Supervisory Administrative Officer Job in Washington, DC

Vacancy No. EAC-12612736-25-CEB Department Election Assistance Commission
Salary $117,962.00 to $157,982.00 Grade 00 to 00
Perm/Temp Permanent FT/PT Full-time
Open Date 11/19/2024 Close Date 12/31/2024
Job Link Apply Online Who may apply Public
Locations:
Washington, DC


Summary

As the Supervisory Administrative Officer (AO), the incumbent shall oversee the delivery of effective administrative, logistical, and all other support services to ensure adequate support is provided for EAC's operations in accordance with USG regulations and EAC policies.

Duties

The incumbent of this position will serve as the EAC's primary administration official, with supervisory responsibility and oversight for the program areas of space and facilities management, and travel management, micro-purchases, support services, emergency preparedness, health and safety, events management, and miscellaneous administrative programs and services. The incumbent has responsibility for the day-to-day management and supervision of workflow and business processes to ensure operational tasks are completed properly, timely, and per customer service standards. The incumbent serves as a member of the management team and participates in the decision-making process and is accountable for solving EAC administrative management issues. The job is expected to perform occasional work-related travel.

The supervisory AO position is located within EAC's Office of Chief Financial Officer, Administration Team, and the incumbent is responsible for providing first-line supervision and leadership for assigned subordinates.

The position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

For a full list of Duties and more information, please visit: https://www.eac.gov/about/careers.

Requirements

Conditions of Employment

  • Candidates should have at least 5 years of federal experience.
  • Candidates must meet all qualifications prior to the closing date of this announcement.
  • Candidates must be a US Citizen.
  • This position is subject to a (1) year probationary period.
  • The Supervisory Admin Officer is expected to be in the office 4-5 days p/week.

Qualifications

GENERAL COMPETENCIES

Interpersonal Effectiveness: Skill in responding appropriately to a diversity of groups and individuals in a variety of challenging situations. Demonstrated ability to be tactful and to treat others with respect. Skill in developing networks, achieving cooperation, and collaborating with others when appropriate.

Communications: Delivers clear, effective communication and takes responsibility for understanding others.

Attention to Detail: Ensures information is complete and accurate; follows up with others to ensure that agreements and commitments have been fulfilled.

Customer Service: Demonstrates a commitment to public service; serves and satisfies internal and external customers; holds self-accountable for quality outcomes.

Teamwork: Works with and helps others to accomplish objectives.

Familiarity with Federal regulations. Ensure that the work and contractor oversight comply with federal laws, regulations, and agency-specific policies (e.g., safety regulations, environmental standards), and contract management processes.

TECHNICAL COMPETENCIES
  • Expert knowledge of Federal administration practices relative to Agency operations.
  • Expert knowledge of Federal travel regulations as required to facilitate the travel process.
  • Knowledge of analytical and evaluative methodology to gather data and make in-depth evaluation and analyses of situations, issues, and programs; possess skills to recommend solutions that are unique and outside the scope of current practices and guidelines as needed.
  • Knowledge of capabilities and limitations of various software packages (e.g., Microsoft Windows, SharePoint, Calendar, Microsoft Word, Access database management, PowerPoint and Microsoft Excel) to create and revise a wide range of documents, automated records, databases, and slides.

Education

This job does not have an education qualification requirement.

Additional information

You must submit all required information by the closing date. If required materials are not received, your application will be evaluated solely on the information available. Consequently, you may not receive full consideration or may not be considered eligible.

The materials you send with your application will not be returned. Send only those materials needed to evaluate your application.

If you use public transportation, part of your transportation costs may be subsidized.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In describing your experience, please be clear and specific. We will not make assumptions regarding your experience.

1. Eligibility and Minimum Qualifications
We will review your submitted resume and documents to determine if you meet the eligibility and minimum qualification requirements. You will be rated as ineligible if you are outside of the area of consideration (i.e., who may apply) or your application is missing any required documents. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated or falsified your qualifications, education, eligibility claims, and/or experience, this is cause for disqualification. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

2. Referral and Selection
If you are found to be amongst the most highly qualified applicants, you will be referred to the selecting official. As part of the assessment and selection process, the selecting official may invite you to participate in a structured interview.

The U.S. Election Assistance Commission performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

Required Documents

Please read the "How to Apply" section.

How to Apply

Applicants must submit their application package via email to: resumes@eac.gov.

Please include the job title and announcement number in the subject line of the email. You must submit your application package by email to the resumes@eac.gov mailbox. You will not submit your application package through the USAJOBS portal.

Your application package must be received by the closing date of the announcement and must include the following:

1. Resume

  • For current or former federal employees, you must submit a copy of:
    • your last Notification of Personnel Action (SF-50) showing your position, title, series, grade and eligibility.
    • your most recent performance appraisal. If you do not have a recent performance appraisal, please explain why you do not have one.
2. Cover letter is optional.

Agency contact information

Human Resources
Address
US Election Assistance Commission
633 3rd Street, NW
Suite 200
Washington, DC 20001
US
Learn more about this agency

Next steps

Once online application packages have been submitted (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. Candidates referred for an interview will be notified and be contacted directly by the Office of Human Resources.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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