this position as a reimbursable detailee, if endorsed by the employing agency.

Major Duties and Responsibilities:

Oversees, administers, coordinates, integrates, and evaluates the efforts of administrative operational areas to identify specific requirements and to plan and schedule for actions needed to meet those requirements;

Conducts a wide range of complex administrative functions to support senior leadership and management officials within the ODNI;

Advises senior leadership on administrative matters relating to the accomplishment, coordination, integration, and synchronization of a variety of substantive staff actions, events, and other related assignments;

Provides information on continuing, current, and proposed actions, programs, and plans;

Integrates organizational actions, events, and activities to facilitate effective management of subordinate elements;

Initiates and ensures effective communication, coordination and follow-up actions with subordinate elements;

Provides technical advice to the staff on administrative issues at all levels of the ODNI;

Ensures internal procedures are current and do not conflict with other established regulations;

Keeps abreast of new policies, procedures, regulations, directives and develops, recommends and issues adequate instructions to subordinate elements for proper implementation;

Coordinates, monitors, and evaluates activities concerning administrative issues;

Participates in and leads administrative working groups to plan and develop internal strategies to address administrative issues and concerns

Interacts and collaborates with a variety of personnel to make decisions on administrative issues;

Initiates and ensures effective communication, coordination and follow-up actions with subordinate elements;

Receives and reviews all incoming correspondence documents and taskings directed to the office;

Orders and/or approves purchase of required material or services and maintains positive control of accountable items;

Maintains calendars and schedules;

Receives and screens routine telephone calls and greets visitors;

Makes travel arrangements, such as scheduling transportation, making hotel reservations, and preparing travel orders and vouchers based on general travel intentions, known preferences of the traveler, and in accordance with appropriate travel regulations;

Serves as a liaison between the organization executive manager and their subordinate managers to coordinate special projects and tasks;

Relays directions and tasking, and coordinates replies and responses;

Collaborates with action officers to maintain status, to assure timely completion of tasks, and to identify any follow up actions;

Conducts research and analysis of basic administrative issues and provides information and material to support recommendations needed for decision-making and passes on to senior management;

Prepares situation reports to summarize conclusions for management review;

Coordinates correspondence, memos, information papers, and desk notes as needed to support the division or office; and provides quality control for all materials;

Analyzes customer requirements and future needs to determine solutions based on detailed understanding of organizational processes and customer needs, routes customer to the appropriate point of contact;

Attends senior level meetings to provide status reports concerning budget needs for successful facilities maintenance and administration;

May request supplies, equipment, and services for the office; maintains and monitors expenditures for all supplies, equipment, and impress funds;

May support admissions and/or registrar requirements;

Performs other duties, as assigned.

Conditions of employment

Must be a current permanent ODNI employee OR must be a current permanent Federal employee with supervisory approval to apply to the Joint Duty Assignment (JDA). JDA applicants must be currently at the grade level specified in the advertisement. No temporary promotion opportunities will be granted for this position. The program does not apply to members of the Military service or contractors.

Joint Duty applicants may be considered for this position as a reimbursable detailee, if endorsed by the employing agency. Joint Duty applicants must have a current TS/SCI clearance with polygraph or have the ability to obtain one. The ODNI does not conduct polygraphs or provide security clearances for detailees.

FREE RESPONSE ESSAY QUESTIONS

All applicants must answer the following four short, free response essay questions. The responses cannot exceed 200 words per question. By submitting your responses to the following questions, you certify that you are using your own words and did not use a consultant or AI (such as a large language model [LLM]).

1. How has your commitment to the Constitution and the founding principles of the United States inspired you to pursue this role within the Federal government? Provide a concrete example from professional, academic, or personal experience.
2. In this role, how would you use your skills and experience to improve government efficiency and effectiveness? Provide specific examples where you improved processes, reduced costs, or improved outcomes.
3. How would you help advance the President's Executive Orders and policy priorities in this role? Identify one or two relevant Executive Orders or policy initiatives that are significant to you and explain how you would help implement them if hired.
4. How has a strong work ethic contributed to your professional, academic or personal achievements? Provide one or two specific examples and explain how those qualities would enable you to serve effectively in this position.

Qualifications

Mandatory Requirements:

Extensive knowledge of the IC mission, organization, roles, and responsibilities.

Demonstrated ability of exemplary communication skills, both written and oral, and demonstrated ability to produce clear, logical, and concise products.

Demonstrated analytical and critical thinking skills, including the demonstrated ability to think strategically and identify needs, requirements, and develop recommendations.

Demonstrated ability to work independently and collaboratively as a team member, and proactively manage competing priorities under strict deadlines.

Demonstrated ability of exemplary interpersonal skills and demonstrated ability to build and sustain professional networks across organizational boundaries to exert influence.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

You must submit the supporting documents listed under the required documents section of this announcement. We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you are among the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview.

A complete application package must include:

a. RESUME: Resumes must be no longer than two (2) pages in length. Resumes longer than two (2) pages will be removed from consideration. Applicants are encouraged to carefully review the vacancy announcement, particularly the MDRs, and construct their resume to highlight their most significant experience and qualifications relevant to this job opportunity. You must ensure the resume contains all of the required information and you organize it so we can associate the following information for each experience/position: job title; name of employer; beginning and ending dates of employment (month/day/year format), and hours worked per week. We will assume full-time unless otherwise stated. Additionally, include a detailed description of job duties, accomplishments, related skills and responsibilities, to include any supervisory/managerial responsibilities and number of staff supervised (if applicable), and series and grade or equivalent (if a federal position).

b. ESSAY QUESTION RESPONSES: The responses cannot exceed 200 words per question (please see questions in the Requirements section above). By submitting your responses to these questions, you certify that you are using your own words and did not use a consultant or AI (such as a large language model [LLM]).

c. COVER LETTER: Applicants must submit a professional narrative as a supplement to the resume to elaborate on their qualifications and previous work performed.

d. POSITION NUMBER: Reference the announcement number in the subject line on each document submitted.

e. CURRENT SF-50: Federal Government employees must provide your official most recent SF-50 (i.e., dated within the last 52 weeks from the closing date of this vacancy announcement.) SF-50, "Notification of Personnel Action" is used to verify to verify current federal status, position, title, grade, and organization of record. If your SF-50(s) does not provide the information needed to make a final determination for qualification, you will be found ineligible for the position.

f. WRITTEN ENDORSEMENT: Applicants from federal agencies must provide written endorsement from the employing agency concurring with the detail.

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

Next steps