Supervisory Administrative Officer

Clarification from the agency

This position is open to only CURRENT LAS VEGAS VA EMPLOYEES. The 2-page resume requirement applies to this position.

The AO serves as official liaison on administrative matters concerning the Dental Service, keeps abreast of matters affecting the hospital so the Dental Service can respond appropriately, prepares Dental Service and appropriate hospital reports, and provides input on administrative issues to clinical staff. The AO serves as the Dental Service point of contact on HR administrative matters, coordinates Dental Service's ADP program, and serves as Contracting Officer's Representative (COR) for dental contracts.

Duties include, but may not be limited to the following:

• Responsible for the execution of HR administrative management responsibilities related to accomplishment of the mission.
• Provides recommendations, information, and guidance to Dental Service staff concerning basic procedural, policy, and regulatory requirements related to HR such as staffing, classification, career advancement, benefits, awards, and Employee and Labor Relations (ER/LR).
• With prior communication and approval of the Dental Service Chief, the AO acts as a facilitator on individual ER/LR issues such as discipline, counseling, and leave abuse.
• Informs the Dental Service Chief of potential problems and status of individual cases. In concert with the Dental Service Chief, the AO works with management and union representatives to review, investigate, and recommend solutions to labor-related issues.
• Maintains close liaison with HR staff and refers to complex requests to the appropriate HR department with prior approval from the Dental Service Chief.
• Provides administrative support to the Dental Service Chief on HR-related documents: organizational charts, 6-part folders, position descriptions, functional statements, SF-52 (Request for Personnel Action) forms, Professional Standards Board Action forms, awards, memorandums, and performance appraisals.
• Conducts trend analysis within the Dental Service in HR areas such as awards and staffing, applying established analytical techniques to identify patterns and reconcile discrepancies.
• Develop staffing plans that improve productivity and reduce costs such as overtime, applying established workforce planning and cost analysis methods. Works with the Dental Service Chief to support sound position management principles within the service.
• Conducts management studies of mission, functions, work processes, methods, and procedures to improve current operations and practices, using established analytical methods.
• Has broad knowledge of Dental Service management practices, recognizes problems
  that adversely impact Dental Service operations, and assists in resolving these issues.
• Assists the Dental Service Chief with managing operations, staffing, workload, and the dental residency training program.
• Supports dental care access, quality of patient care, and operational efficiency of the Dental Service.
• Attend meetings and conferences as assigned in lieu of the Dental Service Chief and advise the Chief of meeting content and any actions required. Provides guidance to Dental Service staff on upcoming tasks.
• Acts as the Dental Service spokesperson concerning administrative functions with facility management, coordinating information exchange and resolving differences of opinion among managers, employees, and contractors on routine administrative matters.
• Conducts analysis of service functions and work processes involving production standards and workloads to assist in determining staffing requirements.
• Consults management on development and improvement of management methods and procedures for effective utilization of personnel and resources.
• Assists management in identifying resource requirements and potential problem areas.
• Has thorough knowledge of Dental Service functions and coordinates activities to support effective patient care.
• Independently plans and carries out administrative and operational assignments in conformance with agency and facility HR policies and practices, in accordance with the supervisory controls described below.
• Facilitates the continual updating of the Service Policy and Procedures Manual, Disaster Plan, Hazardous Waste Policies, Infectious Control Policies, Safety and Procedure Manual, and Dental Safety Policies.
• Provides administrative support on matters affecting patient care, education, and organizational policy.
• Supports Dental Service's compliance with Joint Commission (TJC) requirements in conjunction with modality-specific managers and the Chief of Dental Service.

Work Schedule: Full-time, Monday-Friday, 0800-1630
Telework: Authorized, Ad Hoc
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Administrative Officer/PD03491-O
Recruitment/Relocation Incentives (Sign-on Bonus): Not Authorized
Position Description #:02149-O
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Basic Requirements:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/29/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one (1) full year of specialized experience equivalent to the GS-7 level in the Federal service that equipped me with the particular knowledge, skills, and abilities to perform successfully the duties of an Administrative Officer, and that is typically in or related to the work of this position. Specialized experience includes interpreting administrative policies, developing local policies, defining administrative requirements, providing substantial input into policies and action plans to ensure compliance with appropriate entities, establishing internal procedures to secure adequate control in terms of deadlines, progress reports, and directives and uses own initiative in developing procedures. Coordinates the personnel management program for service, performing or overseeing all aspects of human resources requirements. Advice on procedures, laws, regulations and policies dealing with workforce diversity, recruitment, merit promotion, employee and labor relations, employee career development, human resources training, and other human resources related activities.
• NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
• OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.
• NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.
• OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the first year or 18 semester hours and specialized experience to meet total experience requirements.
• NOTE: If using education combined with specialized experience to qualify, a copy of your transcript must be submitted with application.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Preferred Experience: Minimum of five (5) years of experience in dental services, including experience directly supervising staff in a clinical support setting. Knowledge and experience with contracts, COR certified, knowledge of community care dental consults and outpatient consults, as well as dental scheduling guidelines

You will be rated on the following Competencies for this position:

• Conflict Management
• Influencing/Negotiating
• Manages Resources
• Partnering
• Planning and Evaluating

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements:
The work requires sitting, standing, bending, and carrying light items such as books and papers. No special physical demands are involved in performing the work. Intermittent travel between campus locations will be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (Schedule A)
• Disability Letter (VA)
• Other (1)
• PCS Orders
• Resume
• Separation Notice (RIF)
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Next steps