Summer Programs Administrative Assistant Job in Naval Academy, MD

Vacancy No. 25-004 Department Commander, Navy Installations
Salary $24.00 to $26.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Part-time
Open Date 12/31/2024 Close Date 1/14/2025
Job Link Apply Online Who may apply Public
Locations:
Naval Academy, MD


Summary

Daytime 7-hour shifts, scheduling between 0-40 hours per week, following seasonal needs in support of the academic year. Possibility of evenings or weekends in June to support events.

JOB SUMMARY
The purpose of this position is to provide administrative support to the Strategic Outreach division of the Naval Academy Office of Admissions. Primary duties will focus on our summer programs, with additional assigned duties related to our academic year programs.

This job is open to

Clarification from the agency

US Citizenship is required in order to obtain the necessary Tier 3 Non-Critical Sensitive security clearance.

Duties

The Summer Programs Administrative Assistant will work for the Plans and Programs Coordinator in support of the USNA's Office of Admissions Summer Programs.

  • Works with Plans and Programs Coordinator to maintain legal release forms for applicable programs.
  • Manages the online payment module to include oversight of information between systems for all transactions.
  • Provides customer service to program participants to include, but not limited to program email traffic, speaking with program prospects and/or their parents via phone, processing refunds, solving payment discrepancies and assisting with technical issues (applications, payments, etc.)
  • Assists, as necessary, with customer service and program execution for Candidate Visit Weekends and Operation Information.
  • Provides general support to the Admissions Staff, Plans and Programs Coordinator, STEM Coordinator, and Director of Strategic Outreach.
  • Performs other related duties as assigned to support programming under Plans and Programs.

Requirements

Conditions of Employment

  • See Duties and Qualifications.

Qualifications

QUALIFICATIONS & REQUIREMENTS
Applicants who meet the qualification requirements will be further evaluated to determine the extent to which their education, related experience, training, awards, and supervisory appraisal demonstrate they possess the desired knowledge, skills, and abilities (KSAs).
  • Must obtain and maintain a secret security clearance - requires 18 years of age
  • Males born after December 31, 1959 must be registered for Selective Service
  • Verification of employment eligibility in the United States is required
  • One-year probationary period
  • U.S. Citizenship is required for Tier 3 Positions

KNOWLEDGE, SKILLS and ABILITIES (KSAs) for this position are as follows:
**Responses must be included on the KSA portion of the online application**
  1. Incumbent must have a two-year college degree or higher; or equivalent administrative or college admissions experience. A degree in business administration, office administration, education, educational admissions or financial aid preferred.
  2. Incumbent must be proficient with Google Suite and Microsoft Office Suite. Experience with Docusign (or similar software), Salesforce, and/or Constituent Relationship Management (CRM) Systems is preferred.
  3. Incumbent must have strong social skills, and the ability to establish and maintain effective relationships with applicants, students, and other stakeholders.
  4. Incumbent must be organized and proficient at multitasking.

Education

Incumbent must have a two-year college degree or higher; or equivalent administrative or college admissions experience. A degree in business administration, office administration, education, educational admissions or financial aid preferred.

Additional information

Note: Failure to provide the required information may result in loss of consideration for the position and elimination from the selection process. Please be advised that applications received after the closing date listed above will not be considered. Applications and resumes will not be returned to the applicant.



Some positions have special requirements. In these cases, selection is tentative pending satisfactory completion of said requirements. Applicants may be required to provide proof of education, etc. All selections are contingent on obtaining satisfactory employment reference checks.

We are an E-verify participant. Please be informed that applicants will be required to submit a federal government background check.
As a condition of employment, the selectee will be required to participate in direct deposit/electronic fund transfer as specified in the negotiated agreement.

Occupants of this position must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct.

DON is an EEO employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation or other non-merit factor.

Reasonable accommodations are provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the office that is collecting the applications. The decision on granting reasonable accommodations will be on a case by case basis

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants who meet the qualification requirements will be further evaluated to determine the extent to which their education, related experience, training, awards, and supervisory appraisal demonstrate they possess the desired knowledge, skills, and abilities (KSAs).

Required Documents

Review "Additional Information"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the Naval Academy Business Services website: https://www.usnabsd.com/about/careers/

Online Application:https://www.usnabsd.com/about/careers/application-for-federal-employment-of-612/

Agency contact information

US Naval Academy NAF HRO
Address
US Naval Academy NAF HRO
181 Wainwright Road
Annapolis, MD 21402
US
Learn more about this agency

Next steps

All applicants must submit an application via the https://www.usnabsd.com/about/careers/website, and will receive an email confirming submission.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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