Supervisory Contract Specialist

Clarification from the agency

Current Federal employees in permanent competitive service positions (status candidates) of the U.S. Attorney's Office for the Central District of California. Merit Promotion/Internal Employees Only.

If selected for this position, you will join a well-respected team that is responsible for providing a variety of administrative support services in such areas as contracting, purchasing, space management, security, internal controls, mail, records, reproduction services, forms management, and communication services. Typical work assignments will include:

• Communicates the office's organizational goals, objectives, procedures, and methodology to subordinates and articulates and communicates problems to be solved, program issues under review and deadlines and time frames for completing the assigned work.
• Provides advice, counseling, and instructions to subordinates on work and administrative matters.
• Approves leave and recommends approval/disapproval of within-grade increases, overtime, compensatory time. and travel for employees.
• Identifies and designs professional development plans, including training opportunities for subordinates, authorizes individual training plans, and makes recommendations on training needs and final approval for formal training.
• Identifies changes in organizational needs related to acquisitions and recommends changes in position classification which is subject to final approval by the Administrative Officer.
• Assesses workforce management requirements and coordinates remedial actions with the Administrative Officer.
• Conducts interviews with candidates for positions, recommend appointments, promotions, or reassignments to such positions.
• Conducts semi-annual reviews of performance and recommends ways to improve the quality of the work directed, utilizing a variety of qualitative and quantitative assessment tools.
• Plans and develops policies, standard operating procedures, objectives, and approaches applicable to operations and ad-hoc projects.
• Implements Equal Employment Opportunity (EEO) policies and program activities, communicates support of these policies to subordinates.
• Ensures equality in determining qualifications, selections, assignments, training, promotions, details, disciplinary action, and awards to employees.
• Exercises FAC-C Level certification and associated delegated procurement authority to acquire supplies and services to meet the needs of the office.
• Utilizes knowledge of applicable Federal Acquisition Regulation (FAR). Justice Acquisition Regulations (JAR), and Department of Justice and EOUSA policies and procedures as they relate to contracts.
• Utilizes knowledge of a wide variety of contractual vehicles, including multi-year fixed price, cost plus fixed fee, cost plus incentive. time and material, labor hours, cost reimbursable, performance-based and other types; and knowledge of price analysis sufficient to review contractor proposals and bids, and to perform analyses using previous price history, commercial price lists, market prices, or technical catalogs to assure reasonableness of prices.
• Directs and/or reviews requisitions and determines appropriate method of procurement, i.e., contract type, formal advertising, Federal Supply Schedules (FSS), General Administrative Services (GSA), Government-Wide Agency- Contracts (GWAC), Requests for Proposals (RFP) or Invitation for Bids (IFB) or other means.
• Directs and/or determines extent of competition, method of solicitation, i.e., oral or written request for quotation (RFQ), and to evaluate responsiveness of quotes and vendor responsibility and price reasonableness.
• Directs and/or purchases acquisitions when needed or required adhering to appropriate policy, procedures, and processes.
• Directs and/or prepares statements of work (SOW) or Statement of Objectives (SOO), and other documents necessary prior to a formal solicitation process.
• Directs and/or evaluates, in conjunction with subject-matter experts, proposals, unsolicited proposals and other bid documents. Prepares contract solicitation and award documentation. Performs detailed analysis of bids or proposals received.
• Directs and/or conducts post-award meetings or discussions with contractors to obtain agreement on significant or on-going changes and encourages contractor compliance or terminates the order.
• Post award administration may involve delays in delivery and minor non-conformance in quantity or product.
• Directs and/or drafts final contract documents, including specifications, packing and shipping requirements, inspection instruction, and all other special and standard contract clauses.
• Directs and/or monitors and assists individuals assigned to offices that have been issued a delegation of procurement authority for purchase cards.
• Keeps abreast of available goods and services by checking all mandatory sources, commercial catalogs, and informal contacts with sales representatives, suppliers and buyers from other Federal activities.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• If selected, you will be subject to the satisfactory completion of a one year supervisory or managerial probationary period unless this requirement has been met previously.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.
• Incumbent must possess a current Federal Acquisition Certification in Contracting (FAC-C), or equivalent, as a federal contracting professional and must maintain a FAC-C by meeting continuous training requirements.

Qualifications

To be eligible, you MUST meet both the Basic Requirements AND Specialized Experience Requirement as described below.

BASIC REQUIREMENTS: Applicants MUST meet the requirements in 1, 2, or 3 below:

1. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position; AND
2. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management; OR
3. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver by the agency senior procurement executive.

Note: The agency's senior procurement executive has the discretion to waive any or all of the requirements above. Candidates that are missing either the 24 hours of business credit and/or the mandatory training certification, but are determined to be otherwise eligible, can be placed on a waiver certification by the HR staffing specialist.

In addition to meeting the basic requirements as described above, applicants must also meet specialized experience as defined below.GS-13:

• Specialized Experience: One full year of specialized experience equivalent to the GS-12 level in the Federal service. Specialized experience is defined as performing, developing and managing all aspects of pre-award and post-award functions including price/cost analysis, negotiation, and other procurement actions for services, materials, and equipment; developing and preparing Statements of Work (SOW) typically involving specialized equipment, and professional or technical services; reviewing and analyzing requests for the procurement of off-the-shelf items that are manufactured to order, specialized services, construction, IT, and equipment and services; preparing solicitation documents and incorporating specific provisions; and negotiating with potential contractors and awarding contracts within delegated contracting officer authority.

Applicant must currently possess the fully completed applicable certification requirements including mandatory training as prescribed for federal procurement functions, which includes those prescribed as FAC-C Professional requirements or equivalent. Applicants must submit proof of CURRENT Federal Acquisition Certification in Contracting (FAC-C) or equivalent certification.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your complete application package (resume/supporting documentation, online questionnaire, and USA Hire Competency Based Assessment) will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be rated on the following Competencies (see The OPM Website for definitions):



To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

To apply for this position, you must provide a complete Application Package, which includes:

- Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).

- Required: Your resume cannot exceed two pages - you will be deemed ineligible and receive no further consideration if your resume exceeds two pages - see USAJOBS for formatting requirements. Include relevant employment history as outlined below for each job:

• Official position title (if Federal, include series/grade),
• Employer name and contact information,
• Start and end dates (for full consideration you must include month, day, and year),
• Indicate full-time or number of hours worked per week if part-time, and
• A list of duties performed and accomplishments.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

- Required if you meet qualifications based on education: An unofficial college transcript (Note: If you are selected for this position, an official transcript will be required prior to your first day.) and foreign education evaluation documentation, if applicable, as described under the "Qualifications" section of this vacancy announcement.

- Required if you are a current or former Federal employee: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL); AND a copy of your most recent performance appraisal. Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable.

- Required, if applicable: CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.

If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, you must submit documentation to support your request, including the Reasonable Accommodation Request Form found at: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

- Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:

• Position title;
• Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
• Agency; and
• Beginning and ending dates of appointment.

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