Supervisory Contract Specialist Job in Kadena Air Base Okinawa, Japan

Vacancy No. 24-8TFSRC649541 Department Pacific Air Forces
Salary $28.00 to $38.00 Grade 4 to 4
Perm/Temp Permanent FT/PT Full-time
Open Date 11/18/2024 Close Date 11/22/2024
Job Link Apply Online Who may apply Public
Locations:
Kadena Air Base Okinawa, Japan


Summary

About the position: This position is located at the Kadena Resources Management Office on Kadena Air Base, Okinawa, Japan.

This job is open to

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

Duties

Performs purchasing functions for base-level 18th Force Support Squadron Nonappropriated Fund (NAF) Instrumentalities as the NAF Contracting Officer. Designated and authorized by certificate of appointment, is the base authority on NAF purchasing policies and procedures. Interfaces with vendors and buyers to acquire products or services for the 18th Force Support Squadron. Responsible for the development of contracting and sourcing strategies; solicitation, evaluation, negotiation, and award of contracts; oversees and performs the analysis and evaluation of cost or price proposals; administers contracts ensuring compliance with terms and conditions; and develops and provides business solutions to day-to-day contractual challenges. Negotiates contracts with a vendor or bidder and clarifies contract stipulations concerning the bid. Provides NAF purchasing technical guidance and assistance with NAF contracting policy. Responsible for proper selection of contract types and application of purchasing regulations in a wide range of contractual actions. Contracts may require inclusion and administration of supplemental provisions such as advance payments, option clauses, reproduction samples, and cost and price analysis statements. Evaluates offers and responsibility of contractors on the basis of competition, historical costs, reports from auditors or technical specialists; contractor cost breakdowns regarding labor, materials, overhead, or other evaluation criteria; and selection process. Based on analysis of past NAF purchasing trends, determines common-need items purchased frequently to warrant negotiation or "open-end contracts." Determines appropriate method of receiving proposals and solicitations. Prepares solicitation lists and issues requests for quotations. After receipt of quotations, analyzes based on prices, quality, delivery terms, warranties, drawings, specifications, and vendors' past performance. Negotiates with vendors to obtain best prices and terms. Makes awards determined to be in the best interest of the Squadron. Prepares contracts, including appropriate terms, conditions, and specifications; selects appropriate clauses and provisions. Performs supervisory responsibilities such as management of staff, recruitment, and training of personnel. Assigns work based on priorities and deadlines; consideration of the difficulty and requirements of assignments; and the capabilities of employees. Reviews work of subordinates for completion and adherence to established policies. Provides direction and continuous feedback on strengths and weaknesses and holds employees responsible for satisfactory completion of work assignments. Delivers and advocates recognition for employee's performance and contribution, using the full range of honorary and monetary awards. Coordinates with legal and notifies activities of the availability of the commodity. Uses purchasing regulations and directives; provides analysis of purchasing procedures for routine and non-routine services and supplies. Determines purchasing procedures for all base NAF Force Support activities and requires technical knowledge of the specialized and non-routine supply equipment and services needed for the squadron. Reviews purchase requests for capital expenditures and major supply purchases; evaluates requests for current funds availability required for work order approval; ensures accuracy and completeness of items; determines reasonable lead time of purchasing sources; and approves brand-name justifications. Determines purchasing authority such as in-house, base contracting, or AFNAF Purchasing Office (AFNAFPO). Enters required solicitation documentation into the Internet-based Purchasing System (IBPS). Uses IBPS to submit requests for quotes and process awards; completes receiving reports and closes contracts. Administers contracts for compliance. Meets with representatives of both NAFI and industry for deficiencies, negotiate changes and resolve differences. Analyzes claims, reviews costs, terminations and inventories. Effects reprocurement actions if necessary. Performs other related duties as assigned.
If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12612948

Requirements

Conditions of Employment

  • This position requires the incumbent to complete a background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 11/22/2024

The Area of Consideration for this vacancy announcement is US Citizens and legal US residents in Okinawa, Japan. Legal US residents must possess a social security number and be citizens of a NATO country. Must be able to provide documentation proving residence status overseas.

  • Business Based Action
  • Family Member Preference
  • Outside Applicant Veteran
  • Spouse/Widow/Parent of Veteran
  • Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:
Must have prior working experience in a Force Support or Services Squadron. Knowledge of arithmetic practices used in business (e.g., discounts and warranties) sufficient to compare prices on recurring types of, procurements, e.g., standard commercial items. Knowledge and skill to apply guideline material by reading and interpreting procurement regulations and technical material, and translating the guidance into specific actions, e.g. assisting in the preparation of solicitation documents. Knowledge of contract administration sufficient to monitor a group of contracts, such as fixed-price with redetermination provisions, cost reimbursement, or contracts with incentive provisions. Knowledge of contract termination procedures sufficient to review and analyze settlement proposals, audit reports, technical evaluations, and subcontractor claims; to recommend or determine allowable costs, profit to be allowed, disposal of Government property, and similar issues; and to negotiate settlements with contractors. Must have responsible administrative, professional, technical, or other work which has provided a general knowledge sufficient to perform the duties of this position. Must have knowledge of various types of contracts and methods of contracting; and knowledge of common business practices relating to contracting principles, policies and procedures. Progressively responsible experience must be evident, or work which requires extensive knowledge of contracting techniques. Must be able to successfully obtain a contracting officer warrant. Must possess basic computer skills, basic word processing procedures and function keys to support office operations and produce a variety of documents such as form letters, entering data into a predefined spreadsheet or database. Must be familiar with Windows software. Skill in typing: a qualified typist is required. Ability to communicate effectively (oral and written). Ability to supervise and lead a team of employees. Incumbent is required to submit a Financial Disclosure Statement, OGE Form 450 (Executive Branch Personnel Confidential Financial Disclosure Report) upon entering the position and annually, in accordance with DoD Directive 5500.07-R, Joint Ethics Regulation, updated 17 Nov 2011.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify.

Additional information

  • Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
  • U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation.
  • All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit.
  • Probationary period may be required.
  • Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible.
  • Additional selections may be made from this vacancy announcement for up to 60/90 days after the closing date. Multiple positions may be filled from this announcement.
  • Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest.
  • LQA is not authorized.
  • Post Allowance is authorized for Regular Full Time employment category.
  • This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume.

Required Documents

The documents you are required to submit vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employee, etc.). The below documents are required and must be submitted with your application:

  • Resume

Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • Other (1)
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript

As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

NOTE: Documents submitted as part of the application package to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an in-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 11/22/2024 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.

Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account or your application will be incomplete.

It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant .

To verify or check the status of your application, log into your USAJobs account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date of your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .

Agency contact information

Kadena NAF HR Office
Address
Kadena Resource Management Flight
18 FS/FSN
Unit 5135 Box 10
APO AP, AP 96368-5135
US
Learn more about this agency

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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